Exams Officer
Ridgewood School, Doncaster, South Yorkshire, DN5 7UB8 days remaining to apply
Start date details
6 January 2025
Closing date
22 November 2024 at 11:59pm
Date listed
8 November 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £24,911.00 - £28,394.00 Annually (Actual)
Exams Officer job summary
EXAMINATIONS
Coordinate all public and internal examination and assessment arrangements.
Liaise with Curriculum Leaders to ensure learners are entered for the correct subject, tier and module.
All aspects of entry procedures relating to public examinations by maintaining effective contact with examination boards
Update Whole School Calendar with information relating to exams.
Support the Senior Leadership Team with the creation of a Whole School Assessment Calendar.
Collate and submit any forecast grades.
Register learners for BTEC and other vocational courses.
Liaise with Managed Service Provider for the smooth running of online BTEC examinations.
Oversee all coursework, controlled assessment, oral examinations and other assessment arrangements.
Liaise with SENCO and ensure agreed access arrangements are implemented.
Draw up exam timetable for learners and staff for both public and internal examinations.
Draw up exam timetable for Senior Leadership Team to supervise the entry of examinations.
Support the Data Officer with any required cover or re-rooming from the exams.
Make arrangements for invigilation, adequate rooming, seating plan, desk numbering. delivery of examination papers, secure collection of scripts and onward submission for marking.
Line manage the invigilators school uses and communicate effectively to the Data, Exams and Systems Manager if further recruitment is needed.
Liaise with moderators and with staff to ensure the smooth running of moderator visits.
Lead on all JCQ audit visits
Collation of results and preparation of results for learners including organisation of certificates
Support Data Officer in issuing data for departmental and teacher self-evaluation and target setting Coordinate any malpractice investigations
Advise subject staff of any relevant changes to the examinations system in a timely manner
Support examination cycles as required for both external and internal examinations
Liaise with Senior Leadership Team and Curriculum Leaders to ensure all end of year routines and procedures are completed in an efficient and timely manner
Assist with preparation of and attend key examinations results days in August
BUDGET
To support the Exams, Data and System Manager so the allocated budget is kept within spending limits using the principles of best value
Ensure examinations invoices are checked thoroughly prior to authorisation.
To allocate charges to departments as appropriate.
MISCELLANEOUS
To participate in the process of appraisal.
To network with other Exam Officers outside of school and share best practice.
Interchange duties as necessary at busy times.
To undertake training to develop further all aspects of the school’s exam management systems, and to assist in the training of other staff.
To communicate with the Data Team on exam entries to ensure that the school’s MIS software is up to date working through the school’s network.
To ensure that activity undertaken in this role complies with the Data Protection Act and GDPR regulations.
To maintain a detailed working knowledge of areas of the MIS (currently SIMS) which impact on the Exams Officer role.
To attend meetings as required.
To communicate with students in a professional, formal and consistent manner.
Occasionally there may be a requirement to undertake work outside normal office hours to meet the variable nature of workloads and deadlines.
To be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be affected by your actions or inactions.
To co-operate with the employer on all issues to do with Health, Safety and Welfare.
These duties and responsibilities should be regarded as neither exhaustive nor exclusive as the postholder may be required to undertake other reasonably determined duties and responsibilities commensurate with the grading of the post.
Undertake such other duties that may from time to time be reasonably requested.
To undertake appropriate training as required, in order to be able to undertake the duties and responsibilities that are required.
This job role sits alongside the requirement for staff to abide by all school policies and relevant national and local requirements including terms and conditions and national standards. This job profile is not exhaustive and the post holder may be required to undertake other duties as necessary and appropriate.
Note: This job description is not your contract of employment or any part of it. It has been prepared only for the purpose of school organisation and may change either as your contract changes or as the organisation of the school is changed.
Hours of work to be 37 hours per week full time term time only + 10 days. Due to the nature of the roll, some of the 10 plus days will be used to support the Results Days and Enrolment of Post 16 students. Hours to cover the school day.
All posts at the academy are subject to a six-month probationary period. Confirmation of the position is subject to satisfactory completion of this period.
Commitment to safeguarding
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All posts are subject to an enhanced DBS check.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Ridgewood School
- School type
- Academy, ages 11 to 19
- Education phase
- Secondary
- School size
- 1457 pupils enrolled
- Age range
- 11 to 19
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Ridgewood School website (opens in new tab)
Staff and students at Ridgewood work hard every day to embody the school’s core values: Respect, Responsibility and Resilience. We are enjoying a trajectory of continued success and look forward to welcoming a successful applicant who can join us on our journey. We are incredibly proud of the progress we have made as a school, having laid strong foundations for further improvement going forward.
Our school motto, ‘Prepare for the road ahead’, represents our belief in preparing our staff and students for their future. We exemplify our motto not only in terms of academic achievement, but also in terms of the training, enrichment and experiences which make us all model citizens. Our school values underpin what we do and contribute to our ethos in everything we undertake as a school community. We set our standards high and do not compromise, because we believe in the best for everyone.
Never has there been a better time to join us. We are in the early stages of planning a multi-million-pound new build that will ensure that the staff and students benefit from 21st Century resources. We are regularly oversubscribed in Year 7 and our Post-16 provision is thriving.
School location
Similar jobs nearby
Get a job alert when similar jobs are listed
Find more school jobs in Doncaster