Human Resources Coordinator
The Beaconsfield School, Beaconsfield, Buckinghamshire, HP9 1SJThis job expired on 14 July 2025 – see similar jobs
Job start date
1 September 2025
Closing date
14 July 2025 at 11:59pm
Date listed
4 July 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- H5 (Scale point 9-14) £26,409
Human Resources Coordinator job summary
Core Purpose
Provide efficient and effective HR administrative services for academy administered elements of the employee lifecycle.
Main duties and responsibilities
The administration of academy administered aspects of recruitment and selection with agreed procedures and timescales, including:
○ Process adverts for identified positions
○ Undertake appropriate pre-interview vetting, including obtaining references, online searches and ensuring completion of criminal declaration forms
○ planning interviews (arranging cover of staff, supervising students for school tours and panel interviews, organising refreshments, room booking as necessary)
○ Collating interview questions and tasks where appropriate
○ providing information to shortlisted applicants and appropriate member of SLT and interviewers
○ Management of the applicant tracking system
○ Providing regular updates to candidates
○ Collation and storage of recruitment documentation in line with Data Protection/GDPR regulations
Carry out school administered aspects of new staff appointments, current staff changes and leavers, including:
○ Processing new appointment documentation
○ obtaining appropriate information and submitting DBS checks
○ carrying out identity and Right to Work in UK checks
○ qualification verification of teaching staff and support staff
○ Verification of teaching staff QTS, QTLS and prohibition checks using Teacher Services
○ Ensuring completion of Childcare disqualification checks (Primaries)
○ Obtaining overseas criminal records checks where appropriate
○ Obtaining overseas teacher professional checks where appropriate
○ submitting pre-employment health checks
○ communicating contract changes to the Trust’s HR Administrator
○ notifying the Trust’s HR Administrator of any leavers
○ Assisting with the collation of risk assessments for individual staff
○ Providing support and signposting staff to relevant services (Occupational Health/Employee Assistance Programme etc) where required
○ Supporting school leaders with first line queries relating to absence management procedures
○ Delivering new starter induction to all staff
○ Monitoring training records to ensure completion by all staff upon start and then annually
Administer the probationary period by tracking completion of reviews and ensuring confirmation of appointment letters are issued.
Compliant maintenance of Single Central Record for all staff, Governors, volunteers, exchange host families, regular visitors and contractors at the school (including DBS information, identity confirmation, qualifications, entitlement to work in the UK, prohibition and Section 128 checks) and submission for annual audit.
Supporting SLT with first line absence management in accordance with Trust procedures, including submitting Occupational Health referrals and implementing Attendance Improvement Plans
Maintain individual personal files and computerised records for employees, in accordance with agreed procedures, ensuring that all employee data is accurate and up-to-date and that confidentiality is fully respected.
Assist in the preparation for Annual Workforce Census using information ensuring checking procedures carried out prior to submission
Submit monthly timesheet, duties and additional payment information to payroll
Deal independently with routine correspondence and enquiries on a range of HR matters, ensuring that all information provided is accurate and up-to-date and that confidentiality is fully respected
Obtain Letters of Assurance to confirm that contractor/agency organisations have undertaken all employment and right to work vetting checks and that their staff have received safeguarding training and annual updates according to KCSIE regulations. Update the SCR accordingly.
Escalating casework, absence management, probation and performance issues to HR link and school leadership team in a timely manner
Contributing to HR team initiatives such as improvement of work flows, systems and procedures
About the School
The Beaconsfield School is situated in the Old Town of Beaconsfield. The school is well resourced and creative in our curriculum. We treat each child as an individual; because of this, learning and progress is at the centre of everything we do. We have 870 students, with a growing 6th Form and just over 100 staff at the school. Our smaller size gives us an advantage in that we really know and care for every student.
Our Vision
At the Danes Educational Trust we are committed to ‘Making the Difference Together’ sharing best practice and supporting each other to be the very best we can be.
Core Values
The post holder is expected to share our commitment to our core values:
- We value joy in working, teaching and learning together
- We encourage everyone within our Trust to feel optimistic about the future and how they can shape it
- We support all individuals in developing resilience to enable them to respond to change and grow as a result
- We value and support the wellbeing of all individuals who learn and work in our schools
- We provide equality of opportunity and experience for all
- We provide a safe and secure learning environment for all
Compliance
The post holder is required to be aware of and comply with policies and procedures relating to child protection; health and safety; confidentiality; and data protection and report all concerns to an appropriate person.
Safeguarding
We are committed to safeguarding and protecting the welfare of children and expect all staff and volunteers to share this commitment. A Disclosure and Barring Service Certificate will be required for all posts.
This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974, as required under paragraph 216 of Keeping Children Safe in Education (KCSIE). Information about which convictions must be declared can be found here.
Additional Information
All staff are required to participate in training and other learning activities and in performance management and development as required by the Trust’s policies and practices.
The job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of the Trust.
Supervision/Job Context
The post holder is managed by a HR Advisor (HR Central Services).
Contacts
The post holder will work with the Headteacher, Senior Leadership Team, Staff, the Central Services Team and relevant external stakeholders.
Line Manager HR Advisor (HR Central Services)
Hours per week: 30 - 33 hours per week
Work Pattern Monday - Friday
Weeks worked: Term time + INSET Days and 2 weeks holiday working
Please refer to the Person Specification for further requirements of the role.
Further information about the job
Commitment to safeguarding
The Beaconsfield School is committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. Online searches will be completed for shortlisted candidates and an enhanced DBS will be sought from the successful candidate.
About The Beaconsfield School
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 871 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- The Beaconsfield School website
A co-educational secondary school with 880 students, a growing Sixth Form and just fewer than 100 staff.
As a school we are creative in our curriculum and we treat each child as an individual; because of this, learning and progress is at the centre of everything we do. We work towards making the selective system irrelevant.
We want every student who attends the school to reach their full potential academically. We also put great value on extra-curricular clubs and activities. During any one week there are over 50 clubs or activities running for students. We believe that this complements their academic studies, helps them to develop into well rounded individuals and enables them to make a positive contribution to the community.
We have wonderful facilities including a purpose built drama studio, 2 Apple Mac suites, a ratio of 1 computer to every 2.5 students, interactive whiteboards in each classroom, specialist technology classrooms and a sports hall. We are a well-equipped school that gives our students every opportunity to engage in their learning. Our school environment is maintained to the highest standard and students are expected to respect this at all times.
School location
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