HR Administrator

Sutton Coldfield Grammar School for Girls, Sutton Coldfield, West Midlands, B73 5PT

2 days remaining to apply

• Start date details

  May 2025

• Closing date

  3 April 2025 at 9am

• Date listed

  24 March 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: 30 hours per week, term time only 7.45 am - 1.45 pm, Monday to Friday,
• Contract type: Permanent
• Full-time equivalent salary: £29,093 - £32,654 (Pay Award pending)
• Actual salary: £20,999 - £24,115 (depending on skills and experience)

What skills and experience we're looking for

• Experience:

• Previous experience of working in an HR environment and operating HR systems.

• Proven track record of prioritising administrative workload and managing conflicting deadlines.

• Experience of working in the education sector desirable.

• Qualifications and Knowledge:

• Applicants should have a good standard of general education, ideally qualified to at least A level standard (or equivalent), with GCSEs in Maths and English.

• HR Qualification (CIPD level 5 or equivalent) desirable but not essential.

• Understanding of data protection and confidentiality.

• Skills and Abilities

• Substantial experience of using Microsoft Office, including Outlook and Excel; keen to develop these skills further.

• Excellent IT skills, including the use of Management Information Systems.

• Ability to work calmly under pressure, prioritise effectively and meet deadlines.
• Highly organised with strong attention to detail.
• Excellent interpersonal and written communication skills.
• Positive and driven with a flexible, can-do attitude.
• Ability to work both independently and as part of a team, building effective working relationships with others.
• Ability to proactively adapt, improve and introduce new administrative systems and processes to achieve greater efficiency.

• Personal Qualities

• Committed to the ethos and values of Sutton Girls and achieving the best outcomes for all students.

• Personal commitment to continuous self-development.

• Commitment to safeguarding and equality.

• Commitment to always maintaining confidentiality.

• Committed to acting with integrity, honesty and fairness.

What the school offers its staff

As a member of support staff you can expect:

• The initial support of a Buddy
• Full access to the induction programme
• The support of your line manager
• Guidance for career development through appraisal and professional development
• The opportunity to join the West Midlands Pension Scheme
• The opportunity to join the BHSF Healthcare Plan and/or sign up to our Cycle to Work Scheme.

Further details about the role

Job Purpose:

• To be responsible for the administration of the day-to-day HR processes and support the provision of an efficient and professional HR service to the school community.
• To assist the Finance & Operations Director with the school’s payroll function.
• To provide administrative support to the Senior Leadership Team, dealing with confidential and sensitive issues in a professional and efficient manner.
• To be the point of contact for staff absence, organising cover for absent teaching staff.

Key Responsibilities:

Administration and Record Maintenance

• Provide a comprehensive and confidential administrative support service to the Senior leadership Team, including minuting hearings and meetings, developing staff surveys, formatting policies.
• Co-ordinate the administrative processes involved in staff appraisal and act as the first point of contact for the staff development system used (CPD Genie), setting up new staff and resolving any issues.
• Issue employment contracts and prepare written notification of contractual changes, updating the school’s management system and payroll provider’s portal.
• Provide administrative support in response to variations to an employee’s current contract, updating the payroll portal and school management system (SIMS) and providing written confirmation.
• Maintain and update online staff personnel files in line with legislation and best practice guidelines.
• Support the maintenance of the Single Central Register in compliance with current safer recruitment legislation and the DfE Keeping Children Safe in Education documentation.
• Work with the Timetable Coordinator and Deputy Headteacher – Curriculum and Assessment to ensure the database reflecting teaching hours and commitments is accurately maintained.
• Assist with the recruitment process, obtaining references, undertaking and documenting pre-employment checks as required.
• Maintain the employee training log, ensuring mandatory training is completed, including Safeguarding and PREVENT.
• Maintain the School Policy log, liaising with relevant members of the Senior Leadership Team to ensure statutory policies are kept up to date on the school’s website and staff shared area.
• Assist the Data Manager in resolving queries highlighted through the School Workforce Census.
• Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality.
• Liaise with the Governance Professional to ensure details of the members and trustees of the Governing Board are kept up to date on the school website, Companies House and Get Information about Schools

Absence

• Be the point of contact for staff absences.
• Update school management system (SIMS) and payroll portal with details of absences.
• Organise cover for absent teaching staff and assign cover supervisors, internal and supply teachers to classes as required.
• Source temporary agency staff when required, ensuring the relevant checks are made in line with legislation and best practice; liaise with the appointed staff to ensure they have the required resources, and complete timesheets for submission.
• Complete and share daily absence returns with the Headteacher and Deputy Headteachers.
• Arrange and complete return to work meetings.
• Review absence reports and highlight any staff to the HR Manager who have hit absence triggers.

Payroll

• Keep an accurate record of additional hours and any other payroll variances and enter all changes on the payroll provider’s portal in a timely manner to meet payroll deadlines.
• Support the Finance and Operations Director with maintaining the pay forecast, providing information on staff contractual changes.
• Complete initial monthly payroll checks ready for final checks by the Finance and Operations Director and Headteacher.
• Liaise with the payroll provider to resolve any payroll issues.
• Provide support with addressing pension queries, liaising with Teachers’ Pensions and the West Midlands Pension Scheme to submit the necessary forms and documentation.

Commitment to safeguarding

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Applying for the job

Please download the application form using the link below, and once completed send to recruitment@suttcold.bham.sch.uk

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Additional documents

If you need these documents in an accessible format, please contact the school.

HR Administrator.pdf - 712 KB (opens in new tab)

About Sutton Coldfield Grammar School for Girls

• School type: Academy, ages 11 to 18
• Education phase: Secondary
• School size: 1204 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: Sutton Coldfield Grammar School for Girls website
• Email address: recruitment@suttcold.bham.sch.uk
• Phone number: 01213541479
• See more jobs: teaching-vacancies.service.gov.uk/organisations/sutton-coldfield-grammar-school-for-girls

At Sutton Girls, our focus is on providing high quality teaching and learning, personal development and wellbeing within a supportive, aspirational environment. Students are highly motivated, have a thirst for knowledge and a desire to learn. Whilst we have a long history of excellent GCSE and A-level results, we provide students with so much more than mastery of examination syllabuses. Students are encouraged to embrace challenges, apply their knowledge, and build their resilience and independence.

Arranging a visit to Sutton Coldfield Grammar School for Girls

To arrange a visit and increase the chance of a successful application email recruitment@suttcold.bham.sch.uk.

School location

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