Clerks to Local Governing Bodies
Asset Education, Ipswich, IP4 2LT9 days remaining to apply
Start date details
ASAP
Closing date
9 September 2024 at 11:59pm
Date listed
18 July 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £14.66 - £15.70 Hourly Grade 4, point 18-22
Clerks to Local Governing Bodies job summary
Each school has 3 clerked meetings per year, each meeting could last up to 2 hours. You can claim up to 6 hours per meeting to include the agenda preparation, minuting and administration around pecuniary interests and completion of annual checks. There is one clerks meeting per term and some extra administrative work (3 hours per term). You can apply to take on a minimum of 3 schools, but if available could be offered up to six schools. If you are interested in the role but have concerns about the number of schools you can commit to, or how it will fit around your current role in school contact us and we can chat about the commitment you can make.
The contract being offered includes a proportional allowance for holiday pay and guarantees a minimum of 27 hours per year up to 47 hours per year. We are flexible with this appointment and will consider applications for self employed work. If self-employed a pay rate per meeting of £150 to include travel.
You will join a team of clerks and provide clerking services for our schools, for three meetings per academic year in each school starting in December 2024, March 2025 and July 2025. Please see our website for a list of schools and locations.
For this role you will need to be:
Highly organised
Able to prioritise
A good communicator
Able to work on your own initiative
Excellent in oral, written and IT skills
Confidentiality and professionalism are key. Previous training, experience and knowledge of the workings of governing bodies is useful but not essential as if you have a passion for education and a good standard of literacy this will support the full training that is provided.
You will be provided with a Google chromebook and will be expected to use google apps, including setting up remote meetings as necessary. You will need a good understanding of Google in order to store and access paperwork on Drive, download to PDF, send emails, etc. Again, we will train you but it might be necessary for you to devote some of your own time to ensure competency by the end of the probationary period. It is essential for you to have access to a car for travel to schools as the majority of school meetings are held in person. Travel expenses can be claimed. This post requires you to work at times convenient to the governing body of the individual school including evening work so it could be combined with another role within one of our schools.
Governance in ASSET is led by our Chief Executive Officer and Governance Lead who will support you and provide a full induction. The ASSET Governance Handbook details all governance arrangements including terms of reference, codes of conduct, role descriptions, etc. As Clerk to the Local Governing Bodies (LBGs) you would be familiar with all of this documentation. Template agendas are provided by the trust.
Within the 6 hours that you are paid for a meeting you would be expected to contact the Headteacher and Chair of Governors to finalise the agenda, organise, reference and circulate papers (through ASSET Governance Portal) at least five working days in advance of the meeting. At the meeting you will take minutes and provide advice, referring to the Governance Lead if necessary. Within three weeks you will produce draft minutes and finalise the agreed minutes for circulation to the LGB. There is an expected standard to which all minutes must comply which will be shared with you. ASSET is currently looking at ways that Gemini AI may be able to assist with minute taking at meetings.
Full administrative services are provided to ASSET schools via the Governance Portal but you would be expected to check pecuniary interests, meeting attendance, governor training, etc. You would liaise with your point of contact in the trust and the school office to support governor recruitment, induction, etc.
LGB meetings take place in the last 2-3 weeks of each term. This means that the hours worked will mostly fall in December, March and July. Some LGB meetings take place in the early evening but are set each July for the year ahead so that you can plan ahead. If you are unable to attend a planned meeting 6 weeks notice is required for us to organise another clerk to attend in your place. In the case of illness, notice the day before is required. We will pay you for 6 hours of your time for each meeting but some may require more work and others less.
To talk to someone about this post, please contact Nikki Warrie, HR Officer hro@asseteducation.co.uk. Availability 23-25 July 2024 or from 2 September 2024
ASSET Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.
The successful candidate will have to meet the requirements of the job description and will be subject to pre-employment checks including an enhanced Disclosure and Barring Service (DBS) and children's barred list check, health check, online search and satisfactory references. Copies of our safeguarding and safer recruitment policies are available on request.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Asset Education
- Type
- Multi-academy trust
Head office location
Similar jobs nearby
Get a job alert when similar jobs are listed
Find more school jobs in Ipswich