Administrative Assistant and Receptionist
Buckler's Mead School, Yeovil, BA21 4NH19 days remaining to apply
Start date details
As soon as possible
Closing date
24 February 2025 at 9am
Date listed
24 January 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 hours per week, Monday to Friday. Term time only plus 5 INSET days per annum.
Contract type
- Permanent
Pay scale
- £21,298 per annum minimum starting salary
What skills and experience we're looking for
Required as soon as possible, an energetic, resilient person who enjoys a variety of tasks and challenges to join our busy main office. Working hours are 8am – 4pm Monday to Friday (3.30pm on Fridays). This is a term time only post with an additional 5 days, to be worked in the academy holidays or on INSET days. The office staff work on a rota to provide office cover for INSET days.
Confidentiality and a good working knowledge of Microsoft Office are essential for this role.
Having achieved the best results in the school’s history in summer 2023, followed by a visit from Ofsted in May 2024, where we were judged as a strong ‘Good’ in all areas, Buckler’s Mead Academy is going from strength to strength.
This is a challenging and fulfilling role that would equally suit someone starting out on their career, or someone with years of valuable experience. Duties are varied and include assisting visitors at reception, answering the telephone, dealing with enquiries from parents, staff, students and members of the public, word processing and general admin duties, incoming and outgoing mail. There may be some degree of finance work. Knowledge of SIMs and/ or Arbor would be an advantage but training will be provided. A friendly, helpful personality and the ability to work under pressure to meet conflicting deadlines are essential as well as the ability to work well as part of a team.
Main Duties and Responsibilities include:
- Reception duties – greeting visitors, assisting parents and students and answering queries, questions or concerns
- Answering the telephone and dealing with enquiries from parents, students, staff and members of the public
- Secretarial and administrative support to staff across the academy
- Word Processing letters and documents
- Communications to parents via text or email
- Enabling visitors access to the site, using the doorbell system to lock/unlock gates
- Shared administration of appointments and organisation for Parents’ Evenings
- Assisting with student timetables/classes for all departments
- General admin tasks
- Filing of student records
- Administration of Fire Drills
- Incoming and outgoing mail
- Booking meetings for outside agencies, e.g. Social Workers
- Liaising with various outside bodies, providing information assistance and advice (e.g. to police, local organisations, students, Directors, members of the public).
- Administrate new admissions process.
- Support to the school’s Finance Team as and when required
What the school offers its staff
In return, we can offer the full support of a dedicated and committed team of staff, a supportive induction programme and ongoing professional development, plus the opportunity to work in a developing academy in a beautiful area of the South West. Staff benefits include free on-site parking, membership of the Local Government Pension Scheme and access for all staff to the Employee Assistance Programme “Health Assured” which is a telephone based advice, information and counselling service. A selection of meals, snacks (hot and cold) and drinks is available for staff to purchase from the refectory.
We seek to significantly invest in developing all of our staff. This has been strengthened by our work with Trust partners and the successful candidate will benefit from trust wide opportunities, CPD and working with colleagues across trust schools. Our vision as an academy is “An Inspiring Education For All”. We believe that all members of our community should be given the opportunity to be happy, to achieve, participate and become successful. Our job as professionals is to ensure this happens. All our staff sign up to these aspirations and play a full role in contributing to this vision through inclusive teaching and support. We seek to recruit dedicated and talented staff, highly committed to making a difference.
Further details about the role
Buckler’s Mead Academy is an equal opportunities employer. The campus is a no smoking site.
Please note that we reserve the right to close this vacancy early should we receive sufficient applications.
Commitment to safeguarding
Buckler's Mead is committed to safeguarding and protecting the welfare of children.
We have a duty of care and the right to take reasonable action, ensuring the welfare and safety of pupils. If staff have cause for concern that a child is subject to any form of abuse, we will follow child protection procedures and inform Children’s Services.
Buckler’s Mead meets statutory requirements relating to Disclosure & Barring Service – all staff and volunteers who work with Buckler’s Mead Academy who meet the ‘regulated activity test’ (Freedoms Act 2012) are required to undergo an enhanced DBS check prior to employment.
Applying for the job
Please complete the online application.
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Buckler's Mead School
- School type
- Academy, ages 11 to 16
- Education phase
- Secondary
- School size
- 759 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Buckler's Mead School website (opens in new tab)
- Email address
- dcopland@bucklersmeadacademy.com
- Phone number
- 01935 424454
Originally established as Buckler's Mead School in 1957, Buckler’s Mead Academy is now a successful 11- 16 academy where we pride ourselves on providing an inspiring education for all. This is achieved through a strong sense of community, providing a wide range of opportunities, ensuring students enjoy school and are ultimately successful in their chosen field.
We believe in providing a learning environment that is calm, orderly and respectful, where our students can reach their full potential and go on to be happy, successful and fulfilled members of the community.
In September 2021 the Academy joined the Midsomer Norton Partnership Trust. This is a strong trust of more than 25 schools, including 11 secondary schools. The trust is often described as the 'market leader' in the South West and has an exceptional record for providing high quality educational provision to all of its students.
Arranging a visit to Buckler's Mead School
To arrange a visit and increase the chance of a successful application email dcopland@bucklersmeadacademy.com.
School location
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