6 days remaining to apply

  • Expected start date

    2 August 2021

  • Application deadline

    18 June 2021 at 11:59pm

  • Date listed

    1 June 2021

Job details

Job role
Leadership, Suitable for NQTs
Working pattern
Full-time only
Contract type
£38,000 to £40,000

Job summary

 Post Title: Management Information Systems (MIS) / Exams Manager Salary:  £38,000 to £40,000 Full/part time:  Full Time   Hours:  35 hours per week Start Date: August 2021 Reporting to: VP Finance & Operations  
  Job Description 
  Purpose of the role:  This role requires a flexible and proactive approach to the generation of accurate and timely management information, an extensive knowledge of funding rules and high level skills in producing reports which are easy to use and understand for a range of audiences.  Lead the management of learner data systems for the college, encompassing curriculum planning, creation and maintenance of the course file, production of ILR and other funding returns, learner completions and outcomes.  To ensure that data and information required by all stakeholders and funding bodies and agencies is accurately prepared, submitted and available on a timely basis.  
Key Tasks & Duties:
   1.         To provide leadership, vision and management for the department ensuring that a high quality service provision is provided to all areas of the Academy.  2.         To lead and manage the Management Information Services (MIS), Exams and support staff involved at key times during the academic year. To ensure a responsive service is provided, which is led by the needs of students and the curriculum.  3.         To maintain the central Academy learner databases, ensuring that both course and learner data is held securely, with integrity and meets all regulatory and statutory requirements and effectively manage the interface with and use of other reporting tools, including registry systems.  4.         To manage and deliver timely and reliable information in accordance with agreed plans and schedules, including reports from all corporate MIS systems.  5.         To manage visits from internal/external auditors being point of contact for all learner funding auditors, ESFA, JCQ and Ofsted, providing accurate and timely information and carrying out any necessary follow ups.  6.         To ensure timely and accurate ILR returns to Academy funding bodies and other stakeholders as required, ensuring the Academy is compliant with funding rules and regulations. Ensuring all conditions of funding are met and qualifications recorded with awarding bodies.  7.         To manage the registration and administration of all examinations and awards taken in the Academy ensuring the smooth operation of the examination system and minimising the administrative burden on teaching and learning staff.  8.         To work with the VP Curriculum in the detailed day to day administration of all matters relating to the preparation, planning execution and conclusion of internal/external examinations and data collection/entry for assessment.  9.         Attend and represent the Academy at sector specific groups to maintain sector knowledge and professional awareness of developments surround learner information management.  10.      To provide qualifications and funding advice to SLT, curriculum managers and to develop and train relevant colleagues in the use of and interface with MIS systems and exam procedures and protocols as instructed by JCQ.  11.      Manage the set-up and maintenance of timely and accurate course file data to ensure that accurate and timely information is available to Finance for budget/target setting and the prospectus is available for marketing purposes. 
12.      To manage and develop and effective and efficient processes and procedures for the capture and maintenance of learner data ensuring that information on eligibility is robust and meets audit rules.  13.      To manage user access rights to the learner database to ensure that all inputs are made by appropriately trained and authorised staff in accordance with GDPR legislation.  14.      To develop and implement an internal audit process which regularly monitors the accuracy and hygiene of the learner and course data, and which reports regularly to senior managers.  15.      To work closely with Director of Student Service and Director of Careers and Partnership to ensure innovative practices are made such as the development of capturing enrolment electronically, whilst continuing to meet audit requirements  16.      To maintain documentary evidence to support the data as required by statute and audit regulations.  17.      To participate actively and flexibly in a range of Academy-wide activities, such as duty rotas, enrolment and marketing events and staff and student activities.  18.      To participate in training and team development activities, to update knowledge and skills.  19.      To act as budget holder for MIS.  20.      To encompass and promote the Academy mission, purpose and strategic aims in all aspects of MIS.  21.      To undertake CPD in order to meet the requirements of the role and any other CPD identified through Academy procedures. 

Applying for the job

If you wish to apply, please complete the application form and email it to bca-hr@bigcreative.education

Supporting documents

If you need these documents in an accessible format, please contact the school.

School overview

School type
Free School, ages 16 to 19
Education phase
School size
Up to 400 pupils
Age range
16 to 19

About Big Creative Academy

Big Creative Academy (BCA) is a post-16 free school specialising in the creative industries. We believe that teaching skills employers want and empowering young people to think reflectively enables positive outcomes for students and our wider community. Big Creative Academy is committed to wellbeing and excellent teaching. Our mission is to improve the lives of young people through high quality training and creative industry experiences. We have 350 learners studying vocational programmes progressing to higher education and employment.
 Some of the benefits of working at Big Creative Academy  Big Creative Academy has a Wellbeing Manifesto promoting positive relationships, resilience and reflection which extends to staff as well as students. We want our team to be productive and happy. The Academy provides the following benefits:  ·         State of the arts on site Gym facility. ·         Discretionary half days on Fridays. ·         A staff wellbeing day. ·         An employee assistance line. ·         Full pension benefits in either the Teachers’ Pension Scheme or Local Government Pension Scheme. ·         An individual CPD plan. ·         Admin days built into the academic year ·         Teaching, learning and assessment groups to share best practice and try new teaching    techniques. Opportunities to learn from your creative colleagues, for example, learning how to DJ, sew, improve your Photoshop skills. 

School location

38, Clifton Avenue, London, E17 6HL

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