Exams, Data and Central Management System Manager
Royds Hall, A Share Academy, Huddersfield, HD3 4HA29 days remaining to apply
Start date details
As soon as possible
Closing date
20 January 2025 at 12pm (midday)
Date listed
20 December 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Term time plus 3 weeks, 37hrs per week
Contract type
- Permanent
Pay scale
- Band G (actual £31,476.50 to £33,972.49)
What skills and experience we're looking for
An exciting opportunity has arisen to work within the busy and vibrant Exams & Data team. We have five secondary schools across the MAT and a Trust Data Manager, so you will have support from colleagues across the trust. As the Exams, Data and Central Management System Manager (Arbor), you will be responsible for the organisation of examinations calendar, keeping student records and admissions information up to date, and liaising with external supply agencies to secure cover arrangements as required.
If you are a reliable and highly organised individual who can multi-task with a professional and friendly disposition, and you are resilient, driven, determined and ambitious, we would love to receive your application.
*Candidates that have not previously used Arbor do not need to be concerned. Full training will be provided.
ESSENTIAL
- Be educated to at least GCSE English and Mathematics at Grade C/4 level or above
- Ability to prioritise to ensure that deadlines are met, whilst working under pressure
- Ability to work on own initiative
- Ability to maintain strict confidentiality in all matters
- Excellent communication skills, both written and verbal
- Excellent IT skills
- High level of numeracy and literacy
- Is willing to work flexibly within scope of overall hours e.g. occasional evening meetings.
DESIRABLE
- Knowledge of school examination process
- Experience of education sector
- Budget management
- Management of staff
- Good working knowledge of Arbor and relevant modules (exams)
- Knowledge of exam timetables and timetabling software
What the school offers its staff
Further details about the role
Exams
1. Produce and agree an annual exam plan to meet Academy requirements.
2. Organising the calendar of examinations and assessments.
3. Ensure tasks are completed in an accurate and timely manner, meeting all agreed deadlines.
4. To ensure that entries and removals for exams are accurate and timely.
5. Providing appropriate provision and supervision of the examinations staff, including invigilators and liaising with external bodies.
6. Ensuring all examinations run smoothly.
7. Acting as a central receiver of the information from Examination Boards, DfE, LA and other bodies, and ensuring relevant information is shared with curriculum leaders and the Senior Leadership Team.
8. Processing examinations results and preparing exam related data as required by stakeholders.
9. Ensuring effective and efficient management of the Exam budget.
10. Provide and organise the timetable of examinations and tests (written, oral and practical), rooming them according to numbers and materials required, planning invigilation as necessary and equipping rooms with required facilities.
11. Collate and coordinate information about students who need special consideration or access arrangements. This involves liaison with teaching staff, pastoral and inclusion teams, as well as effective communication with students and parents.
12. Oversee the efficient use, training and development of exam invigilators to support exams.
13. To be present on the days the centre is notified of results and results day (these dates change year on year).
14. Effectively manage the provision of external exams and management of post-result queries such as remarks and challenges to moderation etc.
Data
1. Create and maintain the data entry sheets for the school monitoring series.
2. Be responsible for the maintenance of all data relating to student targets, performance and progress and produce relevant reports to an agreed schedule. Ensure data systems and report templated are up to data and accurate.
3. Oversee the quality assurance process to ensure the accuracy and integrity of the school’s data systems, including student monitoring and academic reports.
4. Ensure that school pupil data systems are kept accurate.
5. Work with the Executive Headteacher to provide support with department and school data.
6. Ensure the Arbor database is kept accurate and up to date.
7. Lead the administration of an effective options process (KS4) working with the Deputy Headteacher, Head of Year and SENDCo.
Central Management System – Arbor
1. Be responsible for the maintaining the pastoral structure and course manager in Arbor.
2. Support the Trust Data Manager in the creation and upkeep of the school timetable.
3. Lead the maintenance and housekeeping in Arbor to ensure their smooth running (e.g. completing non-exam end of year processes).
4. In conjunction with the Curriculum Leaders, oversee class lists and set changes in Arbor.
5. Lead on the entering of all student admissions onto the school management information systems, keeping Pupil Premium, Free School Meals, and Ever6 accurate and up to date.
General
1. Be responsible for daily cover. This includes the efficient and effective allocation of cover supervisors and supply staff, liaising with absent staff and sharing cover work with student details with the lead cover supervisor.
2. Work with others to secure the completion of an accurate completion of the school census.
3. Any other responsibilities commensurate within the requirements for this role or as directed by the Headteacher and flexibility to support colleagues across the different teams/departments as required.
Commitment to safeguarding
SHARE MAT is committed to the Equalities Act 2010 and also to promoting the welfare and safeguarding of children and young people, by adhering to the “Keeping Children Safe in Education” guidance. All staff and volunteers are regularly trained regarding our expectations in keeping our students safe. An enhanced DBS is required for every post
Applying for the job
Apply for the job by following the link below.
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Royds Hall, A Share Academy
- School type
- Academy, ages 11 to 16
- Education phase
- Secondary
- School size
- 1221 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Royds Hall, A Share Academy website (opens in new tab)
- Email address
- royds.recruitment@sharemat.co.uk
- Phone number
- 01484463366
Being part of SHARE Multi-Academy Trust and Teaching School Hub for Kirklees and Calderdale, provides staff a wealth of support and a wide range of opportunities to collaborate with colleagues across the Trust and also with the wider Calderdale and Kirklees network. This means we can offer the successful candidate access to a fantastic support network, CPD and opportunities to develop practice.
Royds Hall is a small secondary school that achieved a Progress 8 score of 0.2 in 2023, and in March of the same year, Royds Hall was graded 'Good' in all categories by Ofsted. We enjoy strong behaviour for learning and a curriculum that is ambitious for all and well-sequenced. Staff wellbeing is central to our vision of 'valuing people, supporting personal best. Visitors and staff regularly share that the school is warm and supportive, with high expectations for all.
We also offer pupils a wealth of extended learning opportunities from Royds Hall Scholars, Duke of Edinburgh, debating society, and Steam Lab to knitting for fun. The PE department supports our pupils in representing the school in a wide range of sports, including basketball, netball, and athletics. We take part in the annual Speakers' Trust event and have been successful in reaching the final in recent years. Pupils gain from a wealth of opportunities offered, including leadership opportunities in every year group. In 2023, 100% of pupils took part in an extended learning opportunity. A strong belief exists that offering a wide range of extended learning opportunities ignites pupil interests and allows them to uncover skills and abilities that support their sense of achievement and happiness in school and into adulthood. We believe every child can succeed, and it is our privilege to provide them with opportunities to identify their talents, future dreams, and aspirations.
"We are delighted to officially announce that the inspection team rated Royds Hall a Share Academy as a ‘Good’ school. We are exceptionally proud of what our staff and pupils have achieved in the last five years. Whilst the outcome doesn’t change the way we work, it provides further evidence of the very positive journey of improvement we are on. We will continue to focus on what matters for our pupils and community and ensure that our pupils leave school fully equipped with the life skills, experiences and educational outcomes to enjoy a happy and successful future.” – May 2023
Royds Hall is a wonderful place to work, where you will have the opportunity to make a difference every single day.
Arranging a visit to Royds Hall, A Share Academy
To arrange a visit and increase the chance of a successful application email royds.recruitment@sharemat.co.uk.
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