Building & Facilities Manager
City of London Academy, Shoreditch Park, London, N1 5JU22 days remaining to apply
Start date details
From April 2025
Closing date
13 January 2025 at 12pm (midday)
Date listed
20 December 2024
Job details
Job role
- Catering, cleaning and site management
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 35 hours per week, Monday to Friday
Contract type
- Permanent
Full-time equivalent salary
- £45,399
What skills and experience we're looking for
Main Purpose
- Manage the site premises to ensure compliance with all Health and Safety legislation, including compliance with the Health and Safety at Work Act, undertaking all risk assessments, maintenance of all fire and other safety equipment, hazards and defects.
- Manage and oversee the quality and performance of all external facilities management contracts including: cleaning, site maintenance, grounds maintenance, security, mechanical and electrical, service engineers and all sub contracts.
- Plan and execute building works and refurbishments, updating and developing the asset management and forward maintenance plans, liaising with the Head of Operations and Finance, and the Principal to ensure the COLAT site is fit for purpose and operates efficiently.
Key Accountabilities Site Management
Support the facilities team ensuring an effective and efficient service
Lead the daily staff management and rota for the whole site and reception cover ensuring the safeguarding and security of students
Manage efficiently and effectively all accommodation, buildings and grounds to ensure the safety of staff, students and visitors
Ensure the security of the premises and equipment in accordance with established procedures and practices, making recommendations for improvements where required
Establish and maintain a proactive Health and Safety provision in conjunction with the Head of Operations and Finance
Support the development of policies, systems and procedures for First Aid and premises management, ensuring records are maintained in accordance with HSE and education best practice
Prepare and maintain all maintenance records
Control the selection, supervision and quality of work undertaken, and ensure a safe system of work for all staff and external contractors working on site
Manage staff requests for repairs and minor improvements through in-house work programmes
Manage the Permit to Work schemes for all contractors coming to site
Maintain, in conjunction with the Head of Operations and Finance, the asset register
Identify and project manage building and refurbishment works
Develop and oversee facilities budgets
Maintain and develop spend plans and forecasts for all facilities function Managing Service Providers and Contractors
Supervise and manage contractors when undertaking work on buildings and grounds, ensuring all labour levels associated with the maintenance and upkeep of the facilities are maintained, including any specialist subcontractors used to deliver contracts
Ensure safe working practices and appropriate quality standards are maintained across both sites including Risk Assessments and Method Statements
Undertake contractor management responsibility for reporting and monitoring against key performance indicators, with regular reviews with contractors to review and resolve problems, anticipating changes to mitigate problems in advance
Manage the safety and security of the sites throughout the term and during closure period on a daily basis
Proactively manage the premises and key building management and control systems including access system, CCTV, BMS, fire safety systems, plant and equipment, electrical systems
Oversee and monitor energy consumption and energy usage
Ensure building systems and assets are maintained in such a way as to maintain warranties (where appropriate), to reduce running costs and maximise asset life
Lead and manage all contractors, ensuring they follow all relevant protocols Health and Safety
Manage safety and security of the site through the external FM Contractor
Provide health and safety and facilities induction for all staff and visitors as required
Ensure staff, students and visitors are aware of reporting procedures, time frame of work and immediate action as required
Provide health and safety training and updates to all staff as required to ensure safe practice across the site
Ensure that all Health and Safety policies are implemented and adhered to, and that appropriate legislation is compiled in terms of both staff, contractors and suppliers
Provide training for staff on preparation of Risk Assessments, review Risk Assessments prepared by staff, and prepare all common Risk Assessments
Manage schedule of health and safety audits including Risk Assessments
Recruiting First Aiders internally and sourcing training, ensure adequate equipment and supplies Fire Safety
Act as Fire warden lead in conjunction with the Head of Operations and Finance.
Recruit and train Fire wardens and source training
Liaise with external FM to ensure Fire Safety assessments are undertaken and compliance with legislation
Manage and implement the Fire evacuation procedures, including arranging termly fire drills, updating procedures to reflect changes and ensuring compliance with legislation and the recommendations of external consultants
Liaise with the Police and Fire Brigade in all aspects of security, fire and safety and take appropriate action in the case of a break in, theft or fire. Other Duties
To undertake such other duties as reasonable, commensurate with the general character of the post
What the school offers its staff
- Local government pension scheme
- occupational maternity & paternity leave following 26 weeks of continuous service
- cycle to work scheme
- corporate gym membership
- travelcard loan scheme
- annual training and development opportunities
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Please complete the online application.
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About City of London Academy, Shoreditch Park
- School type
- Free School, ages 11 to 19
- Education phase
- Secondary
- School size
- 782 pupils enrolled
- Age range
- 11 to 19
- Ofsted report
- View Ofsted report (opens in new tab)
- Email address
- HR@shoreditch.cola.org.uk
- Phone number
- 02030112162
COLAT is driven by the ambition to be the best. We believe exceptional leaders create exceptional schools; they transform lives and shape the future of every student.
COLAT currently oversees six secondary academies, three primary academies and one sixth form centre all located in north, south and east London. We combine the heritage and tradition of the Corporation of London with a genuinely innovative, enterprising, and entrepreneurial ethos. We are also committed to providing training and development to all our staff, plus excellent career advancement opportunities within this evolving Trust.
Arranging a visit to City of London Academy, Shoreditch Park
To arrange a visit and increase the chance of a successful application email HR@shoreditch.cola.org.uk.
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