Administrative Officer

Arundel Court Primary Academy and Nursery, Portsmouth, Hampshire, PO1 1FG

8 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  30 January 2026 at 12pm (midday)

• Date listed

  22 January 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 37 hours per week 38 weeks a year
• Contract type: Permanent
• Full-time equivalent salary: £27,254.09 to £29,539.97

What skills and experience we're looking for

Function of the post: The post holder will act as the first point of contact for the school, creating a friendly and positive image by being responsive and prompt in responding to requests relating to a broad range of topics. Working within University of Chichester Academy Trust (the Trust) and School policies and procedures, the post holder will also undertake administrative duties, balancing different demands to ensure that the school is a safe, happy and welcoming environment for all. Principal Accountabilities:

1. Provide a comprehensive reception service to parents and visitors to the school, in line with school policy and procedure, demonstrating a consistently helpful and supportive attitude, using sensitivity and empathy;

2. Maintain and monitor a visitors’ book, ensuring appropriate safeguarding practices are in place and that pupils arriving or leaving outside regular school hours are signed in or out;

3. Responsible for all incoming calls and messages, ensuring accurate and timely distribution of messages, with queries dealt with promptly;

4. In a professional and pro-active manner, supporting the Business Manager, take responsibility for a range of administrative tasks that contributes to the general office administration of the school such as responding to external enquiries, liaising with external agencies, organise meetings, assist with arrangements for school visits and events, photocopying and reprographic tasks, maintaining stationery stock, updating website information or such other administrative duties outlined to you;

5. Monitor and update registers, managing the attendance process, inputting data to the relevant database ensuring accuracy, liaising with teachers and other support services to improve attendance rates.

6. Contact parents and carers of absent pupils in line with school policy and procedures;

7. Using the school database, maintain accurate records of all admissions to the school for the annual intake of new entry children and for in-year admissions in line with school procedures, to include preparation of information packs for new parents. Ensure the administration and communication of the admissions process is undertaken efficiently and to a strict timeframe. Manage the administration required to ensure a smooth transfer of children to secondary school and children transferring in-year;

8. Complete the school pupil census as required and to an accurate standard;

9. Support communications within and beyond the school through a variety of media such as ParentMail, school website and newsletters, and ensure that the school notice board is kept up to date

10. Undertake general financial administration including cash handling, auditing supplies and the administration of the processing of orders;.

11. Support the First Aid arrangements for the school, such as recording incidents and injuries in line with procedure;

12. Contribute to the continuous improvement of the reception and administrative processes of the school to improve quality and efficiency.

What the school offers its staff

At the University of Chichester (Multi) Academy Trust, we are dedicated to your growth. We understand that everyone's career aspirations are unique, and we are here to provide personalised support to help you succeed.

• Directly linked with the University of Chichester, sharing an ethos of excellence and lifelong learning.
• Coaching and mentoring to support your career journey.
• Workshops, seminars and conferences to help you enhance your skills.
• Personalised Development Plans that align with your goals.
• Teacher's Pension Scheme for teaching staff (https://www.teacherspensions.co.uk)
• Local Government Pension Scheme (LGPS) for support staff (https://www.lgpsmember.org)
• Benefits Platform Assistance Programme
• Cycle-to-Work Scheme

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Upload additional documents

If you need these documents in an accessible format, please contact the school.

Administrative Assistant Job Profile.pdf - 162 KB (opens in new tab)

About Arundel Court Primary Academy and Nursery

• School type: Academy, ages 3 to 11
• Education phase: Primary school
• School size: 692 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Arundel Court Primary Academy and Nursery website
• Email address: e.akmenkalns@chi.ac.uk
• See more jobs: teaching-vacancies.service.gov.uk/organisations/arundel-court-primary-academy-and-nursery

Arranging a visit to Arundel Court Primary Academy and Nursery

To arrange a visit and increase the chance of a successful application email e.akmenkalns@chi.ac.uk.

School location

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