EXPIRED

Examinations and Data Officer

Rugby Free Secondary School, Rugby, Warwickshire, CV22 5PE

This job expired on 14 October 2022 – see similar jobs

• Start date details

  As soon as possible

• Closing date

  14 October 2022 at 12:25pm

• Date listed

  29 September 2022

Job details

• Job role:
  • Head of year or phase
  • Head of department or curriculum
• Visa sponsorship: Visas cannot be sponsored
• Key stage: Key stage 5
• Working pattern:
  • Full time
  • 37 hours a week, full time
• Contract type: Permanent
• Full-time equivalent salary: £25,000.00 - £28,100.00 Annually (FTE)
• Pay scale: £25,000.00 - £28,100.00

Examinations and Data Officer job summary

Key duties and responsibilities

The ideal candidate would be expected;

• To be responsible for managing the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies[1 ]) and/or awarding body rules for exam administration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process
• To support the Head of centre in ensuring that the centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times
• To act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments
• To closely liaise with key stakeholders (external and internal) to ensure exams administration processes are strictly followed and key deadlines met
• To ensure examinations are conducted in accordance with the regulations
• Through taking an ethical approach and working proactively to avoid malpractice among students and staff, supports the Head of centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place

Principle Responsibilities:

Before examinations:

Planning

• Maintain and develop systems to manage and coordinate all aspects of the exams administration process
• Research and understand qualifications and how they are assessed
• Identify and access relevant support available from external stakeholders (Awarding bodies/JCQ/Network group/The Exams Office etc.)
• Comply with JCQ and awarding body regulations, guidance and instructions and keep abreast of developments/changes/updates
• Effectively use JCQ and awarding body online tools where required (e.g. the Centre Admin Portal (CAP), secure extranet sites)
• Oversee (as the main administrator) and manage appropriate access rights for relevant internal stakeholders using JCQ and awarding body online tools
• Manage own time effectively to ensure key tasks are undertaken and external key dates and deadlines are met (achieved by creating and working to an annual exam plan)
• Communicate clear internal deadlines and processes for gathering/sharing exam-related information from/with relevant internal stakeholders • Brief candidates/staff/parents/carers on examination regulations and requirements
• Actively support the Head of centre in co-operating with the JCQ Centre Inspection Service, an awarding body or a regulatory authority when subject to an inspection, an investigation or an unannounced visit
• Annually confirms the information required by the National Centre Number Register (as administered by OCR on behalf of the JCQ) and informs of any changes to centre status
• Manage arrangements to receive, check and store question papers and examination material safely and securely at all times and for as long as required in accordance with the regulations
• Supports the Head of centre in managing Conflicts of Interest by informing the awarding bodies to timescale and recording the measures taken to mitigate any potential risk to the integrity of the qualifications affected.
• Contribute to the creation/review/update of exam-related policies as required by the regulations and accurately reflecting working practices in the centre
• Support the Special Educational Needs Coordinator (SENCo) (or equivalent role) in implementing examination access arrangements or reasonable adjustments for eligible candidates (processing approval applications and requesting modified papers by the published deadlines)

Entries

• Observe the awarding bodies’ published terms, conditions and processes for the registration or entry and withdrawal of candidates for their examinations and assessments
• Register or enter candidates for an examination or assessment in accordance with the awarding bodies’ published procedures and published deadline for that qualification
• Implement processes and liaise with relevant internal stakeholders to gather correct entry information to internal deadlines implementing strategies to avoid late (or other penalty) fees
• Maintain required identifiers for each candidate entered for an examination or assessment and enter candidates who are on roll at the centre as internal candidates
• Verify the identity of all students that are entered for examinations or assessments
• Effectively use internal and external IT systems to submit and manage awarding body registration and entry data
• Liaise with Finance to ensure fees are paid as instructed and at the time specified by the awarding bodies
• Submit any applications for transferred candidate arrangements in accordance with the awarding body requirements
• Liaise with relevant internal stakeholders to ensure final entries/registrations that have been submitted to an awarding body are regularly monitored, submitting timely changes (amendments/withdrawals) to ensure candidates take the correct papers at the correct time and enabling awarding bodies’ to deliver accurate results to the centre

Pre-exams

• Recruit, train, update and manage a team of invigilators
• Manage the arrangements for the timetabling, rooming, seating, resourcing and invigilation of examinations in accordance with the regulations
• Effectively resolve exam timetable clashes and manage overnight supervision arrangements (where arrangements may be required after all other options have been explored) in accordance with the regulations
• Ensure all candidates are notified of their examination entries and the dates and times of their examinations/assessments in accordance with the regulations
• Ensure all candidates are aware of the JCQ and awarding body information and regulations regarding the conduct of their examinations/assessments in advance of these taking place
• Confirm relevant internal stakeholders complete administrative tasks associated with centre assessed work in an accurate and timely manner in accordance with the requirements of awarding bodies and moderators
• Support the Special Educational Needs Coordinator (SENCo) (or equivalent role) in implementing examination access arrangements or reasonable adjustments for eligible candidates (appropriate arrangements for rooming, resourcing, facilitation, invigilation etc.)
• Effectively manage arrangements for the secure storage and dispatch of examination scripts for marking

During examinations:

