8 days remaining to apply

  • Closing date

    1 March 2024 at 11:59pm

  • Date listed

    2 February 2024

Job details

Visa sponsorship

Visas cannot be sponsored

Working pattern

Contract type

Permanent

Full-time equivalent salary

£34,491 - £36,567 FTE (Actual Salary £32,810 - £34,785)

Examination Officer job summary

KEY PURPOSE OF THE JOB

To be responsible for managing the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies) and/or awarding body rules for exam administration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process

To support the Head of Centre in ensuring that the Centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times

To act on behalf of, and be the main point of contact for, the Centre in matters relating to the general administration of awarding body examinations and assessments

To closely liaise with key stakeholders (external and internal) to ensure exams administration processes are strictly followed and key deadlines met

To ensure examinations are conducted in accordance with the regulations

To work proactively to avoid malpractice among students and staff. Support the Head of Centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place

Administer the exams budget in line with the school's financial procedures

To organise and manage GCSE Pre Public Exams

Main duties and responsibilities

Before examinations

Planning

Maintain and develop systems to manage and coordinate all aspects of the exams administration process

Identify and access relevant support available from external stakeholders (Awarding bodies/JCQ/Network Group/The Exams Office etc.)

Comply with JCQ and awarding body regulations, guidance and instructions and keep abreast of developments/changes/updates

Effectively use JCQ and awarding body online tools where required

Oversee (as the main administrator) and manage appropriate access rights for relevant internal stakeholders using JCQ and awarding body online tools

Manage own time effectively to ensure key tasks are undertaken and external key dates and deadlines are met

Communicate clear internal deadlines and processes for gathering/sharing exam-related information from/with relevant internal stakeholders

Inform candidates/staff/parents/carers of examination regulations and requirements

Actively support the Head of Centre in co-operating with the JCQ Centre Inspection Service, an awarding body, or a regulatory authority when subject to an inspection, an investigation, or an unannounced visit

Annually confirms the information required by the National Centre Number Register and informs of any changes to Centre status

Manage arrangements to receive, check and store question papers and examination material safely and securely at all times and for as long as required in accordance with the regulations

Supports the Head of Centre in managing Conflicts of Interest by informing the awarding bodies to timescale and recording the measures taken to mitigate any potential risk to the integrity of the qualifications affected.

Create/review/update all exam-related policies as required by the regulations and ensure they accurately reflect working practices in the Centre and ensure they are agreed by line manager and Head of Centre.

Support the Special Educational Needs Coordinator (SENCo) and Access Arrangements coordinator (AAC) in implementing examination access arrangements or reasonable adjustments for eligible candidates.

Entries

Observe the awarding bodies' published terms, conditions and processes for the registration or entry and withdrawal of candidates for their examinations and assessments

Register or enter candidates for an examination or assessment in accordance with the awarding bodies' published procedures and published deadline for that qualification

Implement processes and liaise with relevant internal stakeholders to gather correct entry information to internal deadlines implementing strategies to avoid late (or other penalty) fees

Maintain required identifiers for each candidate entered for an examination or assessment and enter candidates who are on roll at the Centre as internal candidates

Effectively use internal and external IT systems to submit and manage awarding body registration and entry data

Liaise with Finance to ensure fees are paid as instructed and at the time specified by the awarding bodies

Submit any applications for transferred candidate arrangements in accordance with the awarding body requirements

Liaise with relevant internal stakeholders to ensure final entries/registrations that have been submitted to an awarding body are regularly monitored, submitting timely changes (amendments/withdrawals) to ensure candidates take the correct papers at the correct time and enabling awarding bodies’ to deliver accurate results to the Centre

Pre-exams

Recruit, train, update and manage a team of 20+ invigilators

Manage the arrangements for the timetabling, rooming, seating, resourcing and invigilation of examinations in accordance with the regulations

Effectively resolve exam timetable clashes and manage overnight supervision arrangements in accordance with the regulations

Ensure all candidates are notified of their examination entries and the dates and times of their examinations/assessments in accordance with the regulations

Ensure all candidates are aware of the JCQ and awarding body information and regulations regarding the conduct of their examinations/assessments in advance of these taking place

Ensure that relevant internal stakeholders are given the necessary information to allow them to complete administrative tasks associated with Centre assessed coursework in accordance with the requirements of awarding bodies and moderators

Support the Special Educational Needs Coordinator (SENCo) and Access Arrangements Coordinator (AAC) in implementing examination access arrangements or reasonable adjustments for eligible candidates (appropriate arrangements for rooming, resourcing, facilitation, invigilation etc.)

Effectively manage arrangements for the secure storage and dispatch of examination scripts for marking During examinations

Exam time

Effectively manage the conduct of examinations in accordance with JCQ regulations and/or awarding body rules

Ensure all exam accommodation is prepared in accordance with JCQ requirements

Inform the JCQ Centre Inspection Service of any alternative site that may be used by the Centre to conduct timetabled examinations

Effectively deploy fully trained invigilators to exam rooms according to the requirements

Manage unexpected issues/irregularities which may affect the conduct of examinations

Support the Head of Centre in investigating and reporting cases of suspected or actual malpractice in connection with an examination as required by the JCQ and awarding bodies

Manage emergency access arrangements for eligible candidates as the need may arise during exam time

Maintain the confidentiality and security of candidates' responses and dispatch scripts according to the requirements

Submit to the published timescales, relevant follow-up reporting to awarding bodies in relation to the very late arrival of candidates for examinations and applications for special consideration where candidates meet the published criteria

After examinations

Results and Post-Results

Ensure candidates and relevant internal stakeholders are aware of processes, key dates and deadlines in relation to the issue of results and the arrangements for post-results services

Plan, prepare for, and manage the restricted release of results and the distribution of provisional statements of results in accordance with JCQ regulations and/or awarding body rules

Effectively use internal and external IT systems to access and manage awarding body results information

Understand awarding body results indicators and provide support for relevant internal stakeholders in accessing results reports/analysis tools

Effectively use external IT systems to administer post-results services in accordance with the regulations to the published deadlines

Manage and administer the receipt, distribution, and retention of examination certificates according to the regulations

NOTES

This job description is not necessarily a comprehensive definition of the post. It will be reviewed at least once each year and it may be subject to modification or amendment at any time after consultation with the holder of the post.


Commitment to safeguarding

Education for the 21st Century is committed to safeguarding and promoting the welfare of young people and expects all staff and volunteers to share this commitment. All offers of employment are subject to an Enhanced DBS check and where applicable, a prohibition from teaching check will be completed for all applicants. Education for the 21st Century is fully committed to equality and to valuing diversity as an employer and a provider of education.

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About The Ravensbourne School

School type
Academy, ages 11 to 18
Education phase
View all Secondaryjobs
School size
1433 pupils enrolled
Age range
11 to 18

The Ravensbourne School is a large and truly unique 11-19 school, set in the heart of Bromley. There are 1500 students, with 440 students in Post 16. Some of the buildings are Grade II listed, dating back to 1911 whilst other additions are more recent. The buildings, coupled with the extensive 22-acre grounds, make up elegant and inspiring surroundings.

Our vision is that every student is prepared to be the best they can be in life and able to create their own future. We believe that every student is different and has unique talents. Through developing these talents and knowledge each student can be the best they can be and in control of their own future. We value an inclusive learning environment that accepts no excuses and builds partnerships with all stakeholders.

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