Office Administrator - Maternity Cover

The Long Eaton School, Nottingham, Nottinghamshire, NG10 3NP

6 days remaining to apply

• Job start date

  23 June 2025

• Closing date

  25 April 2025 at 9am

• Date listed

  10 April 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: Fixed term - Part Time, 22.5 hours a week, Monday - Wednesday.
• Contract type: Fixed term - 9 months - Maternity or parental leave cover
• Full-time equivalent salary: From £25,584 - £27,711 (FTE)

What skills and experience we're looking for

SPECIFIC RESPONSIBILITIES

• Support the accurate recording of student attendance, conducting first-day absence calls/texts and log information effectively.

• Maintain daily communication with Sixth Form team members and other teaching staff regarding attendance issues.

• Serve as the main point of contact for prospective applicants, providing advice, promotion, and support.

• Administrate the enrolment process, including verifying student information, processing applications, and ensuring all necessary documentation is complete.

• Organising and managing enrolment-related events such as open days, taster sessions, and orientation programs and alumni events.

• Reviewing and verifying students' eligibility for bursary payments based on criteria set by the Academy.

• Assisting students with the completion and submission of bursary application forms, ensuring all required documentation is provided.

• Coordinating the disbursement of bursary funds to eligible students, ensuring payments are made accurately and on time.

• Maintaining detailed records of bursary applications, eligibility assessments, and payment transactions.

• Informing students and parents about the bursary scheme, including eligibility criteria, application deadlines, and payment schedules

• Providing ongoing support to students regarding their bursary applications and addressing any queries or issues that arise.

• Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.

• Provide first aid assistance to staff, students and visitors as and when necessary; having oversight of the collation of necessary information for first aid investigations.

• Support the provision of a comprehensive reception service, including greeting visitors to the Academy and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person;

• Proactively take responsibility for ensuring visitor information is provided in advance of their arrival where possible, enforcing the correct safeguarding procedures are followed;

• Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines. Perform general office duties such as answering calls, minute taking, and photocopying.

• Supporting with officer cover where necessary; 

• Enter and retrieve data related to students on the MIS database and other software packages as required.

• Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving complex student matters.

• The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate with the level of the post may be allocated according to need.

What the school offers its staff

• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.

Applying for the job

Apply for the job by following the link below.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About The Long Eaton School

• School type: Academy, ages 11 to 18
• Education phase: Secondary
• School size: 1112 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: The Long Eaton School website
• Email address: hr@archwaytrust.co.uk
• Phone number: 01159732438
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-long-eaton-school-nottingham

The Long Eaton School

The Long Eaton School with 1,078 students is built on a long tradition of academic success, dating back to 1910. The school has gained an excellent reputation for the quality of its educational provision and its developments in Literacy and Numeracy have earned the school the prestigious Quality Mark and our approaches have been shared nationally as a model of good practice.

Arranging a visit to The Long Eaton School

To arrange a visit and increase the chance of a successful application email hr@archwaytrust.co.uk.

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