Human Resources Officer

Windsor Girls' School, Windsor, Berkshire, SL4 3RT

25 days remaining to apply

• Start date details

  ASAP

• Closing date

  15 January 2025 at 12pm (midday)

• Date listed

  18 December 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £10,515.00 - £12,391.00 Annually (Actual) 15 hours per week, term time plus 1 week

Human Resources Officer job summary

Purpose of Job:

The post holder will report directly to the Head of School on day-to-day tasks. The post holder will provide a proactive and high- quality HR service to the school in line with HR policy, procedures and best practice. To work flexibly and collaboratively with other colleagues. There may be occasions when the postholder will be asked to support The Windsor Boys’ School.

To provide efficient and confidential HR support, demonstrating a high level of professionalism and confidentiality at all times and prioritising tasks to meet competing deadlines.

To work in line with the school’s strategic aims delivering a full range of HR activities with key focus on recruitment and the staff absence management processes.

Key responsibilities of the role:

Recruitment:

Complete all staff appointment documentation for successful candidates, including offer letters, appointment forms, all pre-employment and safeguarding checks and induction details

To process DBS checks

Advertise roles and monitor applications on the relevant platforms used by the school

To be the first point of contact for supply staff and to ensure that the relevant vetting information is received and verified

To update the Single Central Register (SCR) with all new starters information in accordance with the Keeping Children Safe in Education Regulations and Ofsted

Update the in-house HR systems with details of new starter, contractual changes, leavers etc.

Staff Absence Management:

To ensure that all return to work and leave of absence forms are completed by staff in a timely manner, and carry out return to work and trigger level interviews

Ensure that all absence records (sickness, annual leave, compassionate, dependent etc) are accurately maintained and regularly updated on the School Information Management Systems (Arbor) and HR database (iTrent)

Support with the monitoring of all absence and producing reports as required

To maintain accurate and efficient electronic and paper filing systems for absence management monitoring

Complete Occupational Health referrals

General Responsibilities:

Answer and deal with day-to-day HR enquiries (both internal and external) in a timely and efficient manner

To respond to email and telephone enquiries regarding employee references ensuring all employment and personal reference requests are completed in a timely manner

To ensure annual declarations and Statutory returns are completed

To minute confidential meetings (e.g. disciplinary/grievance meetings) accurately and in a timely manner

Compile Teacher progressions spreadsheet

Produce Teachers Annual Salary review letters

Assisting with other HR projects where required

To actively promote the safety and welfare of our children and young people

To work flexibly in the interests of the school as required

To ensure compliance with the Trust’s data protection rules and procedures

To participate in performance reviews, assist with disciplinary procedures and to undertake Staff Development activities as appropriate.

Provide backup support for Certificate of Sponsorship applications for Windsor Learning Partnership

Training:

To be responsible for own self-development and keeping abreast of relevant information to support that development and that of the wider department

To attend training outside the school where appropriate to increase competence, proficiency and safety awareness.

To keep abreast of improvements and changes in fields relevant to role

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Windsor Girls' School

• School type: Academy, ages 13 to 18
• Education phase: Secondary
• School size: 810 pupils enrolled
• Age range: 13 to 18
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Windsor Girls' School website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/windsor-girls-school (opens in new tab)

Windsor Girls' School is part of a 3 tier system in Windsor, taking students for Years 9 - 13.

We have boys on site for Years 12/13 as we share a timetable for some subjects with Windsor Boys School.

School location

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