Head of Year Administrator
The Westwood Academy, Coventry, West Midlands, CV4 8DYThis job expired on 17 March 2025 – see similar jobs
Start date details
As soon as possible
Closing date
17 March 2025 at 9am
Date listed
27 February 2025
Job details
Job role
- Other support roles
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 8 am - 4pm Monday to Friday term time plus 1 week
Contract type
- Permanent
Full-time equivalent salary
- Between £30,060 and £32,115 pro rata
What skills and experience we're looking for
This presents an excellent opportunity for an individual possessing strong communication skills who is looking to build a career within the education sector, working directly with pupils and staff. We seek an individual with a passion for education, ambition, and the capacity to collaborate effectively within a strong team comprising teaching and support staff. The ideal candidate should also demonstrate an ability to engage with young people in a creative and supportive manner. Our Trust offers an exceptional environment conducive to the flourishing of both our staff and students.
The Westwood Academy operates under the umbrella of the Kenilworth Multi-Academy Trust, a progressive and ambitious trust. We provide a stimulating learning atmosphere coupled with an exemplary shared Continuous Professional Development (CPD) program. We take pride in our academic achievements and the pastoral care we offer, fostering a sense of community within our modest yet expanding school.
The Role:
To further support the pastoral care of our students and work under the direction of our Senior Leaders and Heads of Year to provide support to our students. The role will be based at the Westwood Academy.
The successful candidate would ideally have some experience of working in a secondary school or working in youth services, however a commitment to learn and a willingness to engage positively with young people.
In addition to supporting the students within the school, the role will also support the promotion of high levels of attendance and punctuality of students in-line with key areas of safeguarding, well-being, and attendance. The candidate will provide support to pupils and liaise with key staff across the school including Heads of Years, and senior Leaders, as they manage our students and their pastoral concerns.
The Head of Year administrator will work within the pastoral team to help manage case-loads of students and organise the liaison between the school, students, parents/carers, outside agencies and other professionals as necessary. Our on-going aim and commitment is to support students to achieve their full potential.
Key areas of the role will include:
To Undertake a wide range of pastoral and administrative duties as directed by the Head of Year team; to include sending out agendas for meetings, the taking of action minutes, filing, word processing of documents and distribution of documents. Photocopying of resources, updating where necessary and distribution of resources.
Communications and telephone work — answering and dealing with
enquiries, ma king telephone calls on behalf of Head of Years, mentors and other
senior staff as required. Liaison with parents and third—party agencies as
required.
Updating of, for example, behaviour timelines.
Use of the Bromcom database or any other MIS software application in use
by the school, e.g. CPOMS, School Cloud etc. Training will be provided.
To provide the appropriate level of support to the Head of Year team in following up attendance issues.
To liaise with the Attendance Officer and teachers in ensuring that work is
set and sent home following the exclusion of pupils. To arrange collection
and marking of the same.
To ensure that all attendance paperwork is completed in a timely and
efficient manner: to include word processing, distribution and tracking of
attendance letters and letters relating to pupil lateness. Adding attendance
information to the schools MlS system.
To devise and implement administrative processes that enable an effective
communication system between school staff relating to pupils sent home
and subsequent meetings arranged with parents.
To ensure that Head of Year are provided with all the necessary paperwork when
meetings have been arranged.
To provide a follow up service in rearranging meetings.
To ensure that appropriate statistical data Bromcom, attendance, reports etc] is
accurate in support of the Head of Year team and others in the decision-making
process.
To be involved in the inputting and extrapolation of data as required.
To represent the school/Head of Year team as necessary at meetings both on and off site.
To liaise with outside agencies as directed or required including assisting in
the preparation of reports of various kinds.
To support the work of the pupil mentors and the Head of Year team.
To encourage positive attitudes and behaviour in and around the school.
To monitor punctuality to lessons as required.
To accompany individual pupils to college/Work Related Learning interviews;
only when appropriate.
Updating of Head of Year display boards.
To be a designated First Alder; training will be provided.
Attendance at occasional evening events as required.
Supervising small groups of students during community related activities offsite or visiting agencies on site.
What the school offers its staff
Benefits:
- Excellent CPD opportunities
- A supportive team of colleagues across the school
- A dedicated and forward-looking management team, with highly skilled staff upholding high expectations and aspirations for our students.
- Shared on-line resources to support the development of student learning.
- Classrooms are fully equipped with large interactive TV screens and all the latest technologies at both the schools across the Trust.
- A wide enrichment programme in which you can participate.
- Full benefits of gym membership.
- Employee well-being benefits via our Employee Assist healthcare programme (Benenden) physiotherapy, 24/7 GP and mental health support, retail and gym discounts, free flu vaccination, a laptop, free on-site parking.
- Flexible working hours to accommodate a healthy work-life balance.
Further details and application forms are available via the school website at:
Vacancies - Kenilworth Multi Academy Trust
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Additional documents
If you need these documents in an accessible format, please contact the school.
About The Westwood Academy
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 915 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- The Westwood Academy website
- Email address
- admin@twa.kmat.org.uk
- Phone number
- 02476467779
The Westwood Academy is a school in the Kenilworth Multi Academy Trust
School location
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