Finance Administrator

Horizons Education Trust, Huntingdon, PE29 1TQ

4 days remaining to apply

• Start date details

  Monday 6th January, 2025

• Closing date

  27 November 2024 at 9am

• Date listed

  18 November 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full-time equivalent salary: £25,584.00 - £27,269.00 Annually (FTE) Scale 4, Point 7 - 11. (Term Time only, 15hours p/week)

Finance Administrator job summary

Key Relationships

Director of Finance
Management Accountant
Finance Assistant & Exams Officer
Trust Central & Executive Teams

Key Duties & Responsibilities

To work as part of the central finance team in supporting the trust to attain its aims and objectives, with a particular emphasis on:

• Providing financial administration within the trust including; administration of the financial and budgeting systems and undertaking regular processing in the general ledger, sales ledger, purchase ledger and payments system(s) including BACS, petty cash and credit cards
• To meet the objectives and priorities of the Director of Finance in relation to the administration of the trust and its academies
• To assist administration with procurement, collation of tender processes and reports

Main responsibilities:

• Administration of the day-to-day operations of the financial management systems which are currently Access Education (accounts receivable, accounts payable general ledger)
• Maintaining and inputting data and preparing journals so that information is up-to-date, accurate, and compliant with Horizons Education Trust and its academies' policies
• Administration of the central payments system, (BACS payments, cheques, credit card payments, and petty cash) for the trust, interfacing with online banking and Access Education
• Complete payments using petty cash for approved activities, working towards a cashless system for the trust
• Providing a high level of service to internal and external service users, liaising with budget holders, parents, and third-party providers, in relation to sales invoicing, purchase ordering, and payments; ensuring that queries are dealt with promptly and that debts are chased
• Support the Director of Finance with the administration of payroll including input of salaries, and overtime staff expenses claims for the trust and its academies. Liaising with payroll provider (EPM) where appropriate
• Provide staff with advice on the trust's financial delegations and procedures to support compliance. To review orders and payments and payments to ensure that the Financial Scheme of Delegations are adhered to and breeches are escalated to the Director of Finance before processing is actioned
• Ensure all work complies with the Academies Handbook and best-practice GDPR protocols regarding information sharing
• To act as a central point for financial queries for the trust in relation to academies and commercial companies, working to support procurement using best practice

Other duties:

• Any other duties relevant to the post to support finance and administrative services within the trust and its academies

Horizons Education Trust is committed to the safeguarding and promotion of the welfare of children and young people, and expect staff to share this commitment.

Successful candidates will require a satisfactory Enhanced Disclosure & Barring Service (DBS) check and will also be subject to a Barred List Check, to confirm that you are not barred from working with children.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Horizons Education Trust

• Type: Multi-academy trust
• See more jobs: teaching-vacancies.service.gov.uk/organisations/horizons-education-trust (opens in new tab)

Head office location

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