Administrative Assistant: Pastoral Support

Harris Academy Riverside, Purfleet, Essex, RM19 1QY

This job expired on 31 August 2022 – see similar jobs

  • Application deadline

    31 August 2022 at 11:59pm

  • Date listed

    17 August 2022

Job details

Working pattern

Contract type


Full-time equivalent salary

Grade 3 (Outer London): £22,575-£22,983 FTE

Actual salary


Additional allowances

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Administrative Assistant: Pastoral Support job summary

Looking to take your first step in education? We are looking for a dedicated and detail-orientated individual to join Harris Academy Riverside as Pastoral Support Administrative Assistant. Working under the instruction and guidance of senior staff to provide general administrative support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment.

Main Areas of Responsibility


  • To represent the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers, specifically parents/carers and outside agencies.
  • To contact identified parents/carers on a daily basis, as directed, by text, letter, email or telephone. concerns.
  • Provide Reception cover/carry out general reception administrative tasks, as required.


As directed by and in conjunction with the Pastoral and Behaviour Team,

  • Maintain individual student files.
  • Record and maintain student incident logs and provide analysis of information in the pre-defined formats.
  • Record and maintain student rewards and provide analysis of information in the pre-defined formats.
  • Maintain the Pastoral and Behaviour registers.
  • Attend pastoral and Behaviour meetings, as directed.
  • Organise and arrange with parents/carers and outside agencies, where appropriate any meetings requested by the Pastoral and Behaviour Team.
  • Produce internal and external exclusion letters and in the case of external, liaise with appropriate staff, in relation to work being sent home, for the student during any external exclusion period, or until placed at another appropriate educational establishment.
  • Assist with the preparation of reports and file of documentation for the Exclusion Panel.
  • Update on a daily basis the digital student message boards around the Academy.
  • Carry out and provide analysis in pre-defined formats Behaviour surveys
  • Liaise with the school uniform supplier and ensure appropriate levels of stock are maintained.
  • Ensure appropriate stocks of whole school students' equipment, are maintained and disturbed, in an organized and timely manner. EG calculators and general class equipment.
  • Produce agreed phased return plans and ensure fully communicated with parent/career and student and appropriate staff
  • Assist with the production of Behaviour reports for governors, ensuring all information included is
  • accurate and any required evidenced is readily available.
  • Liaise and support the Pastoral, Behaviour Team and DSL on a daily basis, with general clerical/admin support e.g. photocopying, filing, faxing, e-mailing, completing standard forms, responding to routine
  • Correspondence, arranging meetings, etc.
Qualifications & Experience

Qualifications, Knowledge and Training

  • NVQ2 or equivalent qualification or experience in relevant discipline
  • Good numeracy/literacy skills
  • Minimum of 2 years school office experience

Experience & Knowledge

  • General clerical/administrative/financial work
  • Knowledge of safeguarding procedures for young people
  • Experience of a range of administrative, including dealing with parents/carers, re students pastoral /behaviour issues

Skills & Abilities

  • Appropriate knowledge of first aid
  • Effective use of ICT packages
  • Use of relevant equipment/resources
  • Good keyboard skills
  • Ability to relate well to children and adults
  • Work constructively as part of a team, understanding of school roles and responsibilities and your own position within these
  • The ability to take initiative and work independently
  • Ability to work as part of a team
  • Good communication skills
  • Good organisational and time keeping skills
  • Good interpersonal skills
  • Able to work independently and manage own workload

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

This job post has expired.

About Harris Academy Riverside

School type
Free School, ages 11 to 18
Education phase
View all Secondaryjobs
School size
951 pupils enrolled
Age range
11 to 18
Contact phone number
01375 802060

Harris Academy Riverside is a very popular non-selective and highly oversubscribed academy which opened as part of the Harris Federation and the regeneration of the Purfleet on Thames area in 2017. We serve our local community of Purfleet on Thames and West Thurrock and have 900 on roll in the secondary academy and around 200 students in the 6th form.


Harris Academy Riverside seeks to develop students who are successful, confident and happy, who inspire their community and who act with kindness and compassion towards others.


In our procedures and daily routines, our broad and varied curriculum, our pedagogical model and through our commitment to providing experience of the wider world we aim to promote a strong sense of community and belonging, to provide a blend of high challenge and high support and to encourage the development of

Outstanding habits of behaviour such as self-awareness, kindness, appreciation, humility, politeness, confident self-expression and self-presentation and
Outstanding habits of learning such as determination, resilience, organisation, reading, studying and practice

School location

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