Attendance Administrator

Tavistock College, Tavistock, Devon, PL19 8DD

Deadline is tomorrow

• Start date details

  As soon as possible

• Closing date

  26 June 2024 at 9am

• Date listed

  16 June 2024

Job details

• Job role:
  • Teaching assistant
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Fixed term
• Full-time equivalent salary: £24,702.00 - £26,421.00 Annually (FTE) 37 hours per week/39 weeks per year

Attendance Administrator job summary

Summary of the role

The Attendance Officer will work alongside key staff in school and across other agencies and organisations (such as the Local Authority, Education Welfare Service, and SOL Attendance) to promote the highest standards of student attendance, ensure levels of absence are low, and work with children and families to support the assurance of excellent attendance.

To this end the Attendance Officer will drive attendance to targets set by the College Senior Leadership Team, DMAT, and Local Authority representatives, so that students are able to effectively access learning and make excellent academic progress.

The Attendance Officer will demonstrate the drive and initiative to work in an independent and flexible manner where management of workload and personal organisation will be vital skills.

A good working knowledge of how to deal with more complex and challenging situations will be necessary.

The Attendance Officer will thus:

• Promote and support high levels of attendance to support students in achieving their full academic potential.

• Promote a strong and resilient attendance and punctuality culture across the College community, amongst staff, students, and families.

• Form and foster strong relationships with parents/carers.

Main duties and responsibilities:

You will be responsible for Instilling high expectations of attendance amongst students, staff, and parents and carers, keeping attendance a high-profile element of the College’s collegiate work.

The role holder will be adaptable and resilient, ready to undertake a diverse range of tasks including the following:

Instilling high expectations of attendance amongst students, staff, and parents and carers, keeping attendance a high-profile element of the College’s collegiate work.

Ensuring equitably high rates of attendance across student groups, particularly of disadvantaged students and students with SEND, in relation to regional and national rates of attendance.

Monitoring the attendance of student groups, against the Attendance ‘diamond’ of five categories of intervention.

Ensuring equitably high rates of attendance across student groups, particularly of disadvantaged students and students with SEND, in relation to regional and national rates of attendance.

Identifying and working with individuals and groups of students to improve attendance, where necessary.

Implement and follow school attendance and punctuality policy.

Ensure all registers (AM and PM periods) are completed daily, and that no missing marks or unexplained absences remain at the close of each day.

Remind any necessary staff to complete registers, monitoring non- or late completion, and inform the member of staff responsible for Attendance of any persistent concerns for action

Working closely with parents/carers and students to improve levels of attendance, where necessary.

Collating information about the attendance of students who may be experiencing attendance difficulties in order to inform the College, the Education Welfare Service, and parents and carers.

Ensure that escalating interventions are undertaken, recorded and monitored for impact.

The post-holder must be prepared to undergo an Enhanced Disclosure and DBS checks and obtain any other statutorily required clearances.

Dartmoor Multi Academy Trust is an equal opportunity employer and welcomes applicants from all backgrounds to apply.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

All schools in The Dartmoor Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.

The successful candidate will be required to undertake an Enhanced Disclosure via the Disclosure Barring Service (DBS).

‘This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered ‘protected’ and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.’

Your application form will be processed by My New Term who act for DMAT as a data processor- please see our Privacy Notice for more information about how we process job applicant personal data.

The successful candidate will be required to come to DMAT HQ to complete mandatory training.

Training Details:

Location: Central Head Office (Wardhayes) 8 Simmons Way, Okehampton, EX20 1PY

Duration: Monday – Friday

Purpose: To provide comprehensive training on company policies, procedures, and systems necessary for successful integration into the role.

Training Schedule: Daily sessions from 9am to 4pm, with breaks provided.

Benefits of Training Week:

To gain valuable insights into our company culture and values.

Interact with key stakeholders and team members.

Acquire essential knowledge and skills to excel in your role.

Establish a strong foundation for your career growth within Dartmoor Multi Academy Trust.

Personal Specification   

ATTRIBUTES	ESSENTIAL	DESIRABLE	EVIDENCE
Personal	Flexibility   Ability to use own initiative.   Resourceful, patient, and resilient.   Calm, unflustered manner.   Good inter-personal skills, inc. mediation and conflict resolution.   Ability to work in a team and alone.   Excellent communication and interpersonal skills.   Commitment to equal opportunities.   Flexible approach to supporting children and families.   Ability to maintain a professional manner in challenging situations.   Confidence to challenge difficult  behaviour.   Confidence to challenge other professionals.   Ability to continuously improve own practice/knowledge through self-evaluation and learning from others.   Able to carry out the duties of the post with reasonable adjustments where necessary.		Interview.  Application form.  References.
Competence  Knowledge  Abilities  Skills Experience	Good organisational and good time keeping skills.   Demonstrable awareness of legislation relating to attendance.   Demonstrable awareness of legislation relating to the welfare and protection of children.   Awareness of risk.   Planning, filing, data collection, collation, analyses and presentation.   Experience of working in an educational and/or social care setting with young people.   Effective communication with children, parents and carers, and other professionals; able to communicate, clearly, sensitively, but robustly.   Ability to relate well to other professionals, parents and young people.   Letter writing and telephone skills.   Ability to display an understanding of social/welfare issues as they affect children, families, and schools.   Ability to work on own initiative within departmental protocols and procedures.   Ability to deal with difficult situations.	Ability to work under pressure.   A positive attitude to personal development and training.   Ability to prepare and write reports and produce factual and statistical information as required.   Knowledge of the education system.   Experience in working within statutory/voluntary agencies dealing with children and families.	Application form References. Certificates. Interview.
Qualifications  and Training	Good level of literacy and numeracy.   IT Literate.   Commitment to participate in training/development as/when identified by line manager as essential to the role.	NVQ Level 4 or equivalent.   5 GCSE’s including grade C in English and Mathematics.	Application form.  References. Certificates.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

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Using the application form

This school accepts applications through their own website, where you may also find more information about this job.

Visas cannot be sponsored.

About Tavistock College

• School type: Academy, ages 11 to 18
• Education phase: Secondary
• School size: 1322 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Tavistock College website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/tavistock-college (opens in new tab)

Large secondary academy in Tavistock, Devon with 6th form. Current students on role 1280 March 2019

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