Administrative Assistant - Rooming and Student Support
The Sixth Form College Colchester, Colchester, Essex, CO1 1SNThis job expired on 19 May 2025
Start date details
1st July 2025
Closing date
19 May 2025 at 12pm (midday)
Date listed
1 May 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £24,575.00 - £26,666.00 Annually (Actual) Based on Sixth Form Colleges' Pay Scale
Administrative Assistant - Rooming and Student Support job summary
Administrative Assistant – Rooming and Student Support
Hours 37 hours per week, worked over 5 days - Monday to Friday Full year (not term time only)
Grade Spine Point 6 to 10
Salary £24,575 to £26,666 per annum
Closing Date: Monday 19th May, 12 noon
Responsible to: College Office Co-ordinator
Responsible for: Administration of external and internal premises bookings, alongside general administrative tasks within the main College Office.
Main Purpose of the role
As part of the General Office team providing general administrative and reception support to staff, students and visitors to the College with the specific task of administering both external lettings and internal room bookings.
Bookings and Rooming
Working in co-ordination with the Senior Curriculum Manager – Timetabling and Rooming the post holder will:
1. Be responsible for responding to internal room booking enquires and organising alternative rooming as required, using the colleges automated booking system
2. Maintain a Bookings and Lettings Diary and liaise with the Senior Curriculum Manager – Timetable and Rooming, relevant Heads of Departments, Health & Safety Officer, premises staff and Caretaking team as appropriate.
3. Liaise with Heads of Departments for bookings; in particular Heads of Drama and Sport & P.E.
4. Assist the Senior Curriculum Manager – Timetabling and Rooming in managing classrooms, including during the Winter and Summer examination series, and liaise with Heads of Departments on alternative rooming.
5. Respond to external lettings enquires, including studios and halls, providing information on availability and costs and Invoice clients for external booking
College Office / Student Services
1. Assist with manning the front desk/window as required and directed by College Office co-ordinator, providing information and support to students, staff and visitors to the College.
2. To cover switchboard and receptions duties when required or as part of a rota.
3. Administration and processing of payments in line with College financial procedures i.e. exam payments, trips & visits, stationery etc.
4. Process and distribute internal and external post, in a timely manner, via the appropriate carriers and internal systems.
5. Deal appropriately with student references in line with College procedures.
6. Assist with exam arrangements such as the collection and return of student mobile phones
7. Provide additional support to College Office colleagues as required, particularly in times of annual leave or absence.
8. Such other duties as may reasonably be requested by the Principal or delegated alternate.
Additional Information
We are happy to discuss reasonable adjustments to enable candidates to perform the role.
All duties must be carried out in accordance with relevant Health and Safety legislation and good practice.
The post holder is required to work in accordance with both organisational and personal responsibilities for data protection as outlined in College policy documents.
The salary will be dependent on qualifications and experience. Sixth Form College sector conditions of service apply, which are very similar to schools’ sector arrangements and salaries are reviewed by national negotiation with effect from 1st September each year.
College support staff are eligible to join the national Local Government Pension Scheme.
Safeguarding
The College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.
All staff are expected to keep up to date with relevant College policies and procedures and attend annual safeguarding training.
Review
This is a description of the job as it is presently constituted. The above are the main areas of responsibility and are not intended to be a comprehensive list of all administrative duties that are seen as part of the post.
The detailed duties may vary from time to time without changing the general character or level of responsibility entailed
Person Specification
Essential
1. Good communication skills, both written and verbal, with the ability to communicate at all levels
2. Knowledge and experience of using Microsoft Office, including Word, Excel and Outlook
3. Accuracy and attention to detail
4. Able to prioritise your own workload and remain calm under pressure
5. Team player with a positive, flexible attitude
Desirable
1. Previous experience in a front line, reception role
2. Previous experience in an educational setting
3. Proven knowledge of a bookings system and/or rooming/timetabling
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
About The Sixth Form College Colchester
- School type
- Academy, ages 16 to 99
- Education phase
- Sixth_form_or_college
- School size
- No information available
- Age range
- 16 to 99
- Ofsted report
- View Ofsted report
- School website
- The Sixth Form College Colchester website
School location
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