Finance Assistant

Westfield Academy, Watford, Hertfordshire, WD18 6NS

8 days remaining to apply

• Start date details

  Asap

• Closing date

  22 November 2024 at 11:59pm

• Date listed

  13 November 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £26,409.00 - £28,624.00 Annually (FTE)

Finance Assistant job summary

Job Description

Job Title:	Finance Assistant
Grade:	Grade: H5, Scale point range: points 9 - 14 Salary range: £26,409 - £28,624 (FTE) Pro Rata depending on hours and weeks agreed
Hours/Weeks:	37 hours / weeks, 52 weeks / year
Contract Type:	Permanent
Reports To:	Finance Manager

Job Purpose:

• To provide accurate and efficient financial and administrative support to the Finance Manager to ensure robust financial management and control.

• To contribute to the overall ethos, work and aims of the Academy.

Main Responsibilities:

Finance

• Raise sales invoices and manage credit control.

• Administration of Academy income.

• Raise and process purchase orders, match purchase invoices and pay purchase invoices by BACS.

• Process other income and expenditure in line with the Academy’s Financial Procedures.

• Assist with raising and submitting VAT returns.

• Monthly reconciliation of bank and credit card transactions.

• Inputting journals as required on the accounting system.

• Receiving and checking timesheets of agency staff, inputting on the system and reconciling back to invoices.

• Maintain and update the service and supplier contracts register.

• Update and maintain the fixed assets register.

• Coordinate facility hire activities, draft and issue hire agreements.

• Ensure the Academy is retaining all the necessary documentation and evidence for internal and external auditors.

Other

• Assist the School Business Manager and the Finance Manager with all aspects of the development and effective operation of the finance function within the School, including the operating and monitoring of school budgets.

• To complete the required Safeguarding and Mental Health training.

• Any other activity needed by the Designated Safeguarding Lead or Child Protection Officer.

• To ensure a safe working environment is maintained at all times.

• To be aware of and comply with policies and procedures, relating to child protection, safeguarding, pastoral issues, health and safety, security, confidentiality and data protection – reporting all concerns to the appropriate person.

• It should be noted that the above list of principal duties and responsibilities is not necessarily a complete statement. Alterations and further duties may be necessary and will be subject to consultation. The post hold is expected to accept any reasonable changes to his / her job description.

The duties and responsibilities listed above describe the post as it is at present. This role will be reviewed annually as part of the performance appraisal process and the post holder is expected to accept any reasonable alterations that may from time to time be necessary.

Westfield Academy is committed to safeguarding and promoting the welfare of Children and Young people. To meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.

Person Specification

Attributes	Essential (or expected to train / qualify to that standard)	Desirable
Qualifications & Experience	GCSE/CSE (Minimum of English and Maths Grade 4 / C or above) Double entry bookkeeping and basic accounts knowledge	Experience working in a school setting. Proven on the job experience
Knowledge, skills & abilities	Appropriate experience in administration Strong ICT skills Understanding of purchase order procedures, arranging, and processing payments and keeping accurate records Excellent verbal and written communication skills Flexible working and ability to multi-task Uses own initiative Keen to develop the role	Proven track record of working within a team Experience within a finance department
Personal qualities	Willingness to learn new skills and acquire new areas of knowledge Ability to plan, organise and prioritise effectively to meet deadlines Efficient, organised and meticulous Strong people skills, fair minded and able to communicate well to a variety of audiences

Commitment to safeguarding

Westfield Academy and it's Trust Board fully recognise that they have a duty of care to ensure arrangements are in place for safeguarding and promoting the wellbeing of children. We recognise that all members of the school community, including volunteers and Trustees, will at all times play a full and active part in protecting our students from harm.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

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About Westfield Academy

• School type: Academy, ages 11 to 18
• Education phase: Secondary
• School size: 1341 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Westfield Academy website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/westfield-academy (opens in new tab)

It is with great pleasure that I welcome you to Westfield Academy. We are an over-subscribed, high-performing, non-selective Academy. We have been a consistently "Good" OFSTED school since 2012, with our most recent inspection being December 2019. During my time as Headteacher, our students have consistently achieved some of the best exam results in South West Herts.

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