Finance Assistant - Purchase Ledger
The Vale Academy, Dunstable, Bedfordshire, LU5 4QP6 days remaining to apply
Closing date
28 February 2025 at 8am
Date listed
17 February 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time, full time
Contract type
- Permanent
Full-time equivalent salary
- £26,709.00 - £28,924.00 Annually (FTE) AS 9-14 FTE £26,709-£28,924
Finance Assistant - Purchase Ledger job summary
Finance Assistant - Purchase Ledger
Job Title: Finance Assistant – Purchase Ledger
Reports to: Senior Finance Officer
Location: Trust Central Office, The Vale Academy, Dunstable
Hours: Full time or Part time
Salary: AS 9 -14
JOB PURPOSE
You will play a key role in supporting the day-to-day management of the Trust’s purchase ledger processes, ensuring the accuracy, timeliness, and compliance of all transactions related to supplier invoices, payments, and records. The ideal candidate will possess strong communication skills, attention to detail, and a good understanding of accounting principles, particularly in the areas of accounts payable and purchase ledgers.
MAIN DUTIES AND RESPONSIBILITIES:
Invoice Processing:
Review, match, and process supplier invoices against purchase orders and delivery notes to the appropriate cost centres and account codes.
Verify the accuracy of invoice details and resolve any discrepancies with suppliers or internal teams.
Maintain an up-to-date purchase order log and ensure all purchase orders are accurately reflected in the accounting system.
Payment Processing:
Assist in the preparation and execution of weekly payment runs to suppliers.
Ensure payments are made in accordance with agreed terms and accurately reflect outstanding liabilities.
Prepare payment lists and reconcile supplier accounts to ensure no outstanding payments or overpayments occur.
Supplier Account Reconciliation:
Reconcile supplier statements to the Trust’s records on a monthly basis.
Investigate and resolve any discrepancies, ensuring that all discrepancies are addressed promptly.
Maintain and monitor the accounts payable ledger, ensuring all transactions are accurate and up-to-date.
Data Entry and Record Keeping:
Ensure all financial data is entered into the accounting system accurately and timely.
Maintain electronic and paper records of invoices, payments, and supporting documentation in an organized manner.
Assist with the preparation of financial reports and internal audits as needed.
Communication with Suppliers and Internal Teams:
Build and maintain strong relationships with suppliers, addressing inquiries related to payments, invoices, and discrepancies.
Communicate with internal departments, such as procurement and finance, to ensure timely and accurate processing of invoices and payments.
Collaborate with team members and management to improve processes and address any purchase ledger-related issues.
Work closely with team members to create and implement a trust wide procurement strategy.
Compliance and Control:
Ensure all activities are carried out in compliance with internal controls, Trust policies, and financial regulations.
Assist with VAT reporting and ensure proper documentation is maintained for tax purposes.
Assist in maintaining accurate records for audit purposes and provide necessary support to auditors as required.
General Administration:
Support the purchase ledger team in various administrative tasks.
Assist with month-end closing procedures, ensuring all relevant invoices and payments are processed.
Provide backup support to other finance functions as needed, including accounts receivable or payroll.
Note:
Please note that the above list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks the finance assistant will carry out. The post holder may be required to do other duties appropriate to the level of the role, as directed by their line manager.
The Trust reserves the right to interview and appoint a suitable candidate before the deadline date.
Safeguarding
We believe in the safeguarding and welfare of children and expect all staff to share this view’.
The Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer.
The Department for Education (DfE) has set out statutory guidance ‘Keeping Children Safe in Education’ for schools and colleges on safeguarding.
Safeguarding is defined in paragraph 4 as:
“Protecting children from maltreatment; preventing impairment of children’s health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and taking action to enable all children to have the best outcomes.”
The definition of 'children' includes everyone under the age of 18.
Commitment to safeguarding
Advantage Schools is committed to safeguarding and child protection at every stage of the recruitment process.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About The Vale Academy
- School type
- Academy, ages 2 to 11
- Education phase
- Primary
- School size
- 624 pupils enrolled
- Age range
- 2 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- The Vale Academy website (opens in new tab)
Primary School
School location
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