Attendance Officer
The Warwickshire Academy, Coventry, West Midlands, CV7 9RA10 days remaining to apply
Closing date
7 October 2024 at 11:59pm
Date listed
23 September 2024
Job details
Job role
- Pastoral, health and welfare
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £26,584.00 - £28,477.00 Annually (Actual)
Attendance Officer job summary
Attendance Officer
Job details
Salary: Gr 3b Point 16-20. Actual £26,584 - £28,477
Hours: 36.5 hrs/pw Term Time Only plus 3 weeks
Contract type: Full Time: Permanent
Reporting to: Director of Behaviour and Safeguarding
Responsible for: Pastoral Assistants; TAs (where appropriate)
Duties and responsibilities
Administration
Ensure daily attendance registers are accurate and complete, and follow up with staff members about any incomplete data
Follow up on any unexplained absences with parents/carers, escalating issues as appropriate in line with school procedures Initiate and oversee the administration of absence procedures, for example, letters home, attendance clinics and engagement with local authorities/other external agencies and partners
Manage attendance returns for the school census
Manage attendance returns to the Local Authority
Manage the process of issuing penalty notices to parents
Maintain accurate records of communications with parents/carers and relevant interventions
Build and refresh knowledge of the school’s MIS (Arbor) and other relevant systems
Monitoring and reporting
Produce and interpret attendance reports for school leaders, identifying key statistics, reasons for absence and any patterns of concern
Track attendance of vulnerable groups of pupils and share information with school leaders
Identify pupils that need additional support to improve their attendance
Work with school leaders to identify appropriate interventions to improve attendance for particular groups or individual pupils
Lead daily or weekly check-ins to review progress and the impact of support/interventions
Work with school leaders to develop and revise the school’s attendance policy
Implement children missing education (CME) procedures when appropriate
Provide regular reports to attendance organisations to raise awareness of emerging at-risk pupils
Present to the school Senior Leadership Team as and when required
Working with parents/carers
Coordinate meetings with pupils and parents/carers to implement interventions and track progress
Build positive relations with parents/carers to encourage family involvement in their child’s attendance
Identify, and where possible, mitigate potential barriers to attendance in partnership with families
Carry out home visits, where necessary, to address attendance concerns for individual pupils
Professional development
Take opportunities to build the appropriate skills, qualifications, and/or experience needed for the role, with support from the school
To provide CPD to staff, ensuring they understand and implement effectively attendance and safeguarding procedures
Take part in the school’s appraisal procedures
Other areas of responsibility
Safeguarding
To be a Deputy Designated Safeguarding Lead for The Warwickshire Academy
To attend Child in Need and/or Child Protection meetings when directed to do so by the DSL
Work in line with statutory safeguarding guidance (e.g. Keeping Children Safe in Education, Prevent) and our safeguarding and child protection policies
Be alert to when persistent absence becomes a safeguarding concern and early help may be required
Work with the designated safeguarding lead (DSL) to promote the best interests of pupils, including sharing concerns where necessary
Promote the safeguarding of all pupils in the school
Pastoral Duties
To support the Pastoral Team with incident responses
To support teachers with the pastoral needs of students
To undertake work experience visits
To monitor key pastoral and behaviour systems and escalate this with staff where these are not being used effectively
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About The Warwickshire Academy
- School type
- Free School, ages 9 to 19
- School size
- 51 pupils enrolled
- Age range
- 9 to 19
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- The Warwickshire Academy website (opens in new tab)
School location
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