Examinations Officer
Greyfriars Catholic School, Oxford, Oxfordshire, OX4 3DRDeadline is tomorrow
Start date details
As soon as possible
Closing date
1 July 2024 at 3pm
Date listed
26 June 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 hours per week. Term Time only plus 3 weeks
Contract type
- Permanent
Full-time equivalent salary
- £29,269 FTE - Actual Salary £26,769.87 per annum (pro-rata)
Pay scale
- Grade 8 Point 18
What skills and experience we're looking for
To manage the day-to-day coordination of the operational aspects of the examinations and assessment process To acquire and maintain up-to-date knowledge of the public examinations system and examination board regulations, policies and procedures
Plan and publicise the annual examination schedule to staff, parents/carers and students
Ensure that systems to be used for the submission of exam entries and for the receipt, recording and issuing of results and certificates are working effectively and are reviewed on a regular basis
Liaise with the Principal, Senior Leadership team, SENCO and middle managers regarding examination related issues and advise on strategic changes to the public examination system Disseminate literature regarding examinations or syllabuses sent by examination boards to all the relevant staff, students and families
CORE DUTIES
Examination Entries and Administration:
Responsible for examination entries for external exams to the examination boards for public exams (e.g., GCSE, AS, and A Level).
Oversee registration and administration of vocational qualifications.
Implement all Awarding Bodies regulations for the conduct and administration of all qualification components.
Communication and Liaison:
Liaise with Curriculum Leaders on pupil entries.
Disseminate information about public exams to staff, pupils, and their families.
Address complaints and queries about public examinations from staff, families, and pupils.
Ensure accurate entries for all public examinations.
Ensure staff receive all relevant information from the Examination Boards and JCQ.
Budget and Financial Management:
Prepare and agree on a budget for the direct and ancillary costs of examinations after liaising with Curriculum Leaders and the Business Manager.
Inform Finance of commitments relating to examinations.
Check and process invoices from Examination Boards for payment.
Timetabling and Logistics:
Provide and agree on examination timetables and seating plans.
Manage examination timetable clashes and make appropriate provisions for pupils.
Oversee the invigilation process for exams.
Invigilation and Recruitment:
Recruit external invigilators and ensure they have up-to-date DBS checks and training in examination protocols.
Ensure all examination question papers are checked on arrival and stored securely.
Provide and train invigilators for internal examinations.
Facility and Resource Management:
Ensure rooms/halls are available for examinations and arranged according to Examination Boards regulations.
Provide daily lists of allocated rooms during examinations and ensure they are set up according to regulations.
Ensure all necessary examination materials and stationery are available.
Policy and Procedure Implementation:
Support the production, application, and regular review of all relevant policies, procedures, and protocols.
Liaise with the school SENCO to ensure access arrangements are in place and understood by candidates and invigilators.
Process special considerations and liaise with staff and exam candidates as needed.
Script and Result Management:
Ensure that the papers are transported, packed and collected appropriately.
Ensure completed scripts are posted to the relevant examiner or moderator.
Ensure teaching staff and pupils understand examination requirements and critical dates.
Maintain and adhere to a calendar for coursework deadlines and ensure coursework is posted to the relevant examination board by the set date.
Process exam results according to regulations and ensure candidates receive them promptly.
Provide up-to-date examination entry information to the data manager for census data and external applications (e.g., 4Matrix, ALPS).
Retrieve costs of examination entry from absentees and arrange reports and queries about exam results from the examination board.
Arrange and be present on exam results days, including distribution of results and associated information.
Administer all enquiries about results (EARs) post results.
Arrange examination provisions for candidates who are not pupils at this school when necessary.
Management and Protocols:
Have oversight of the mock exam process
Manage all internal examinations to ensure good practice is established and understood by staff and pupils.
Establish and enforce an internal school exam protocol.
Ensure completed scripts are delivered to the relevant Curriculum Leaders immediately after the examination.
Further data/administration support:
When there are limited exams scheduled, to support with additional administration support as appropriate.
What the school offers its staff
Thank you for your interest in the role of Examinations Officer at Greyfriars Catholic School. This is an exciting and unusual opportunity to shape the future growth of our school by leading with enthusiasm and expertise. I am passionate about the role education has in shaping the future and I think that schools are incredible places to work. There is joy in working with young people and it is a privilege to work and lead in education. I am incredibly proud of our school and the journey we are on as Greyfriars Catholic School and I hope to share some of the work we are doing with you.
This role is for an inspirational and aspirational individual to join us and contribute to the experiences of the young people in our school community. The role of Exams Officer is a crucial part of the school systems and suits someone highly organised, clear and effective. This is an exciting time for the school; we are driving positive and significant change. To be in such a vital position at such a positive time will allow genuine scope to be part of something ambitious and improve the opportunities and outcomes of children in our school community.
Please do not hesitate to contact us to seek further information. I would encourage you to visit in advance and I would be delighted to personally show you our wonderful school and discuss this rare opportunity in more detail.
Commitment to safeguarding
Greyfriars Catholic School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant for any position will be required to undertake an enhanced disclosure via the DBS (disclosure and barring system) and appropriate Right to Work clearances and our recruitment and selection practice
Applying for the job
Apply for the job by following the link below
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Greyfriars Catholic School
- School type
- Academy, Roman Catholic, ages 11 to 19
- Education phase
- View all Secondaryjobs
- School size
- 655 pupils enrolled
- Age range
- 11 to 19
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Greyfriars Catholic School website (opens in new tab)
- Email address
- s.upellini@gfcs.uk
- Phone number
- 01865 749933
We are a Catholic school that champions each and every student so they can flourish individually and collectively.
Arranging a visit to Greyfriars Catholic School
To arrange a visit and increase the chance of a successful application email s.upellini@gfcs.uk.
School location
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