Admin Assistant

Woodcot Primary School, Gosport, Hampshire, PO13 0SG

10 days remaining to apply

• Start date details

  6th January 2025

• Closing date

  6 January 2025 at 12pm (midday)

• Date listed

  11 December 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £24,027.00 - £24,404.00 Annually (FTE)

Admin Assistant job summary

Job Description:

17.5 hours, Monday - Friday 10.30-2.00pm, term time only.

Health and Safety:

• Administering first aid when necessary (training will be provided if required)

• Managing the administrative aspects of online educational programmes

Educational Support

• Manage the school's library and maintain accurate records of inventory

• Issue and manage fines related to the library and damages to books

Office Administration

• Ensure the office area is tidy and welcoming, including managing and updating displays (for example, gold frames and parent information)

• Provide administrative support to teaching staff, including photocopying assessments, preparing educational resources, and managing curriculum information

• Work with the Office Manager to maintain the school’s calendar

• Schedule appointments and meetings for staff members, manage the signing in and out system

• Process and distribute incoming post, and manage outgoing post

• Arrange and coordinate parents evenings, availability and appointments for staff

Record Keeping and Data Management

• Handle administrative tasks such as updating pupil records, managing school registers, and compiling various data

• Ensure pupil files are kept up-to-date

• Be responsible for the accurate completion of school registers and attendance

• Be responsible for the accurate completion of daily meal choices, ensuring all children have suitable lunch arrangements

School Culture and Environment

• Maintain an inviting reception area that reflects the school's values and culture

• Oversee lunchtime schedules and create rotas to ensure that pupils are properly supervised and enjoy a positive lunch experience.

• Collaborate with the school management team to ensure the efficient and smooth operation of the school

Personal Assistant

• Deliver administrative support to the SENC0 including calendar management, correspondence, and the preparation of presentations and reports.

• Act as a point of contact between the SENCo and the public, managing all communication and facilitating the efficient resolution of issues as requested.

• Attend and document meetings on behalf of the SENCo as required, taking detailed notes and preparing summaries.

• Uphold strict confidentiality when handling sensitive information and fulfil ad hoc tasks as assigned, potentially providing support to other members of staff.

Visits to the school are warmly welcomed and encouraged but are not essential for applying.

Please ring the school office to arrange a visit on 01329 234381. The school reserves the right to interview before the advert has closed.

School website – www.woodcotprimaryschool.co.uk

Woodcot Primary School and University of Portsmouth Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Criminal Records Bureau checks along with other relevant employment checks

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Woodcot Primary School

• School type: Academy, ages 2 to 11
• Education phase: Primary
• School size: 174 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Woodcot Primary School website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/woodcot-primary-school (opens in new tab)

Primary school with attached pre-school.

School location

Get a job alert when similar jobs are listed

Find more school jobs in Hampshire