Access Arrangements Co-ordinator
Godalming College, Godalming, Surrey, GU7 1RS6 days remaining to apply
Start date details
As soon as possible
Closing date
25 April 2025 at 9am
Date listed
4 April 2025
Job details
Job role
- Learning support or cover supervisor
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Monday – Friday 8.45am – 4.15pm (32.5 hours per week) Term Time only (39 weeks a year)
Contract type
- Permanent
Full-time equivalent salary
- The full-time annual salary for the role is £27,979 to £30,591 inclusive of the fringe allowance. The actual annual salary, based on 0.76 FTE (5 days/ 32.5 hours a week) is £21,375.96 to £23,371.52 per annum inclusive of fringe allowance.
What skills and experience we're looking for
The successful candidate will have the following essential qualifications, experiences, skills and values:
Qualifications
- General standard of education to A-Level or degree standard, including minimum of English and Maths at grade C/4 at GCSE/O Level
Essential Experience and Skills
- Excellent interpersonal and communication skills to be able to communicate effectively with all members of staff and students
- Good written communication skills to assist students who need a scribe for examinations
- The ability to work on your own initiative
- Good organisational skills and ability to identify and agree priorities and meet deadlines set
- An appreciation of safeguarding confidential information and personal data
- An affinity with 16-19-year olds
Essential Personal Qualities
- Empathy and willingness to help solve problems
- Able to work in a team
- Be proactive and self-starting and able to manage their own time efficiently
- Flexible and adaptable to change
- Well organised and self-motivated
- Initiative and continuous desire to improve
Desirable
- Experience of working in an educational setting
- Experience in a Learning Support role
- Understanding of the Post 16 Curriculum
What the school offers its staff
Health and Wellbeing Benefits
- Access to the College gym staffed by a Personal Trainer
- Free Flu jabs, access to NHS health checks on site and support from a Health and Wellbeing Co-ordinator
- Employee Assistance Programme available 24/7 for in the moment support and counselling as well as signposting services
- In house canteen providing inexpensive and delicious hot and cold food, including a Starbucks and Costa franchise
- Weekly and termly social activities, including football, choir, outings and summer and Christmas events
- Cross College mentors for new staff
- Strong investment in training and development with a dedicated Staff development and wellbeing Lead who support induction, identifies and addresses staff training needs
Financial Benefits
- Enrolment in well funded schemes with generous Employer contributions
- Cycle to work scheme
- Free car parking and access to onsite EV chargers
- Financial wellbeing scheme with access to advisory services
- Discounted gift vouchers
- Discounts at many high street retailers via a Byond card
Further details about the role
JOB DESCRIPTION
Job Title: Access Arrangements Co-ordinator
Line Manager: Learning Support Manager (SENCO)
Summary of Job
1. To assist and support the Learning Support Manager in the planning and co-ordinating of all examinations and assessments, ensuring they are conducted effectively, efficiently, and according to Joint Qualifications Council (JCQ) rules and regulations
2. To work closely with the Access Arrangements Assessors, Examinations Officer and teaching staff, to ensure that all appropriate exam access arrangements are in place, and that the College’s record keeping and practice in relation to their award and provision is fully compliant with awarding bodies and JCQ regulations
3. To work closely with the Learning Support Manager in the administration of EHCP’s through organising EHCP reviews and liaison with parent/carers
Responsibilities
Access Arrangements
- To manage and monitor systems for the Access Arrangement process, from initial enrolment or referral, to completed JCQ approval, along with required paperwork, student files and evidence
- Have a sound understanding of the JCQ Rules and Regulations pertaining to Access Arrangements
- Process accurate online applications for all students who are eligible for access arrangements, ensuring that JCQ deadlines are met in a timely manner
- Work with the Assessment Team to collect and collate evidence of candidates’ needs, including medical evidence
- Keep internal databases updated with changes/communication from external parties
- Assist the Assessment Team in completing relevant JCQ Forms
- Organise centre delegated access arrangements and disperse to the Exams Department during examinations series
- Plan and run interventions which support students to make the best use of their exam access arrangements
- Liaise closely with the Exams Officer and Office
- Liaise with schools, external professionals and exam boards in relation to access arrangements/collate necessary information and documents
- Develop and share resources and good practice with the rest of the department, contributing to departmental meetings and the development of in-house processes
- Collate exam entrance lists and share as required with the Assessment Team, ensuring that all JCQ deadlines for access arrangements can be met
- Assist the Assessment Team in providing advice and guidance to teaching staff
- Determine the need for specialist equipment and resources for exam access arrangements and ensure that psychometric tests are current and up to date
- Respond to JCQ changes and update practice accordingly
EHCP administration
- To manage and maintain provision maps/student summaries for students with EHCPs
- To coordinate Annual Review meetings for students with EHCPs liaising with all stakeholders
- Maintain accurate and up-to-date records of all EHCPs, including documentation of meetings, assessments, and reviews.
