HR and Office Administration Assistant
David Nieper Academy, Alfreton, Derbyshire, DE55 7JA9 days remaining to apply
Start date details
July or September 2024
Closing date
9 July 2024 at 9am
Date listed
24 May 2024
Job details
Job role
- Teaching assistant
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £22,810.00 Annually (FTE) Actual salary £20,122 (pay award pending)
HR and Office Administration Assistant job summary
David Nieper Academy is an academy in the town of Alfreton, Derbyshire. A brand-new school building was opened in early 2017. A key aspect of our vision is our focus on applied learning within all subject areas and across year groups. We have seen an increase in student numbers within each year group and are currently over subscribed for Year 7; we are looking to build on this year on year. This is an immensely exciting time to be joining the academy and being a key driver in enhancing the academic and social achievement of our students.
The Governing Body is seeking to appoint a HR and Office Administration Assistant with specific responsibilities in supporting the HR work of the academy and Trust and supporting with general office admin and reception duties.
The successful candidate must be able to function well as part of a team and to work under their own initiative, have excellent written and communication skills, interpersonal and IT skills along with a ‘can-do’ attitude. You will need to be highly organised and have the ability to work under pressure and to deadlines, showing initiative and acting proactively when required.
The Governing Body is committed to the safeguarding of children and young people, so all staff appointments are subject to employment checks and a satisfactory enhanced DBS check.
Candidates should indicate an acceptance of, and a commitment to, the Academy’s policies in relation to equality and safeguarding and promoting the welfare of children.
It is an offence to apply for this role if an applicant is barred from engaging in regulated activity relevant to children.
Please follow the below link to view the David Nieper Education Trust Safeguarding/Child Protection Policy https://davidnieper.academy/about-us/academy-policies/
Main Duties and Responsibilities
Undertaking administrative duties within the Administration Team of the academy, working as part of the HR and admin team. To include:
The administration of HR paperwork, routines and recruitment working with the HR Manager
To support staff with general HR queries
To support the HR Manager
General office admin in this busy academy office
Supporting parents, visitors, and staff
Reception duties
Duties and Responsibilities – working with the HR Manager
Be the first point of contact for staff on general HR matters, providing advice and guidance as appropriate
To process HR admin including requests for staff absence liaising with the relevant staff
Process transactional HR correspondence e.g. new starters, variations and leavers
Payroll administration and data entry
Undertake the admin as part of the recruitment and interview processes
Undertake the admin and meet all statutory obligations in the recruitment and appointment processes; including meeting all “Single Central Record” and safeguarding requirements— e.g. DBS and disqualification checks, employment references etc.
Maintain HR and personnel records, ensuring confidentiality at all times
Provide administration support
Produce letters, reports and collate information
Undertaking administration tasks:
General administration work in a busy school office including reception cover
To operate office equipment eg. computers, photocopiers
Contribute to the team working of the office by supporting colleagues across the academy
Contribute to the overall ethos/work/aims of the academy
Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and GDPR, reporting all concerns to an appropriate person
Other duties following agreement with the Headteacher:
Other duties as may be reasonably required in agreement with the Headteacher and Head of Finance & Operations
The post holder must:
Maintain confidentiality and observe data protection and associated guidelines where appropriate;
To maintain an awareness of Safeguarding Children initiatives;
Understand and comply with all other relevant academy policies;
Take an active part in appraising their own work against agreed priorities and targets in accordance with the academy’s professional development and supervision arrangements;
Undertake any necessary training associated with the duties of the post;
All duties and responsibilities must be carried out with due regard to David Nieper Academy’s Health and Safety Policy.
Post holders will be accountable for carrying out all duties and responsibilities with due regard to David Nieper Academy’s Equal Opportunities Policy.
Duties which include processing of any personal data must be undertaken within the General Data Protection Regulations (GDPR) Guidelines (Data Protection Act 2018)
Benefits
Ongoing training, support and mentoring will be provided
Free access to Health Assured Employee Assistance Programme
Free onsite Parking
Generous discount at the David Nieper Ltd factory shop
Person Specification for HR and Office Administration Assistant
| Job Criteria: | Essential | Desirable |
| Qualifications | Minimum of 5 GSCEs or equivalent to include English & Maths at Grade 5/C or above (or equivalent) Willing to undertake further professional development | Level 3 Qualifications Qualifications relating to HR and/or administration |
| Skills | Excellent interpersonal communication skills Ability to ensure quality and accuracy, and work to a high standard Competent User of Microsoft Office | Awareness of school organisation, policies, and procedures Knowledge of SIMS |
| Knowledge | Previous experience of HR and/or administration | Knowledge and understanding of HR policies and procedures |
| Experience | Experience of working within a HR and/or Admin environment | Experience of working within a school HR and/or Admin environment |
| Work related circumstances | Flexible and prepared to work outside academy hours in response to the needs of the academy and its users | |
| Personal qualities | Ability to work accurately and under pressure Ability to adapt to changing work loads Self-motivated and ability to motivate others Collaborative and works well in a team Proactive |
Method of Application
1. Curriculum Vitae will not be accepted. Please apply via our recruitment site, My New Term following this link; https://mynewterm.com/jobs/142405/EDV-2024-DNA-14433
The statement in your application should focus on:
- Candidate’s previous experience which will help in successfully undertaking the role of HR and Office Administration Assistant.
- Personal skills to benefit David Nieper Academy.
3. For any queries, please email mbarnes@christopherniepereducation.org
The academy operates a NO SMOKING policy on site.
Interviews - Candidates invited to attend interview will:
(a) Have a tour of the academy and meet key members of staff
(b) Complete in-tray exercise/related tasks
(c) Have a formal individual interview with the selection panel.
If you have not heard from us within 2 weeks of the closing date, please assume that unfortunately, on this occasion, your application has not been successful.
Commitment to safeguarding
The Governing Body is committed to the safeguarding of children and young people, so all staff appointments are subject to employment checks and a satisfactory enhanced DBS check.
Candidates should indicate an acceptance of, and a commitment to, the Academy’s policies in relation to equality and safeguarding and promoting the welfare of children.
It is an offence to apply for this role if an applicant is barred from engaging in regulated activity relevant to children.
Please follow the below link to view the Christopher Nieper Education Trust Safeguarding/Child Protection Policy https://davidnieper.academy/about-us/academy-policies/
Applying for the job
Using the application form
This school accepts applications through their own website, where you may also find more information about this job.
About David Nieper Academy
- School type
- Academy, ages 11 to 18
- Education phase
- View all Secondaryjobs
- School size
- 765 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- David Nieper Academy website (opens in new tab)
Our Academy is sponsored by the Christopher Nieper Education Trust (previously David Nieper Education Trust), together with local employer partners, who are highly committed in supporting the development and achievements of our students. With a clearly defined approach to teaching, applied learning and brand-new purpose-built facilities, which opened in February 2017, we believe that this is a truly exciting time to join the academy. We are a growing academy now of 780 students 11-18 and will soon be at our full capacity of 850 students 11-18. This role is a new post due to our growing pupil numbers. Our September 2022 Ofsted Inspection graded the academy as ‘Good in all areas’, a fantastic improvement from the ‘inadequate’ Ofsted rating when we took over the academy - and we endeavour to build on this as we grow and develop further. We are currently the only academy within the Trust however the Trust is likely to grow in the very near future with a number of other schools actively looking to join.
School location
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