Executive PA
The Sheffield Utc Academy Trust, Sheffield, S1 4QFThis job expired on 25 February 2024 – see similar jobs
Start date details
Easter 2024 or as soon as possible
Closing date
25 February 2024 at 11:59pm
Date listed
7 February 2024
Job details
Job role
- Learning support or cover supervisor
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 hrs / week - 52 weeks
Contract type
- Permanent
Full-time equivalent salary
- £32,905-£37,808
What skills and experience we're looking for
The coordination of meetings, including minuting, diary management, and project support, such as research, data collection and analysis. Screening and filtering of incoming communications on behalf of the Executive Team and acting as point of contact for external and internal stakeholders. The work will be characterised by clear, accurate work, meeting deadlines, successful task completion, confidentiality and the ability to work on his/her own initiative It will also involve monitoring and co-ordinating leadership level actions against agreed deadlines.
The HR duties include but are not limited to:
- All aspects of recruitment – including adverts and supporting interviews
- Assisting the PAs to maintain the single central record at each UTC
- Ensuring all safer recruiting checks have been undertaken and DBS checks are completed
- Monitor that all HR files whether electronic or hard copies are kept up to date
- In conjunction with the PAs complete the necessary paperwork on the relevant platform to ensure starters, leavers and any contract changes are accurate and timely
- Support the UTCs with absence monitoring and assist in facilitating meetings
- Keep abreast of policy updates that are relevant and assist with reviewing related HR policies
- Assist with reviewing job descriptions, person specifications and adverts as required
- Assist with interviews as directed by the Business & Operations Director
- Assist the local UTCs with staff census as directed by the Business & Operations Director
- Assist with the provision of information for Trust Board / Governors as required
- Ensure staff are notified of annual increments and pay rises
The post holder will be confident in their ability to work on their own initiative and with limited supervision. They will have the ability to develop and maintain good working relationships at all levels, particularly during difficult or challenging times. They can prioritise and manage their own workload amid conflicting demands and during busy work periods. They will be able to think ahead and anticipate needs before they arise. Above all else they will exercise discretion in dealing with confidential or sensitive matters.
The post holder presents as someone who is efficient yet approachable, helpful, clear in all forms of communication and committed to setting and exceeding high quality standards. They are confident and tactful when dealing with staff and flexible in their approach.
This job description is a representative document. Other reasonably similar duties may be allocated from time to time commensurate with the general character of the post and it’s grading. The UTC has approved a policy on Equal Opportunities in Employment and copies are freely available to all employees. All employees have the responsibility to:
- Ensure any documentation produced is to a high standard and is in line with the corporate branding
- Be aware and comply with policies and procedures relating to Safeguarding, child protection, health, safety and security, confidentiality and data protection, reporting all concerns to the appropriate person
- Participate in training and other learning activities as required
- Any other duties deemed reasonable, as directed by the Executive Principal / B&OD
- Participate in the Trust’s Performance Management / Appraisal process
- Provide appropriate guidance and supervision and assist in the training and development of staff as appropriate
- Promote the area of responsibility within the Trust and beyond
- Represent the Trust at events as appropriate
- Support and promote the Trust ethos.
- All staff are responsible for the implementation of the Health and Safety Policy as far as it affects them, colleagues and others who may be affected by their work.
What the school offers its staff
Access to Westfield Health Scheme
Commitment to safeguarding
We are an employer who values equality and diversity and we are committed to safeguarding and promoting the welfare of children. Successful applicants will be required to have an enhanced DBS check and will be subject to safer recruiting policies and procedures.
Additional documents
If you need these documents in an accessible format, please contact the school.
About The Sheffield Utc Academy Trust
- Type
- Multi-academy trust
- Email address
- HR@utcsheffield.org.uk
- Phone number
- 01143084500
The Sheffield UTC Academy Trust strives to deliver excellence in our specialist subjects for 13 to 19 year-olds, recruiting from across the South Yorkshire and Derby regions. Our specialisms focus on the skills that the UK needs for the future in high growth sectors, including engineering, creative and digital industries, heath sciences and social care, sport science and computing.
Arranging a visit to The Sheffield Utc Academy Trust
To arrange a visit and increase the chance of a successful application email HR@utcsheffield.org.uk.
Head office location
Similar jobs nearby
Art and Design Technology Technician
Firth Park Academy
Fircroft Avenue, Sheffield, South Yorkshire, S5 0SD
St Thomas à Becket Catholic Secondary School, A Voluntary Academy
Barnsley Road, Wakefield, WF2 6EQ
Get a job alert when similar jobs are listed
Find more school jobs in Sheffield