Data Administrator

The North Halifax Grammar School, Halifax, West Yorkshire, HX2 9SU

13 days remaining to apply

• Closing date

  12 December 2025 at 11:59pm

• Date listed

  28 November 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £25,578.00 - £30,141.00 Annually (Actual)

Data Administrator job summary

Data Administrator

Salary: NJC Pay Scale 5-6 (Point 12 to 22) £25,578 - £30,141 pro-rata

Hours: 37 hours per week, term time plus 10 days (worked over the exam results period) Tenure: Permanent

Main Purpose of the Role:

To provide high quality administrative support for the school’s Management Information System (SIMS) and associated platforms, ensuring accurate data input, efficient system setup, and timely updates to support student records and school operations.

To contribute to the overall work and ethos of North Halifax Grammar School.

To respect the confidentiality of the Academy and its students.

Specific Responsibilities:

Provide administrative support for sixth form admissions and to work with the Data & Development Manager on the monitoring of applications and production of data analysis around this.

Attending admissions days for the sixth form and supporting with the enrolment and set up of new Year 12 students including producing timetables.

To input data into the school’s Management Information System (MIS) and ensure this is kept up to date and accurate.

To support with the set up and running of the monitoring system including exporting and uploading data to other systems and producing student reports.

To conduct tasks requested by Senior Leadership and other staff relating to assessment, attendance and conduct data and the tracking of students.

To manage the data transfer for student admissions and the creation of their timetable.

To assist in timetabling aspects of the school data process, for example assignment of pupils to classes throughout the year.

To assist with the production and submission of the school census.

To support with assessment and exam results analysis for the Senior Leadership Group and Heads of Department.

To provide administrative support for parents’ evenings, to manage the booking system and to work with the Events Officer to arrange the logistics around the event.

Respond to staff queries regarding the MIS and related systems including supporting the Data & Development Manger to ensure that the academy is maximising its use of the MIS and how these capabilities can best support the academy.

Key Responsibilities for support of the Academy:

To contribute to the overall ethos and aims of the Academy.

To attend meetings and training exercises as directed by your Line Manager.

To undertake personal development and improve own practice through training and other learning activities including performance management as required.

To work as part of a team and support the role of other people within the team.

To act as a role model and to be aware of and to respond appropriately to individual needs.

To be aware of and comply with policies relating to child protection, health and safety, confidentiality and data protection, reporting all concerns to a nominated person.

Benefits:

As an employee at NHGS you will be part of the West Yorkshire Pension Scheme (for associate staff) and Teachers Pension (for teaching staff) for which the Academy pays a substantial contribution into on your behalf.

You will also receive an employee benefit as a member of Medicash who offer an Employee Assistance Programme and Health Cash Plan from the date your employment commences.

For a full overview of the role, please see the attached job description.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About The North Halifax Grammar School

• School type: Academy, ages 11 to 18
• Education phase: Secondary
• School size: 1199 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: The North Halifax Grammar School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-north-halifax-grammar-school

NHGS is the school that everyone wishes they went to: where enthusiasm is infectious and excellence is standard; where co-operation is at the heart of all we do, where everyone strives to achieve their goals and is mindful of the right ways to do so.

We equip our students with the knowledge, skills and understanding to navigate life with confidence and set courses of their own choosing. Together, we develop the whole person by:

Living to Learn I Learning to Live

If you share our vision of a great education, we’d love to hear from you.

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