HR Administrator
Godalming College, Godalming, Surrey, GU7 1RS6 days remaining to apply
Job start date
27 August 2024
Closing date
24 June 2024 at 9am
Date listed
12 June 2024
Job details
Job role
- Administration, HR, data and finance
- Other support roles
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time, part time, term time: Term Time + 2 weeks (41 weeks a year.) Part to Full Time (min 4 days a week which must include Monday to Wednesday.) Monday to Friday 8.45am – 4.30pm. (There could be some flexibility in hours for the right candidate.)
Contract type
- Permanent
Pay scale
- £23,871 - £26,099 per annum (based on 36.42 hours per week, 41 weeks per year)
What skills and experience we're looking for
The successful candidate will have the following essential qualifications, experiences, skills and values.
Qualifications
- A good general standard of education including minimum of English and Maths at grade C/4 at GCSE/O Level
- Capacity to use initiative and to cope with the unexpected
- Well organised and self-motivated
- Flexible and adaptable
- Be proactive and self-starting and able to manage their own time efficiently.
- Friendly, approachable, compassionate in nature
- Empathy and willingness to help solve problems.
- Understanding of Safeguarding and a commitment to create a safe environment
- Initiative and continuous desire to improve.
- Willingness to engage in relevant training.
Essential Experience and Skills
- Excellent interpersonal and communication skills
- Good written and verbal communication skills
- High attention to detail
- Effective time management skills to juggle competing demands in a busy work environment.
- An affinity with 16-19-year-olds
Essential Personal Qualities
Desirable
- Experience of working in an education setting.
- Experience of Payroll and Pension Administration
What the school offers its staff
Health and Wellbeing Benefits
- Access to the College gym staffed by a Personal Trainer
- Free Flu jabs, access to NHS health checks on site and support from a Health and Wellbeing Co-ordinator
- Employee Assistance Programme available 24/7 for in the moment support and counselling as well as signposting services
- In house canteen providing inexpensive and delicious hot and cold food, including a Starbucks and Costa franchise
- Weekly and termly social activities, including football, choir, outings and summer and Christmas events
- Cross College mentors for new staff
- Strong investment in training and development with a dedicated Staff development and wellbeing Lead who support induction, identifies and addresses staff training needs
Financial Benefits
- Enrolment in well funded schemes with generous Employer contributions
- Cycle to work scheme
- Free car parking and access to onsite EV chargers
- Financial wellbeing scheme with access to advisory services
- Discounted gift vouchers
- Discounts at many high street retailers via a Byond card
Further details about the role
JOB DESCRIPTION
Job Title: HR Administrator
Line Manager: HR Manager
Summary of Job
To work closely with the HR Manager and HR Officer to assist in providing an efficient HR Service to the College giving effective support, advice and guidance. To be responsible for a range of administrative tasks which ensure a professional and responsive HR service which meets the College’s needs and supports the College in providing an excellent teaching and learning experience.
To support the HR Manager and HR Officer in the accurate and timely processing of payroll, pensions and benefits.
Responsibilities
- Be the first point of contact with any queries or requests, in person or email (via the HR department inbox), answering questions arising from HR / College policies and procedures.
- Support Recruitment processes, including;
o assisting with job descriptions and ensuring these are up to date
o compiling applicant information packs
o posting job adverts as agreed for each role
o logging applications and responding to any enquiries from applicants
o scheduling interviews and liaising with applicants
o preparing shortlisting and interview packs
o conducting online checks
- Administer pre-employment checks including references, DBS, right to work in the UK, medical checks and teacher registrations in line with College policy, recording appropriate details on the Staff Database and the Single Central Record.
- Prepare offers and contracts of employment and create new starter files.
- Support and co-ordinate the onboarding process for new starters including;
o Arranging IT access
o Assisting with induction arrangements including setting up Educare access and monitoring completion of mandatory modules
o Monitoring probationary reviews to ensure that these are completed in a timely manner and recorded appropriately
- Monitor the completion of annual professional reviews.