Exam time

• Effectively manage the conduct of examinations in accordance with JCQ regulations and/or awarding body rules
• Ensure all exam accommodation is prepared in accordance with the requirements
• Inform the JCQ Centre Inspection Service of any alternative site that may be used by the centre to conduct timetabled examinations
• Effectively deploy fully trained invigilators to exam rooms according to the requirements
• Manage unexpected issues/irregularities which may affect the conduct of examinations
• Support the Head of centre in investigating and reporting cases of suspected or actual malpractice in connection with an examination as required by the JCQ and awarding bodies
• Manage emergency access arrangements for eligible candidates as the need may arise during exam time
• Maintain the confidentiality and security of candidates’ responses and dispatch scripts according to the requirements
• Submit to the published timescales, relevant follow-up reporting to awarding bodies’ in relation to the very late arrival of candidates for examinations and applications for special consideration where candidates meet the published criteria

After examinations:

Results and Post-Results

• Ensure candidates and relevant internal stakeholders are aware of processes, key dates and deadlines in relation to the issue of results and the arrangements for post-results services
• Plan, prepare for, and manage the restricted release of results and the distribution of provisional statements of results in accordance with JCQ regulations and/or awarding body rules
• Effectively use internal and external IT systems to access and manage awarding body results information
• Understand awarding body results indicators and provide support for relevant internal stakeholders in accessing results reports/analysis tools
• Effectively use external IT systems to administer post-results services in accordance with the regulations to the published deadlines
• Manage and administer the receipt, distribution and retention of examination certificates according to the regulations

Other

• Undertake training, update or review sessions as required
• Undertake other duties appropriate to the grade and responsibilities of the role as may be required by the Head of centre/SLT responsible for examinations, for example:
• The preparation for and conduct of internal examinations under external examination conditions
• Other exams-related administrative tasks

Professional Development

• To take responsibility for personal continuing professional development.
• To take part, as appropriate, in the Trust professional development programme.
• To engage actively in the Performance Management Review process.
• To evaluate own personal performance through self-evaluation and learn from the effective practice of others and from evidence.

Safeguarding

• To ensure that all students have a safe environment in which they can learn, reporting any concern about the environment to a member of the site team or if appropriate to one of the Designated Safeguarding Leaders.
• To be aware of systems which support safeguarding and following the procedures as highlighted in the Safeguarding Policy.
• To identify children who may benefit from early help as soon as possible and discuss this with one of the Designated Safeguarding Leaders.
• To consider at all times what is in the best interests of the child.
• To protect children from maltreatment; preventing impairment of children’s health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care.
• To take action to enable all children to have the best outcomes.

General responsibilities of all Rugby Free Secondary School Staff:

• To support the Trust’s responsibility to provide and monitor opportunities for the personal and academic growth of students.
• Individuals have a responsibility for promoting and safeguarding the welfare of children and young people they are responsible for or come into contact with. Part of this responsibility involves the checking of visitor identification at the point of school entry and the issuing of relevant safeguarding information.
• To ensure all tasks are carried out with due regard to Health and Safety.
• To remain confidential at all times.
• To adhere to the ethos of the school.
• To promote the agreed vision and aims of the school.
• To set an example of personal integrity and professional conduct.
• Observe school hours of 0830 – 1630.

Rugby Free Secondary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

If you feel that you could bring further impetus to our drive to improve the provision for our students and have the necessary energy, enthusiasm and sense of humour to take us forward in this exciting curriculum area then please get in touch.

To arrange a visit to school or an informal discussion with the Senior Leadership Team, please call Vanessa Sorzano-Ince, on 01788 222060 or email vsorzano-ince@learningleading.org

We reserve the right to withdraw this vacancy at any time.

Learning Today, Leading Tomorrow (LT2) is committed to safeguarding children; successful candidates will be subject to an enhanced Disclosure and Barring Service check. LT2 is always happy to receive speculative applications from excellent teachers and support staff.

This job description is current at the date shown but in consultation with the post holder may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

This job post has expired.

Upload additional documents

If you need these documents in an accessible format, please contact the school.

Person Specification - Exams officer - Sep 2022.pdf - 77.1 KB (opens in new tab)

Examinations and Data Officer - Job description - Sep 2022.pdf - 204 KB (opens in new tab)

About Rugby Free Secondary School

• School type: Free School, ages 11 to 19
• Education phase: Secondary
• School size: 976 pupils enrolled
• Age range: 11 to 19
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Rugby Free Secondary School website (opens in new tab)
• Email address: vsorzano-ince@learningleading.org
• Phone number: 07479389399
• See more jobs: teaching-vacancies.service.gov.uk/organisations/rugby-free-secondary-school (opens in new tab)

Rugby Free Secondary School opened in 2016 and has recently moved into a brand new purpose built facility. The road hasn’t been smooth but it is a school committed to providing success for all of its students and providing a workplace that supports its staff to ensure they are able to work to the best of their ability for our students every day. You won’t find teachers and staff anywhere else who are as committed to a school’s purpose and supporting its success.

We are currently graded as inadequate by Ofsted (May 2019) but on our first monitoring visit (December 2019) it was recognised just how much the school has improved in such a short space of time. Our aim is to be at least ‘good’ by July 2021 and this role will play a key part in helping the school achieve this.

Arranging a visit to Rugby Free Secondary School

To arrange a visit and increase the chance of a successful application email vsorzano-ince@learningleading.org.

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