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Finance and Administration Officer
Lancaster University School of Mathematics, Preston, Lancashire, PR1 4BA22 days remaining to apply
Start date details
As soon as possible
Closing date
13 January 2025 at 11:59pm
Date listed
18 December 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Skilled Worker visas can be sponsored
Working pattern
- Part time: 22.2 hours per week, full year. The start and finish times, and number of days worked per week, are flexible and can be discussed further at interview. In addition there is flexibility if a candidate would prefer to work term time plus additional weeks.
Contract type
- Permanent
Actual salary
- £16,648.20 to £18,172.80 per annum.
What skills and experience we're looking for
Good record of attendance and punctuality (subject to the provisions of the EqualityAct 2010) - Essential
A ‘can do’ attitude - Essential
A willingness to be flexible and occasionally work outside of normal hours - Essential
Energy, enthusiasm and commitment - Essential
The ability to work as part of a team - Essential
The ability to work without supervision and at times with competing demands - Essential
The ability to work in a methodical manner, comfortable in prioritising workload andmeeting deadlines - Essential
Enhanced Disclosure clearance (including barred list check) * - Essential
Medical clearance* - Essential
Suitability to work with children - Essential
Provision of two references which are deemed as satisfactory to the Principal* - Essential
Committed to the safeguarding of young people and equality and diversity - Essential
The ability to meet the requirements of the Asylum and Immigration Act (to beeligible to work in the UK) - Essential
GCSE Grade A*-C, or equivalent, in Mathematics & English Language - Essential
Educated to Level 3 - Essential
An accounting qualification (e.g. AAT) or a degree - Desirable
Experience of using Finance Systems - Essential
Experience of financial administration - Essential
Experience of working autonomously and part of a team, managing own workloads and achieving deadlines - Essential
Good working knowledge of IT packages including Microsoft Office; Word, Excel,Outlook etc - Essential
Excellent customer skills with people at all levels - Essential
Experience of working within the education environment - Desirable
Have an understanding of students’ needs - Desirable
Experience of a busy office environment - Desirable
What the school offers its staff
Generous Pension schemes for both teachers and support staff
Pro rata to 22 days holiday (increasing to 25 days after 5 years’ service) plus 4 concessionary days and bank holidays for support staff
A genuine commitment to staff health and wellbeing
Staff receive 2 weeks off at Christmas in line with the college holidays for which they do not need to take annual leave.
Access to a salary sacrifice electric vehicle scheme
Access to the Cycle to Work Scheme and Techscheme
Free use of the on-site gym
Access to professional development and the opportunity to undertake professional qualifications through apprenticeships
Flu Vouchers
Staff savings scheme
Further details about the role
Job Description
Control the Accounts Payable ledger including scheduling supplier payments.
Manage Online Payments.
Manage supplier data and oversee the Purchase Order process.
Ensure compliance with Financial Regulations.
Oversee funding reconciliation process.
Perform bank reconciliations.
Reconcile monthly Credit Card statements.
Perform monthly finance ledger reconciliations.
Monthly trial balance.
Support the CFO to meet the annual audit information requirements.
Populate template reporting pack.
Work with the CFO to produce monthly reports and the trusts budget and financial forecasts.
To support the continuous improvement in finance processes.
Fulfill front-of-house responsibilities, providing a professional and welcoming presence, managingcontractor sign-ins, access cards and responding to ad-hoc requests from staff and students.
Communicate with contractors and suppliers to coordinate maintenance schedules, ensuredocumentation compliance, and manage invoices and job sheets.
Maintain and update the Facilities Management system and contractor schedules, ensuringaccurate and up-to-date records.
Assist in planning and implementing annual maintenance schedules and arranging reactive repairs.
Support procurement processes, including raising purchase orders, assisting with contract reviews,and managing the approved contractor database in line with safeguarding policies.
Work collaboratively with the wider administration team, including supporting outreach activityrotas outside of college hours.
Undertake such duties that maybe assigned commensurate with the grade and overallresponsibility level of the post.
Provide general administration support to the Maths school.
Commitment to safeguarding
The Lancaster University School of Mathematics has a commitment to safeguarding and promoting the welfare of students and expects all staff
and volunteers to share this commitment. All posts are subject to Enhanced Disclosure Clearance through the Disclosure and Barring Service.
Please note candidates’ suitability to work with children will be explored at interview and confirmed through references for the appointee.
Applying for the job
Apply for the job by following the link below.
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Lancaster University School of Mathematics
- School type
- Free School, ages 16 to 19
- Education phase
- Sixth_form_or_college
- School size
- 89 pupils enrolled
- Age range
- 16 to 19
- Ofsted report
- View Ofsted report (opens in new tab)
- Email address
- HR@lusom.ac.uk
- Phone number
- 01772 460181
A specialist sixth form college in the heart of Preston for students with a passion for Mathematics and Science
Arranging a visit to Lancaster University School of Mathematics
To arrange a visit and increase the chance of a successful application email HR@lusom.ac.uk.
School location
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