Administrative Executive Assistant & Examinations Officer

Okehampton College, Okehampton, Devon, EX20 1PW

4 days remaining to apply

Start date details
ASAP
Closing date
19 November 2024 at 11:59pm
Date listed
6 October 2024

Job details

Job role: Administration, HR, data and finance
Visa sponsorship: Visas cannot be sponsored
Working pattern: Full time
Contract type: Permanent
Full-time equivalent salary: £28,282.00 Annually (FTE) E Grade. 35 hours per week for 52 weeks per year.

Administrative Executive Assistant & Examinations Officer job summary

Okehampton College is a large secondary school and part of Dartmoor Multi-Academy Trust. We are looking for a motivated and organised individual who can be the lead administrator in our school and lead on examinations. One of the main reasons that students attend school is to get qualifications. The successful candidate will be able to their project management skills in order to make the examination series as smooth and stress-free as possible. You will also work with wider Trust colleagues to develop data systems and keep our school records up to date.

Main responsibilities

Line management of front office staff and exams staff including undertaking annual appraisals.
To be the first point of contact for the Principal in terms of support staff functions across the school.
To take advice and seek support from DMAT portfolio leads with regards to support staff functions across the school and act appropriately on the advice received.
Keep the school’s MIS (Arbor) up to date with staff, student and timetable information.
By the main point of contact in the school for the update of student assessment data.
To undertake the Workforce Census for the academy.
To oversee the completion of the school census, 3 times a year, ensuring that it is submitted by the deadlines.
To support the senior leadership team with the organisation of school events.
To undertake processional development and training where required.
Be responsible for managing the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies) and/or awarding body rules for exams administration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process.
Be responsible for managing the effective and efficient administration of internal examinations and tests.
Support the Head of centre in ensuring that the centre is compliant with JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times.
Act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments.
Keep the school’s MIS (Arbor) up to date with staff, student and timetable information.
By the main point of contact in the school for the update of student assessment data.
To undertake the Workforce Census for the academy.
To oversee the completion of the school census, 3 times a year, ensuring that it is submitted by the deadlines.
To support the senior leadership team with the organisation of school events.
To undertake processional development and training where required.

Please see attached Job Description for further details of this position.

Dartmoor Multi Academy Trust is an equal opportunity employer and welcomes applicants from all backgrounds to apply.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

All schools in The Dartmoor Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.

The successful candidate will be required to undertake an Enhanced Disclosure via the Disclosure Barring Service (DBS).

‘This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered ‘protected’ and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.’

Your application form will be processed by My New Term who act for DMAT as a data processor- please see our Privacy Notice for more information about how we process job applicant personal data.

The successful candidate will be required to come to DMAT HQ to complete mandatory training.

Training Details:

Location: Central Head Office (Wardhayes) 8 Simmons Way, Okehampton, EX20 1PY

Purpose: To provide comprehensive training on company policies, procedures, and systems necessary for successful integration into the role.

Training Schedule: Daily sessions from 9am to 4pm, with breaks provided.

Benefits of Training Week:
To gain valuable insights into our company culture and values.

Interact with key stakeholders and team members.

Acquire essential knowledge and skills to excel in your role.

Establish a strong foundation for your career growth within Dartmoor Multi Academy Trust.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.