- Ensure staff absence is recorded and handled in the appropriate manner including;
o Compiling and distributing the daily absence report and preparing Return to Work Meeting forms as necessary
o Escalating any absence concerns, or trigger points to the HR Manager or Officer
o Monitoring Discretionary Leave, issuing and chasing the return of completed forms
- Maintain the HR database to ensure that employee information is up to date including;
o Creating new starter records
o Updating staff details including contractual changes
o Closing off records for leavers
- Maintain the integrity and security of staff records (both paper-based and electronic) in accordance with College guidelines and data protection legislation and manage leavers’ paper-based file, and recruitment records, in line with the agreed retention strategy.
- Facilitate access to employee files and data for the Assistant Principal, Finance and Resources & auditors as required.
- Assist with payroll processing including;
o Collating and inputting additional hours forms
o Collating and inputting absence records
o Processing starters, leavers, and changes including HMRC forms and bank details.
o Collating and administering pension forms, such as opt out /ins and changes to pension deductions
o Monitoring the Child Care Vouchers scheme and updating payroll with any changes
o Monitoring the Cycle to Work scheme and updating payroll with any changes
- Assist with pensions administration including;
o Checking the Teachers Pension portal for actions
o Printing Teachers Pension member prints when required
o Collating the data required for the LGPS monthly leaver data file submission
- Support with the production of reports such as absence, exit interviews and leavers and the provision of information for Trustees and external bodies such as the DfE and SFCA as required.
- Maintain reference information such as terms and conditions of employment for Teachers and Support Staff Groups negotiated through the SFCA, model policies and employment briefings etc.
- Keep up to date with developments in employment law and HR best practice and be willing to undertake regular training and development relating to the role.
- Demonstrate an awareness and commitment to safeguarding, equality diversity and inclusion, health and safety and data protection, in line with College Policies.
- Carry out other tasks as reasonably requested by the HR Manager, HR Officer and Principal from time to time.
This job description may be varied according to the needs of the College from time to time.
Reviewed May 24
Review by HR Manager
Commitment to safeguarding
Godalming College is committed to equality of opportunity and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects staff and volunteers to share this commitment. Candidates must complete a College application form, may be subject to online searches and are required to complete a self-declaration of their criminal record/information that would make them unsuitable to work with children. It's a requirement for all successful candidates to apply for an enhanced DBS in addition to referencing & qualification checks. The College’s Safer Recruitment, Data Protection and Safeguarding and Child Protection policies are on our website.
Applying for the job
Apply for the job by following the link below
About Godalming College
- School type
- Academy, ages 16 to 19
- Education phase
- View all Sixth form and collegejobs
- School size
- 0 pupils enrolled
- Age range
- 16 to 19
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Godalming College website (opens in new tab)
- Email address
- hr@godalming.ac.uk
- Phone number
- 01483 411293
Godalming College is one of the best performing 16-19 colleges in the country and a great place to work and study. We are very proud of the achievements of all our students and have a strong track record of consistently high results. Value added scores are excellent and the College was rated Outstanding by Ofsted in our inspection in December 2019.
The College currently employs around 220 teaching and support staff on both a full and part time basis.
The success of Godalming College is also about community with students from all walks of life enjoying a whole range of opportunities in a welcoming and friendly environment. Students enjoy a stimulating, lively and challenging learning and social experience; they are treated as adults by specialist and dedicated teaching and support staff in facilities that have seen major investment over many years.
The campus comprises of nine newer large buildings and our older main building, which was the original grammar school, built in the 1930’s. Since the 2000s there has been a phased refurbishment and expansion of the College which included a new English and Modern Foreign Languages block, Media suite, netball and tennis courts and an 11 acre site for Rugby and Football pitches. We would invite you to take the virtual tour on our website to see for yourself the facilities of which we are so proud.
The College is within walking distance of Godalming town centre and the railway station, is easily accessible from the A3 and provides free car parking with EV charging stations for staff.
School location
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