2 days remaining to apply

  • Start date details

    January 2024

  • Closing date

    4 December 2023 at 11:59pm

  • Date listed

    20 November 2023

Job details

Visa sponsorship

No, visa sponsorship not available

Working pattern

Contract type


Full-time equivalent salary

£5.28 - £10.42 Hourly Apprenticeship rate according to age in first instance

Administration Apprentice job summary


Working Hours:                Monday – Friday.  0800-1600.  Term time only.

Salary:                                Apprenticeship rate according to age

Reporting to:                    Office Manager

Main purpose

To support the School in attaining its aims and objectives by providing an effective and efficient administrative service.

Duties and responsibilities

Ø Provide timely and effective administrative support to the school in accordance with good office practice

Ø Assist with all reception duties including answering the telephone and dealing with routine emails, checking the security of visitors ensuring the visitors’ InVentry log is maintained and ensuring the reception facilities are attractive and welcoming.

Ø Organise the collection of dinner money, free school meals, free school meal vouchers, and dinner menus.  Attending CaterLink meetings as required.

Ø Be responsible for Breakfast Club and Breakfast Club ordering

Ø Be responsible for first aid and medical support including ensuring supplies are replenished across the school, updating the medical log, keeping Handsam and Riddor files accurate, updating pupil medical records, and arranging and administering medicines when needed

Ø Assist with the organisation of school clubs, including timetables, communication with parents as well as keeping the school website updated

Ø Assist with the organisation of school trips

Ø SEND administration support

Ø Arrange Parent Mail and dealing with correspondence with parents

Ø Maintain stationery supplies and order new as required.

Ø Generate reports of a routine nature when required

Ø Sort and distribute post.  Operate outgoing postal system.

Ø Input data onto the SIMS system - maintaining pupil and staff records as required.

Ø Provide administration support for recruitment of new posts to the school.

Ø Provide finance administration support, including; Purchase Orders and Invoices, checking deliveries against despatch notes, supplier queries, preparation for BACS payments, etc.

Ø Any other duty relevant to the post

The Administration Assistant will be required to safeguard and promote the welfare of children and young people and follow school policies and the staff code of conduct.

Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the holder of this role will carry out. The post holder may be required to do other duties appropriate to the level of the role, as directed by the headteacher or the Office Manager.

The school is committed to safeguarding and promoting the welfare of children and young people. We expect all staff and volunteers to share this commitment. This post is subject to a DBS check

We only accept applications submitted online via MyNewTerm, our chosen applicant tracking  system,  and which are completed before the closing deadline. Active Learning Trust reserves the right to interview and appoint prior to the advert closing date.  With this in mind, we encourage you to apply as soon as possible.

Applying for the job

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Using the application form

This school accepts applications through their own website, where you may also find more information about this job.

Skilled worker visa sponsorship is not available for this job.
View advert on school website (opens in new tab)

About Chesterton Primary School

School type
Academy, ages 4 to 11
Education phase
View all Primaryjobs
School size
191 pupils enrolled
Age range
4 to 11

Chesterton Primary School is a one form entry school in the north of the city of Cambridge. Our school is built around the values of Care, Respect and Persevere. We have a strong community to make sure everyone is included and feels valued.

The staff, the Active Learning Trust and Governors are dedicated to the growth and development of the school. Our focus is to build aspirations, overcome barriers and celebrate diversity in our community, learning and relationships. After our most recent Ofsted visit in January 2020, we continue to be a “Good” school.

School location

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