Assistant School Business Manager
Katherine Warington School, Harpenden, AL5 5FHDeadline is today
Start date details
1 September 2025
Closing date
11 July 2025 at 9am
Date listed
25 June 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £27,115.00 - £34,072.00 Annually (FTE) H5-H7 Pro Rata (Actual Salary £20,280-£25,484)
Assistant School Business Manager job summary
In partnership with the School Business Manager
Monitor the budget all year round, advising the School Business Manager where revisions or changes are needed, with a particular focus on Curriculum Departmental Budgets.
To act as budgetary reporting liaison with Departments, providing support and advice as required including half termly departmental budget reports.
Develop and implement the school’s fundraising and income generation strategy, choosing fundraising priorities in line with the school improvement plan
Find and apply for grants, charitable donations and any other relevant sources of financial incentive for the school.
To ensure the school is complying with the Financial Scheme of Delegation at all times.
To assist Katherine Warington Association of Friends (KWAF) on Fundraising efforts for the school.
To attend Resources, audit and budget committees and provide reports and advice as required (in place of CFO or SBM if unavailable)
Lead on procurement processes, managing tenders where appropriate, conducting due diligence, benchmarking and evaluating suppliers, negotiating deals and ensuring value for money
To maintain and update the School Contracts Register. Pursuing tenders and procurement activity for the Register as required, to manage the calendar for renewals/reviews, ensure the School's legal position is appropriately protected, liaising with the SBM before seeking legal advice.
To liaise with and co-ordinate the activities of such external contractors (eg cleaners, caterers, grounds maintenance) to ensure smooth running of the School and liaison with the Premises Manager as required.
Monitor, assess, and review contractual obligations for outsourced school services.
Ensure the Trust's compliance with all relevant statutory and regulatory requirements, including those relating to education, safeguarding, health and safety, data protection, and employment in conjunction with the School Business Manager.
Oversee the school’s Every Compliance Management Software and monitor compliance based on the information uploaded by key users of the software (Premises, Lettings, IT etc)
Track all school policies and ensure they are updated in accordance with the policy review schedule and are in a consistent house style/format in conjunction with the Head’s PA and School Business Manager and act as the Policy Manager for the School working with the Governance Professional.
Monitor and update the risk register in conjunction with the School Business Manager
To act as Risk Management Champion for the School. Creating and maintaining Risk Assessments as appropriate, and updating Risk Registers.
Develop, review and implement effective risk assessment strategies, including business continuity planning, crisis management and health and safety, to mitigate risks to the successful operation of the school and to ensure a safe and secure environment
To oversee Trip Risk Assessments, including individual student risk assessments (OV5’s).
To oversee H&S across the school, working with departmental curriculum areas with a focus on Risk Management and H&S best practices.
To deliver training to colleagues who are required to prepare Risk Assessments and seek to promote best practice across the School.
To ensure compliance with the Good Estate Management for Schools (GEMS guidance) and School Estates Management Standards and manage the Estates Management strategy for the school.
Work in conjunction with the School Business Manager to ensure the Schools Asset Management Plan is kept up to date.
Seek professional advice on insurance and process claims as necessary
To monitor the School’s website on a regular basis to ensure content is up to date and compliant with legislation.
To act as the lead for Sustainability within the school, working with the School Business Manager to ensure compliance with statutory requirements.
Develop and implement data protection policies, procedures, and training programs.
Manage data subject access requests and data breach incidents.
Provide advice and guidance to staff on data protection best practice.
Ensure the Trust complies with all relevant Health and Safety legislation.
Work with the relevant staff to develop Health and Safety policies and procedures.
Monitor the implementation of Health and Safety policies and procedures across the Trust.
Work with the Premises Manager to ensure half-termly H&S audits are carried out.
Work with Curriculum Leaders (Art, D&T, Science, PE) to ensure half-termly H&S audits are carried out.
Coordinate the central H&S-related training register/matrix.
Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
Support the School Business Manager with administrative duties as required by the role.
Act as clerk for the fortnightly Operational Team Briefings.
While every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not have been identified. Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description. You may also at times be required to deputise for the School Business Manager due to Annual Leave or Absence.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Katherine Warington School
- School type
- Free School, ages 11 to 19
- Education phase
- Secondary
- School size
- 923 pupils enrolled
- Age range
- 11 to 19
- Ofsted report
- View Ofsted report
- School website
- Katherine Warington School website
Katherine Warington School is a new comprehensive, co‐educational and non‐denominational academic secondary school (opened September 19) with 750 students currently (180 in each of years 7, 8, 9 and 10 – these year groups are already oversubscribed). The school will add a
further 180 students in each subsequent year and then open a 250 strong Sixth Form. By 2025 we will have grown to our capacity of 1,150 students. The school was established through the partnership of the Harpenden Secondary Schools Trust, which includes the three outstanding
schools in Harpenden: Roundwood Park, St George’s and Sir John Lawes and additional partners: the University of Hertfordshire and Rothamsted Research Centre (a world leading non‐profit agricultural science research centre).
Further details about the school, including our prospectus and virtual tour, can be found on our website: www.kwschool.co.uk
School location
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