HR Trainee / Apprentice

Westfield Academy, Watford, Hertfordshire, WD18 6NS

26 days remaining to apply

• Start date details

  ASAP

• Closing date

  27 September 2024 at 11:59pm

• Date listed

  23 August 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £22,366.00 - £23,500.00 Annually (FTE) H1-H2: 2-5 FTE Pre Pay Award

HR Trainee / Apprentice job summary

Working at Westfield Academy

Our vision and values

Our Academy values of Believe | Strive | Achieve are driven through all student and staff conversations and in every lesson. Working independently and collaboratively, staff work tirelessly to ensure all students are offered the same varied and abundant experiences, irrespective of their background. As a member of staff, you will be equally supported by our collaborative culture, providing you with the platform necessary to succeed in your chosen field.

Staff wellbeing

• Workplace culture and the happiness of our staff is paramount. In our commitment to our wellbeing strategy, we offer a range of benefits and support to our staff. Some of the key benefits are:

• a whole school wellbeing strategy for staff and students alike;

• gym and functional fitness suite for staff and students;

• average of 7-8 INSET days throughout the year with flexibility to add additional days if required;

• workload challenges are understood – publicised deadlines and annual calendar consultations;

• marking policies are adapted on department basis and actively encourage collaborative planning;

• after school activities, arranged by staff internally, such as Badminton, Yoga, Football and Tennis;

• two canteens, both of which can be used by staff, serving hot and cold food;

• annual Christmas party, funded in part by our Trustees, and an end-of-year summer BBQ; cycle to work scheme, with ample space for bike storage;

• annual flu vaccinations for all Academy staff, where needed.

Tolpits Lane, Watford, Hertfordshire, WD18 6NS

Tel: 01923 231560

Website: www.westfield.herts.sch.uk

The post

We are looking for a motivated and flexible individual who thrives in a fast-paced environment. You will play a key role in the sourcing of new candidates whilst supporting in the expanding HR department with a range of people responsibilities including the onboarding, induction and management of the workforce. We believe that fostering and investing in our people is key, that's why as a HR Assistant you will be given the opportunity to develop; whether that's through new skills, additional responsibilities or career progression. We are committed to helping you achieve your career goals. Your dedication and hard work will be recognized and rewarded at Westfield Academy.

As part of your benefits package, the post comes with the opportunity to progress through the CIPD qualifications with Westfield providing not only time but financial support.

Job Description

Job Title:	HR Trainee / Apprentice
Grade:	H1-H2: 2-5 FTE Pre Pay Award: £22,366-£23,500
Hours/Weeks:	Minimum of 25 hours a week - Minimum 39 weeks / year
Contract Type:	Permanent, subject to 6 month probationary period
Reports To:	TBC

Job Purpose:

• To support the Academy with the administration of HR.

• To contribute to the overall ethos, work and aims of the Academy.

Main Responsibilities:

Human Resources

• Assist the School Business Manager with all aspects of the development and effective operation of the HR function within the School

• Support the human resources operations and procedures by, scheduling appointments and supporting orientation for new employees

• Assist with day to day operations of the HR functions and duties including scheduling and conducting exit interviews, absence trigger meetings, return to work interviews, carrying out risk assessments as necessary

• Compile, set up, maintain and update employee records and personnel files

• Process documentation and prepare reports relating to personnel activities e.g. staffing, recruitment, training, performance evaluations, capability

• Attend and take minutes at meeting including recruitment and personnel meetings, exit interview and return to work interviews

• Assist successful candidates with the on boarding process, including preparing documents and coordinating orientation agendas and welcoming new staff

• Contribute to the Westfield Newsletter with latest HR updates

Payroll

• Provide data for payroll preparation e.g. Absences, salary, annual leave

• Collate and check timesheets for monthly payroll runs and input on Finance platform

• Update personnel file for payroll updates

• Support the HR and Payroll Officer to review agency rates and fees

• Check agency timesheets and provide relevant information to Finance

Recruitment and Staff Absence Management

• Working with SLT to identify long term recruitment needs and vacancies within the Academy

• Perform recruitment duties such as scheduling interviews, updating the calendar accordingly, answering phone calls, and monitoring emails

• Prepare and post job advertisements online

• Screen candidates by performing background checks and verifying their qualifications and experience

• Following up with candidates during the recruitment process, like shortlisting call backs or rejection emails

• Assisting with the interview process including greeting interviewees onsite

• Resolving issues such as interview cancellations swiftly

• Working with SLT to identify and arrange short term absence cover needs of the Academy

• Update systems for latest absence data

• Update SIMS with planned absence information ready for Senior leaders

• Support the HR and Payroll Officer to manage the planned absence process

• Support the HR and Payroll Officer to manage the return to work process

• Publish fortnightly cover allocations for all staff

Other Duties

• Participate in training and development activities/programmes and attend meetings as required, sharing experiences and skills with others.

• Undertake other such duties at the discretion of the School Business Manager as may reasonably be required due to the changing needs of the Academy.

• Comply with, and assist with the development of, policies and procedures, and report all concerns to an appropriate person, in respect of: child protection, health, safety, and security, confidentiality, and data protection.

The duties and responsibilities listed above describe the post as it is at present. This role will be reviewed annually as part of the performance appraisal process and the post holder is expected to accept any reasonable alterations that may from time to time be necessary.

Westfield Academy is committed to safeguarding and promoting the welfare of Children and Young people. To meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.

Person Specification

Attributes	Essential	Desirable (or expected to train/qualify to that standard)
Qualifications & Training	Minimum of “pass” at GCSE Maths and English. (A*-C or 4+)	CIPD Level 3 Google Educator Level 1
Requirement and skills	Strong communications skills Excellent organisational skills Strong IT skills Ability to work independently as well as part of a team. Ability to thrive in a fast-paced environment. Excellent verbal and written communication skills Flexible working and ability to multitask Uses own initiative Keen to develop the role Willingness to learn new skills and acquire new areas of knowledge Ability to plan, organise and prioritise effectively to meet deadlines Efficient, organised and meticulous Strong people skills, fair minded and able to communicate well to a variety of audiences	Experience in working in a school Knowledge of SIMS, Inventry system, Google Docs, Google Sheets, Word, Excel Familiarity with standard hiring practices, such as scheduling interviews and on boarding processes. Proven track record of working within a team Up to date with world news and employment law updates
Personal Qualities	Works well under pressure and deadlines Able to interact effectively with key stakeholders Polite and courteous Confidentiality, probity & integrity Excellent time management Proactive

Commitment to safeguarding

Westfield Academy and it's Trust Board fully recognise that they have a duty of care to ensure arrangements are in place for safeguarding and promoting the wellbeing of children. We recognise that all members of the school community, including volunteers and Trustees, will at all times play a full and active part in protecting our students from harm.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Westfield Academy

• School type: Academy, ages 11 to 18
• Education phase: Secondary
• School size: 1341 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Westfield Academy website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/westfield-academy (opens in new tab)

It is with great pleasure that I welcome you to Westfield Academy. We are an over-subscribed, high-performing, non-selective Academy. We have been a consistently "Good" OFSTED school since 2012, with our most recent inspection being December 2019. During my time as Headteacher, our students have consistently achieved some of the best exam results in South West Herts.

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