This job expired on 31 May 2024 – see similar jobs

  • Start date details

    As soon as possible

  • Closing date

    31 May 2024 at 12pm (midday)

  • Date listed

    16 May 2024

Job details

Job role

  • Administration, HR, data and finance

Visa sponsorship

Visas cannot be sponsored

Working pattern

Full time: 37 hours per week 8am - 4pm Monday - Friday 40 weeks per year

Contract type


Pay scale

Grade 3

What skills and experience we're looking for

The Governing Body are looking to appoint an Admin Officer to join our busy Admin Team as soon as possible.

37 hours per week - (Monday - Friday (8 - 4pm) 40 weeks per year)

Hallam Primary School is a large three form entry primary school.The school is at the heart of its community and is a member of the Tapton School Academy Trust.Membership of the Academy Trust provides a range of opportunities for partnership working and continuing professional development with an outstanding secondary school and a network of primary schools within the locality. We are all working together to establish really effective practice for the benefit of every child.

This role will be working in the main office providing whole school administrative support and there will also be a number of designated responsibilities to oversee.

Duties and responsibilities:-

  • Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
  • Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc in accordance with the school policy on administering drugs
  • Maintain accurate pupil records to support children in school with any medical conditions
  • Assisting with arrangements for visits by outside agencies, photographer etc.
  • Provide routine clerical support e.g. photocopying, filing, emailing, completing routine forms
  • Maintain manual and computerised records/management information systems
  • Undertake word processing and other IT based tasks
  • Sort and distribute mail
  • Undertake routine administration e.g. extra curricular registers/school meals/filing
  • Operate office equipment e.g. photocopier, computer
  • Arrange orderly and secure storage of supplies and stationery
  • Undertake any routine financial administration
  • Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
  • Be aware of and ensure equal opportunities for all
  • Contribute to the overall ethos, work and aims of the school
  • Appreciate and support the role of other professionals as appropriate
  • Attend and participate in relevant meetings as required
  • Participate in training and other learning activities and performance development as required
  • Any other duties and responsibilities appropriate to the grade and role

You will need to:

  • Have excellent communication and organisational skills
  • Have good ICT skills
  • Be friendly and approachable and responsive to the needs of the school andcommunity
  • Have the ability to multi task in a busy environment
  • Have an excellent work ethic and be a strong team worker

We can offer you:

  • Staff with a vision of excellence for the future
  • Children who love learning and want to achieve
  • A well-resourced and stimulating environment
  • A strong emphasis on teamwork
  • High quality CPD opportunities

Closing date for applications: Midday, Friday 31st May 2024

Interviews: Tuesday 11th June 2024

Hallam Primary School is committed to safeguarding and promoting the interests of children and young people and expects all staff and volunteers to share this commitment.

References for short-listed candidates will be requested before the interview.

Successful applicants will be required to undertake a DBS Enhanced Disclosure

What the school offers its staff

• Supportive and Friendly Staff Team

• Salary Sacrifice Car Scheme

• Cycle to Work Scheme

• Discounted membership for Westfield Health

• Occupational Health

• Wellbeing Programme

• Continuous CPD and Training

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

This job post has expired.

About Hallam Primary School

School type
Academy, ages 5 to 11
Education phase
View all Primaryjobs
School size
631 pupils enrolled
Age range
5 to 11
Phone number

Hallam Primary School is a large, inclusive and welcoming school providing education from 4 to 11 for over 600 pupils. Our school is located in the west of Sheffield, on the edge of the Peak District, and is set in a large, beautiful and open site with an abundance of green space.

We are a Good school. Children are at the forefront of everything we do and we have positive relationships with our pupils and families.

At Hallam we want children to Aim High, Dream Big and Achieve Together This ethos underpins everything that happens in our school and we give our children every opportunity to achieve their full potential, make long lasting memories and prepare for their next stage of education

Arranging a visit to Hallam Primary School

To arrange a visit and increase the chance of a successful application email mcgloins@hallam.sheffield.sch.uk.

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