Office Manager

Christ's College, Guildford, Guildford, Surrey, GU1 1JY

10 days remaining to apply

• Start date details

  ASAP

• Closing date

  23 March 2025 at 5pm

• Date listed

  12 March 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £24,611.00 - £27,304.00 Annually (Actual) FTE £25,228 - £28,322. Full-time, 40 hours per week (Monday to Friday 8am-4.30pm with ½ hr unpaid lunch), Term Time only (39 weeks) + 3 days GST Grade E1

Office Manager job summary

Job Overview:

In charge of the day to day running of the Reception & Main Office, requiring a thorough knowledge of all office procedures, including using MSOffice, Google suite, telephony, dealing with students, dealing with staff, welcoming visitors, filing, mail, email, photocopying, general administration etc.

Main Duties / Responsibilities

Office Manager

1. Ensure the administrative and clerical tasks are undertaken in accordance with agreed policies, procedures and appropriate legislation.

2. Line managing the office staff team and supporting them in all areas of their work.

3. Managing all aspects of the School reception service including greeting visitors and answering phones.

4. Receive all work into the office, determine priorities and complete task or delegate duties to office staff, as appropriate, ensuring deadlines are achieved.

5. Comply with the requirements of health and safety, GDPR, Safeguarding, other relevant legislation and school policies.

6. Dealing with parent queries – deciding which action needs to be taken and by whom.

7. Maintain confidentiality and discretion at all times.

8. Maintaining high and professional standards as the front line to the school

9. Organise the immunisation programme for students and the school photographer programme.

10. Be First Aid trained to deal with student and staff incidents.

Promotion of School Values

1. To contribute to whole school events as and when required

2. To support and contribute to the School’s commitment to safeguarding all students. All schools in the Good Shepherd Trust are committed to safeguarding and promoting the welfare of children and young people. Therefore, all employees working at Christ’s College are expected to share this commitment.

3. To be aware of the School’s duty of care in relation to staff, students and visitors and to comply with all health and safety policies at all times.

4. To be aware of and comply with the codes of conduct, regulations and policies of the School and its commitment to equal opportunities.

A great deal of information and work dealt with is, of necessity, confidential and it is important that none of this information is disclosed to any unauthorised person, and that it is dealt with discreetly and with integrity.

Flexibility

In order to deliver the service effectively, a degree of flexibility is needed and the post holder may be required to perform work not specifically referred to above.

Commitment to safeguarding

Christ’s College is committed to safeguarding and promoting the welfare of children and young people, and expects all staff, volunteers, governors and visitors to share this commitment. We recognise that all adults, including temporary staff, volunteers and governors, have a full and active part to play in protecting our students from harm, and that the child or young person’s welfare is our paramount concern.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Christ's College, Guildford

• School type: Academy, Church of England, ages 11 to 16
• Education phase: Secondary
• School size: 713 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• School website: Christ's College, Guildford website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/christ-s-college-guildford

Christ's College is part of the Good Shepherd Trust and is a thriving secondary school serving the non-Christian and Christian community of Guildford, Woking and surrounding areas. Our aim for the students at Christ's College is that they should develop the core values of service, respect, stewardship, co-operation and love.

School location

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