This job expired on 26 April 2024 – see similar jobs

  • Job start date

    3 June 2024

  • Closing date

    26 April 2024 at 9am

  • Date listed

    12 April 2024

Job details

Job role

  • Administration, HR, data and finance

Visa sponsorship

Visas cannot be sponsored

Working pattern

Part time: 22.5

Contract type


Actual salary

£12,877 to £14,249 per annum

What skills and experience we're looking for

Minimum of 5 GCSE’s (or equivalent) to include English and Mathematics at a minimum of Grade C/Level 5.

Excellent interpersonal and customer service skills to ensure effective communication between staff, parents and primary school aged children.

The ability to prioritise workload effectively and efficiently, completing high volumes of workload as and when demands require is essential.

Show resourcefulness in dealing with competing deadlines and priorities in a busy school environment.

Show a highly organised and calm professional attitude at all times showing a proactive not reactive attitude to the role.

Complement high quality work using MS Office in a timely and precise manner. Experience of Outlook is essential

Friendly and approachable, working as part of a school office team, and in partnership with parents and other stakeholders.

What the school offers its staff

  • a positive and innovative learning culture supported by pupils, staff, parents and governors;
  • enthusiastic pupils who enjoy learning and engage positively in all aspects of school life;
  • a collaborative and supportive attitude amongst staff which promotes a sense of teamwork and unity;
  • a Senior Leadership Team who is committed to promoting the best environment and outcomes for staff and pupils;
  • opportunities for CPD and progression as part of a Multi Academy Trust
  • West Midlands Local Government Pension;
  • Cycle to Work scheme

Further details about the role

Post: Administration Assistant

Actual salary £12,877 - £14,249 based on a full time salary of £24,702 - £27,334

Hours of work: Part-time, 22.5 hours per week, 39 weeks per year

Working pattern: Monday and Tuesday 8.30am – 12.45pm

Wednesday and Friday 8.30am – 4.00pm (to include a 30-minute unpaid lunch break)


To provide a secretarial and general administrative service to the school in order that it is highly effective in supporting the requirements of leaders and staff.

Key responsibilities will include:


  • Ensure the provision of the reception service to all enquirers, in person and on the telephone.
  • Monitor security at vehicle gates.
  • Resolving problems as they arise.
  • Demonstrate initiative in improving the quality of service provided by support staff within the school ensuring deadlines and high standards of work are achieved.
  • Provide a secretarial service to the Associate Headteacher, Senior Leadership, Governing Body and all school staff as required.
  • Deal with confidential enquiries/correspondence and school administration matters on behalf of the Associate Headteacher, including attending meetings within the school and education service as required.
  • Maintaining and updating computer records for a variety of school functions including pupil database and attendance records.
  • Liaison with external agencies.
  • Complete all necessary reports and administration required from the LA.
  • Provide an efficient communication system with parents including school comms, texting service, email system to parents, weekly newsletters and all other forms of communication.
  • Ensure the maintenance of administrative/financial records support for the business function of the school.
  • Support the development of ParentPay and on-going maintenance of the system.
  • Ensure the provision of the administrative support to the school meal service.
  • Responsibility for ordering and maintenance of a wide range of supplies and stocks. Contact and liaise with suppliers and providers.
  • General administrative duties including processing of letters, booking meeting rooms, filing, distributing post and taking minutes of meetings.
  • To continue to develop your own skills by attending training courses as deemed necessary. Arrange staff CPD when requested.
  • Arrange school visits as instructed.
  • Liaise with parents, pupils and outside agencies.
  • To be able to organise and prioritise own workload ensuring that all deadlines are met.
  • To follow the instructions of the Office Manager and be able to work under own initiative.
  • It is expected that you will provide administrative/financial and supervisory support that is commensurate to the role being undertaken.

HR Administration Duties

  • Provide assistance as directed on recruitment and HR matters, i.e issuing application forms, arranging interviews, dealing with references.
  • Support with the induction of new staff, updating school systems with their details, issuing security fobs and arranging for staff ID badges to be produced.


  • Support to the Business Manager with the provision of management information when required for the Governing Body, Headteacher, Local Authority, Education Service and other agencies where appropriate.
  • Use of ParentPay for collection of monies for school meals, and other payment items as necessary.
  • Undertake other financial tasks as instructed by the Business Manager.


  • Provide support for any administration linked to Parent workshops, Parents’ Evenings, Intake meetings. Set up and administration of the School Cloud Parent Evening system across whole school.
  • Assist Office Manager in updating SIMS and Census preparation and completion.
  • Liaise with the Admissions department and Headteacher to ensure all pupils applying for a place at school are dealt with appropriately.
  • Liaise with Secondary and Independent schools where appropriate to ensure the smooth transition of Coppice leavers.
  • Provide support and oversee communication links to the PSA.
  • Manage and update SIMS and use to obtain pupil details.
  • Support SMT with all assessment procedures and data submission as required.
  • To be familiar with the Admissions application process and liaise with prospective parents, organising and meeting parents for school viewings.
  • To support the wellbeing and pastoral welfare of all children particularly for those arriving late, who are taken ill during the day and also for children who are late being collected.
  • Liaise with the school nursing team to arrange appointments when required and be up to date and aware of pupil medical needs/ medication in school.
  • Monitor attendance and process Leave of Absence requests, keeping a record for Educational Welfare purposes.
  • Arrange swimming lessons as directed, including transport requirements.
  • Arrange transport for other school events as required.
  • To manage the weekly diary and calendar and book appointments as required.
  • Co – ordinate the school photographer and all matters linked to this.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

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About Coppice Academy

School type
Academy, ages 7 to 11
Education phase
View all Primaryjobs
School size
Up to 260 pupils
Age range
7 to 11

School location

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