Examination Officer
This job expired on 14 March 2024 – see similar jobs
Closing date
14 March 2024 at 11:59pm
Date listed
2 February 2024
Job details
Job role
- Teaching assistant
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £34,491 - £36,567 FTE (Actual Salary £32,810 - £34,785)
Examination Officer job summary
KEY PURPOSE OF THE JOB
To be responsible for managing the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies) and/or awarding body rules for exam administration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process
To support the Head of Centre in ensuring that the Centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times
To act on behalf of, and be the main point of contact for, the Centre in matters relating to the general administration of awarding body examinations and assessments
To closely liaise with key stakeholders (external and internal) to ensure exams administration processes are strictly followed and key deadlines met
To ensure examinations are conducted in accordance with the regulations
To work proactively to avoid malpractice among students and staff. Support the Head of Centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place
Administer the exams budget in line with the school's financial procedures
To organise and manage GCSE Pre Public Exams
Main duties and responsibilities
Before examinations
Planning
Maintain and develop systems to manage and coordinate all aspects of the exams administration process
Identify and access relevant support available from external stakeholders (Awarding bodies/JCQ/Network Group/The Exams Office etc.)
Comply with JCQ and awarding body regulations, guidance and instructions and keep abreast of developments/changes/updates
Effectively use JCQ and awarding body online tools where required
Oversee (as the main administrator) and manage appropriate access rights for relevant internal stakeholders using JCQ and awarding body online tools
Manage own time effectively to ensure key tasks are undertaken and external key dates and deadlines are met
Communicate clear internal deadlines and processes for gathering/sharing exam-related information from/with relevant internal stakeholders
Inform candidates/staff/parents/carers of examination regulations and requirements
Actively support the Head of Centre in co-operating with the JCQ Centre Inspection Service, an awarding body, or a regulatory authority when subject to an inspection, an investigation, or an unannounced visit
Annually confirms the information required by the National Centre Number Register and informs of any changes to Centre status
Manage arrangements to receive, check and store question papers and examination material safely and securely at all times and for as long as required in accordance with the regulations
Supports the Head of Centre in managing Conflicts of Interest by informing the awarding bodies to timescale and recording the measures taken to mitigate any potential risk to the integrity of the qualifications affected.
Create/review/update all exam-related policies as required by the regulations and ensure they accurately reflect working practices in the Centre and ensure they are agreed by line manager and Head of Centre.
Support the Special Educational Needs Coordinator (SENCo) and Access Arrangements coordinator (AAC) in implementing examination access arrangements or reasonable adjustments for eligible candidates.
Entries
Observe the awarding bodies' published terms, conditions and processes for the registration or entry and withdrawal of candidates for their examinations and assessments
Register or enter candidates for an examination or assessment in accordance with the awarding bodies' published procedures and published deadline for that qualification
Implement processes and liaise with relevant internal stakeholders to gather correct entry information to internal deadlines implementing strategies to avoid late (or other penalty) fees
Maintain required identifiers for each candidate entered for an examination or assessment and enter candidates who are on roll at the Centre as internal candidates
Effectively use internal and external IT systems to submit and manage awarding body registration and entry data
Liaise with Finance to ensure fees are paid as instructed and at the time specified by the awarding bodies
Submit any applications for transferred candidate arrangements in accordance with the awarding body requirements
Liaise with relevant internal stakeholders to ensure final entries/registrations that have been submitted to an awarding body are regularly monitored, submitting timely changes (amendments/withdrawals) to ensure candidates take the correct papers at the correct time and enabling awarding bodies’ to deliver accurate results to the Centre
Pre-exams
Recruit, train, update and manage a team of 20+ invigilators
Manage the arrangements for the timetabling, rooming, seating, resourcing and invigilation of examinations in accordance with the regulations
Effectively resolve exam timetable clashes and manage overnight supervision arrangements in accordance with the regulations
Ensure all candidates are notified of their examination entries and the dates and times of their examinations/assessments in accordance with the regulations
Ensure all candidates are aware of the JCQ and awarding body information and regulations regarding the conduct of their examinations/assessments in advance of these taking place
Ensure that relevant internal stakeholders are given the necessary information to allow them to complete administrative tasks associated with Centre assessed coursework in accordance with the requirements of awarding bodies and moderators
Support the Special Educational Needs Coordinator (SENCo) and Access Arrangements Coordinator (AAC) in implementing examination access arrangements or reasonable adjustments for eligible candidates (appropriate arrangements for rooming, resourcing, facilitation, invigilation etc.)
Effectively manage arrangements for the secure storage and dispatch of examination scripts for marking During examinations
Exam time
Effectively manage the conduct of examinations in accordance with JCQ regulations and/or awarding body rules
Ensure all exam accommodation is prepared in accordance with JCQ requirements
Inform the JCQ Centre Inspection Service of any alternative site that may be used by the Centre to conduct timetabled examinations
Effectively deploy fully trained invigilators to exam rooms according to the requirements
Manage unexpected issues/irregularities which may affect the conduct of examinations
Support the Head of Centre in investigating and reporting cases of suspected or actual malpractice in connection with an examination as required by the JCQ and awarding bodies
Manage emergency access arrangements for eligible candidates as the need may arise during exam time
Maintain the confidentiality and security of candidates' responses and dispatch scripts according to the requirements
Submit to the published timescales, relevant follow-up reporting to awarding bodies in relation to the very late arrival of candidates for examinations and applications for special consideration where candidates meet the published criteria
After examinations
Results and Post-Results
Ensure candidates and relevant internal stakeholders are aware of processes, key dates and deadlines in relation to the issue of results and the arrangements for post-results services
Plan, prepare for, and manage the restricted release of results and the distribution of provisional statements of results in accordance with JCQ regulations and/or awarding body rules
Effectively use internal and external IT systems to access and manage awarding body results information
Understand awarding body results indicators and provide support for relevant internal stakeholders in accessing results reports/analysis tools
Effectively use external IT systems to administer post-results services in accordance with the regulations to the published deadlines
Manage and administer the receipt, distribution, and retention of examination certificates according to the regulations
NOTES
This job description is not necessarily a comprehensive definition of the post. It will be reviewed at least once each year and it may be subject to modification or amendment at any time after consultation with the holder of the post.
Commitment to safeguarding
Education for the 21st Century is committed to safeguarding and promoting the welfare of young people and expects all staff and volunteers to share this commitment. All offers of employment are subject to an Enhanced DBS check and where applicable, a prohibition from teaching check will be completed for all applicants. Education for the 21st Century is fully committed to equality and to valuing diversity as an employer and a provider of education.
About The Ravensbourne School
- School type
- Academy, ages 11 to 18
- Education phase
- View all Secondaryjobs
- School size
- 1514 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- The Ravensbourne School website (opens in new tab)
The Ravensbourne School is a large and truly unique 11-19 school, set in the heart of Bromley. There are 1500 students, with 440 students in Post 16. Some of the buildings are Grade II listed, dating back to 1911 whilst other additions are more recent. The buildings, coupled with the extensive 22-acre grounds, make up elegant and inspiring surroundings.
Our vision is that every student is prepared to be the best they can be in life and able to create their own future. We believe that every student is different and has unique talents. Through developing these talents and knowledge each student can be the best they can be and in control of their own future. We value an inclusive learning environment that accepts no excuses and builds partnerships with all stakeholders.
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