- To act as the main point of contact for parents, carers, and external agencies regarding EHCPs, providing clear and timely communication to all stakeholders.
- Assist the SENCO and other staff in preparing for EHCP meetings, including gathering necessary documentation and reports, that may include student reviews from teachers or medical documents.
General
- To work as a member of the Learning Support Team, adopting a flexible and adaptable approach, assisting the team if needed and as directed by the Learning Support Manager
- To attend regular meetings as part of the Learning Support Team
- To take minutes of department meetings
- To attend meetings with the Examinations Officer and Learning Support Manager as required
- To be willing to undertake regular training and development relating to the role
- To participate in college line management and appraisal systems
- To demonstrate an awareness and commitment to equality, diversity and inclusion, health and safety and safeguarding
- To carry out other tasks as may be reasonably required by the Learning Support Manager
- To carry out other reasonable requests as may be required from time to time by the Principal
Last review date: March 2025
Review carried out by: Assistant Principal – Safeguarding and Support
Commitment to safeguarding
Godalming College is committed to equality of opportunity and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects staff and volunteers to share this commitment. Candidates must complete a College application form, may be subject to online searches and are required to complete a self-declaration of their criminal record/information that would make them unsuitable to work with children. It's a requirement for all successful candidates to apply for an enhanced DBS in addition to referencing & qualification checks. The College’s Safer Recruitment, Data Protection and Safeguarding and Child Protection policies are on our website.
Applying for the job
Please download the application form using the link below, and once completed send to hr@godalming.ac.uk
CVs are not accepted.
Additional documents
If you need these documents in an accessible format, please contact the school.
About Godalming College
- School type
- Academy, ages 16 to 19
- Education phase
- Sixth_form_or_college
- School size
- 0 pupils enrolled
- Age range
- 16 to 19
- Ofsted report
- View Ofsted report
- School website
- Godalming College website
- Email address
- hr@godalming.ac.uk
- Phone number
- 01483411293
Godalming College is one of the best performing 16-19 colleges in the country and a great place to work and study. We are very proud of the achievements of all our students and have a strong track record of consistently high results. Value added scores are excellent and the College was rated Outstanding by Ofsted in our inspection in December 2019.
The College currently employs around 220 teaching and support staff on both a full and part time basis.
The success of Godalming College is also about community with students from all walks of life enjoying a whole range of opportunities in a welcoming and friendly environment. Students enjoy a stimulating, lively and challenging learning and social experience; they are treated as adults by specialist and dedicated teaching and support staff in facilities that have seen major investment over many years.
The campus comprises of nine newer large buildings and our older main building, which was the original grammar school, built in the 1930’s. Since the 2000s there has been a phased refurbishment and expansion of the College which included a new English and Modern Foreign Languages block, Media suite, netball and tennis courts and an 11 acre site for Rugby and Football pitches. We would invite you to take the virtual tour on our website to see for yourself the facilities of which we are so proud.
The College is within walking distance of Godalming town centre and the railway station, is easily accessible from the A3 and provides free car parking with EV charging stations for staff.
School location
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