Hub Advisory Board (HAB) Administrator

Westcountry Schools Trust, Ivybridge, PL21 0JA

24 days remaining to apply

• Start date details

  February 2025

• Closing date

  20 January 2025 at 9am

• Date listed

  23 December 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full-time equivalent salary: £24,790.00 - £25,584.00 Annually (FTE) 100 hours minimum (x1 HAB) up to 400 hours maximum (x4 HABs)

Hub Advisory Board (HAB) Administrator job summary

Are looking for a flexible hybrid role? Are you passionate about education and governance? Do you have a knack for administration and a commitment to excellence? Westcountry Schools Trust is looking to add to our team of HAB Administrators to support our Hub Advisory Boards.

About this role:

As a HAB Administrator, you will play a crucial role in ensuring the smooth operation of the Hub Advisory Board. Your responsibilities will include:

• Administrative Excellence: Implement and maintain efficient administrative processes, ensuring compliance with regulations and audit procedures.
• Meeting Coordination: Set up and manage meetings, prepare and distribute high-standard documentation, and provide accurate minutes.
• Data Management: Managing effective communication with stakeholders, ensuring data protection principles are followed.
• Support and Collaboration: Work closely with HAB members, Trustees, and the Executive Leadership Team to support governance processes and formal panels and hearings.

Trust governance operates through five Hub Advisory Boards (HABs) with a notional 100 per hours per year to support the administration of each HAB. We are currently seeking up to 400 additional hours to support up to four of the HABs and applications are welcomed from those who wish to support one HAB (at 100 hours) or multiple HABs. Details of our HAB structures can be viewed here Westcountry Schools Trust - Governance

Hours will be worked flexibly on a hybrid basis (remotely and in schools) across the year in support of the HABs as determined by their meeting schedule. Each academic year will typically involve 6 scheduled meetings per HAB (x3 in person and x3 via Teams) with the potential for other adhoc meetings in response to local need. Travelling expenses from home will be payable.

WeST is a tight-knit family of schools based around natural geographical proximity in the south west. Initially formed as a small multi-academy trust of only two schools in 2011, the Trust as we know it today was launched in 2017 and now comprises 31 schools, of which 8 are secondary and 23 primary.

We are ambitious, hold high expectations for the children in our care and strive consistently to perform in the top 20% nationally.

WeST holds a firm belief in giving each child every opportunity to learn and succeed in all that they do. Whilst we are a family of schools who share common values and beliefs, all our schools are unique and hold their own identity. We believe that by working collectively, sharing what works well and jointly developing best practice, we are stronger together and can provide the very best education for our children in our geographical area.

About You: We’re looking for a professional whose values align with ours:

• Compassion: You recognise the needs of others and are committed to improving outcomes.
• Aspiration: You strive for excellence, resilience, and continuous improvement.
• Integrity: You act with moral and ethical clarity, fostering a trustworthy environment.
• Collaboration: You bring people together to achieve shared goals with respect and inclusivity.

Qualifications and Skills:

• Business administration qualification at Level 3 or relevant demonstrable experience (Essential)
• Significant experience in an administration or Clerk role (Essential)
• Excellent written and oral communication skills (Essential)
• Knowledge of GDPR and data protection (Desirable)
• Experience with Microsoft Office and other relevant software (Essential)

Why Join Us? At WeST, we are dedicated to fostering an inclusive, collaborative, and growth-oriented environment. Your expertise and values will contribute to our mission of supporting educational excellence across our schools. This is an opportunity to be part of a dynamic and supportive team and to contribute to the development and success of our governance team, the wider WeST team and our educational community.

If you align with our values and you are ready to make a difference we would love to hear from you.

Safeguarding

Westcountry Schools Trust is committed to safeguarding and promoting the welfare of children and we expect all staff to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974; pre-employment checks will be carried out, references will be sought and successful candidates will be subject to an enhanced DBS check and other relevant checks with statutory bodies.

Equal Opportunities

In fulfilling its aims and objectives, Westcountry Schools Trust actively seeks to achieve equality of opportunity and treatment for all members of the school community.

We will continuously strive to ensure that everyone is treated with respect and dignity. Each person in our trust will be given fair and equal opportunities to develop their full potential regardless of their gender, ethnicity, cultural and religious background, sexuality, disability or special educational needs and ability. The trust works actively to promote equality and foster positive attitudes. WeST is committed to combatting all forms of discrimination by implementing positive policies and practices in compliance with the Equality Act 2010.

Procedures

All appointments are subject to pre-employment checks. That means:

• We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. A copy of our Child Protection Policy & Safeguarding Policy is attached.
• Your identity will be confirmed by sight of original, official documents such as a Birth Certificate, Passport etc. in line with the Asylum and Immigration Act 1996
• Original documents relating to all the qualifications you have listed on your application form must be supplied
• Your employment history will be thoroughly examined and clarification will be sought where there are gaps or other discrepancies arising from information provided either by you as the candidate or your referee
• References will be used to check dates of employment and your relevant experience. A minimum of two written references will be taken up and these references will be requested before the interview. References should cover the last 3-5 years’ work history, as a minimum
• An online search of shortlisted candidates will be conducted in accordance with Part Three ‘Safer Recruitment’ of Keeping Children Safe in Education statutory guidance.
• The identity of referees and information relating to disclosures will be verified
• You will be required to provide details of any relevant unspent or spent convictions in accordance with the Rehabilitation of Offend-ers Act 1974 (Exceptions) (Amendment) Order 1986
• An enhanced Disclosure and Barring Service (DBS) check will be requested. This check will be cross referenced against the Protection of Vulnerable Adults list (PoVA), the Protection of Children Act (PoCA) list and List 99. These lists contain details of people deemed unsuitable to work with children or vulnerable adults. Please note that it is an offence to apply, offer or accept to do any work with children (paid or unpaid) if disqualified from working with children. Applicants will be challenged where inconsistencies exist.

Please be aware that a firm offer of appointment will only be made after receipt and verification of all satisfactory checks. Westcountry Schools Trust will carry out these checks and should you fail these checks, our offer of employment will be withdrawn.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Westcountry Schools Trust

• Type: Multi-academy trust
• See more jobs: teaching-vacancies.service.gov.uk/organisations/westcountry-schools-trust (opens in new tab)

Head office location

Get a job alert when similar jobs are listed