Executive PA - Maternity Cover
Share Multi Academy Trust, Huddersfield, HD8 8NL19 days remaining to apply
Start date details
May 2025
Closing date
3 February 2025 at 9am
Date listed
15 January 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Full time 37 hours per week, all year round role.
Contract type
- Fixed term - 12 months - Maternity or parental leave cover
Full-time equivalent salary
- £41,511 to £44,765
What skills and experience we're looking for
We are looking to temporarily recruit an organised, experienced Executive Personal Assistant to provide an efficient PA and administrative service to the Chief Executive Officer of the Trust, whilst the present post holder takes maternity leave for approximately twelve months.
The ideal candidate will possess exceptional organisation and administrative skills, with a strong ability to manage multiple tasks efficiently. This role requires a professional with excellent communication skills and the capability to maintain confidentiality whilst handling sensitive information. A keen eye for detail is required with “know how” of presenting digital content on our websites and social platforms that is consistent in promoting a positive image of the trust.
Starting in May 2025, the post is presently based at the Central Services office at Hub26, Lawrence House in Cleckheaton. However, the successful candidate must have access to private transport and be willing to attend meetings held at academies across the trust as required.
The ideal candidate will:
- Exceptionally strong literacy and numeracy skills.
- Educated to A’ level standard or equivalent qualification.
- Exemplary proof-reading and presentation skills.
- Outstanding knowledge and understanding in the application and efficient use of digital platforms
- Substantial admin experience, working in a busy, deadline-driven environment.
- Evidence of awareness of the key issues affecting education, with a willingness to learn and understand the principles of good trust and academy governance.
- Able to provide an effective interface between the CEO and his internal and external stakeholders, building trust and confidence with a range of senior colleagues, including in relation to confidential and sensitive matters.
- Strong ICT skills, particularly conversant with suite of office 365 applications
What the school offers its staff
At SHARE MAT, we aim to:
- Equip our staff to deliver their best every day; our belief is that byValuing People,Supporting Personal Bestis the key
- Encourage all our students to go beyond what they think they can achieve, to enjoy learning, helping them to lead healthy and happy lives
- Ensure our staff are happy and healthy at work, taking pride in pupils’ progress and development
- Never stop improving, developing and sharing our practice with others
- Deliver training and guidance relevant to job role so expectations are understood and staff feel motivated
- Offer generous benefits, making us the employer of choice, including first-class developmental opportunities for teaching staff led by one of our academies, Shelley College, which is the Teaching School Hub for Kirklees and Calderdale
Flexible working opportunities
Further details about the role
Supporting the CEO
1. Manage the day to day operations of the CEO, providing effective and efficient administrative support for the CEO and other members of the executive and trust leadership team.
2. Co-ordinate and deal appropriately with all incoming correspondence via email, telephone and letter. Respond on the CEO’s behalf in dealing with routine matters and undertake investigation into more complex issues in order to provide a briefing or draft a response.
3. Co-ordinate and manage the CEO’s schedule; anticipating workload, producing appropriate papers and ensuring the CEO has appropriate materials, briefings, agendas and action checklists, as required.
4. Provide a professional interface between the CEO and a range of senior stakeholders, including directors, governors, trust leaders, regulatory bodies and external agencies.
5. Provide full support for senior level trust meetings, such as the Executive Committee and the Trust Leadership Board and other meetings. This will involve organising meetings, producing and distributing papers in a timely manner, following up on outstanding actions, taking minutes and ensuring additional attendance where required.
6. Support the delivery of strategic priorities as agreed with the CEO, preparing briefing papers, reports and presentations or undertaking other initial research as required.
7. Organise and co-ordinate the SHARE MAT trust calendar that underpins all strategic and operational activities across all schools.
8. Assist the CEO and Executive Team in delivering key projects using both established and new project management methods.
9. Support the CEO by organising travel arrangements, preparing monthly expense claims, organising rooms and catering for meetings and events where appropriate.
Marketing and Communications
10. Ensure strict confidentiality is demonstrated when dealing with sensitive issues, applying professional judgement and discretion at all times.
11. Work with all members of the Executive team and other leaders to plan and organise events such as the trust’s annual INSET day and recruitment open events.
12. Contribute to the planning and development of administrative services across the trust.
13. Work alongside in support of and deputise for, the Governance professional as required.
14. Oversee and support the appropriate stages of the trust’s complaints policy and procedure in consultation with the academy and CEO.
15. In line with the trust marketing plan, provide an effective communications and marketing service. Ensure key messages are shared with external stakeholders, such as potential trust members, parents and external groups.
16. Lead on executing the trust’s marketing strategy so that our vision and ethos is evident in all communications in line with over-arching trust aims.
17. Lead on providing advice and guidance across the trust so that all digital content is engaging and crafted to be consistent across various channels delivering its intended message.
18. Work with HR, ICT and Administration Managers to develop and implement a cohesive social media strategy, providing guidance and expertise to ensure the effective use of appropriate platforms.
19. Assist HR with central recruitment by introducing innovative approaches to ensure campaigns feature engaging content and are advertised in the most effective channels to attract a broad and diverse pool of applicants.
20. Ensure websites are current and updated frequently with news stories and social media posts are regular, appropriate and informative.
21. Prepare correspondence and other documentation within brand guidelines, proofread to the highest standard and deliver within appropriate timeframes, ensuring deadlines are always met.
22. To undertake any other duties commensurate with the band and post and as deemed appropriate by the CEO and/or Executive Team.
Commitment to safeguarding
SHARE MAT is committed to the Equalities Act 2010 and also to promoting the welfare and safeguarding of children and young people, by adhering to “Keeping Children Safe in Education” guidance. All staff and volunteers are regularly trained regarding our expectations in keeping our students safe. An enhanced DBS is required for every post.
Applying for the job
Apply for the job by following the link below.
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Share Multi Academy Trust
- Type
- Multi-academy trust
- Email address
- tracy.dickens@sharemat.co.uk
The trust prides itself on the outstanding professional and career development opportunities available across its schools. As the lead partner for the Calderdale and Kirklees Teaching School Hub we are committed to high quality professional development. In addition to National Professional
Qualifications and mentoring opportunities, we offer high-quality, in-house professional development programmes to prepare you for future career progression within our trust. Whatever your ambitions,
we can help you achieve them.
Head office location
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