Office Manager

Halsnead Primary School, Prescot, Merseyside, L35 3TX

3 days remaining to apply

  • Start date details

    As soon as possible

  • Application deadline

    7 October 2022 at 12pm (midday)

  • Date listed

    15 August 2022

Job details

Working pattern

  • View all Full timejobs - 37 hours per week term time plus 2 weeks. 'some flexibility in working pattern may be available and can be discussed on a case by case basis'.

Contract type

Permanent

Full-time equivalent salary

£22,571 - £24,920

Office Manager job summary

Main purpose

The school office manager is responsible for overseeing the daily administration of the school office including line managing administrative staff. They are also responsible for all administrative, financial and organisational processes within the school, maintaining confidentiality at all times. They assist with all the planning and development of support services.

Duties and responsibilities

Organisation

  • Ensure the smooth and effective running of the school office and all administrative and communicative systems
  • Assist in the organisation of school trips in cooperation with other staff. This includes ensuring that staff and external providers (e.g. coach companies) have completed all associated risk assessments
  • Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
  • Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school

Management

  • Line manage the reception/administrative team
  • Train and develop administrative staff as appropriate
  • Ensure that all members of the office present, at all times, a positive image to the school to all staff, parents and visitors both internally and externally
  • Develop an office team that delivers and meets the needs of the school
  • Take all decisions in line with the vision and values of the school, and encourage others to do the same

Administration

  • Manage manual and computerised record/information systems
  • Analyse and evaluate data/information and produce reports/information/data as required
  • Provide personal, administrative and organisational support to other staff, the Senior Leadership Team and Trust Central Staff as required.
  • Oversee admissions procedures in line with Trust and relevant LA policies, maintain waiting lists and allocate spaces accordingly in line with the school’s admissions policy
  • Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
  • Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary
  • Manage and organise completed forms from parents
  • Organise and distribute incoming and outgoing post

Resource management

  • Order, monitor and manage stock, ensuring best value following the Trust’s purchasing processes
  • Oversee and operate relevant equipment and IT packages, particularly SIMS
  • Assist with procurement and securing sponsorship/funding
  • Assist with marketing and promoting the school
  • Complete financial administration procedures and maintain appropriate records in line with Trust Policies and Procedures
  • Assist with the planning, monitoring and evaluation of the budget
  • Manage office expenditure within an agreed budget
  • Manage service contracts
  • Assist with the organisation of premises repairs through liaison with the school Site Manager/trust estates staff
  • Manage school licences and insurances
  • Ensure the office is kept tidy, organised and in good order at all times, making sure there are sufficient office resources available

Compliance

  • Support recruitment processes at the school, including advertising, collating documentation, medical clearance and DBS checks as required – in accordance with Trust policy
  • Keep records in accordance with the Trust’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
  • Support the data protection officer with ensuring data protection compliance and helping the school community understand how to comply with data protection law

Using the application form

Please send completed applications forms to ngodwin@theheathfamily.org.uk (Trust HR)

Download an application form - 346 KB

Supporting documents

If you need these documents in an accessible format, please contact the school.

About Halsnead Primary School

School type
Academy, ages 3 to 11
Education phase
View all Primaryjobs
School size
315 pupils enrolled
Age range
3 to 11

Halsnead is an academy primary school, working as part of The Heath Family Multi-Academy Trust and as such has strong links with partner primary schools across three north-west local authorities. We are looking for a dedicated Office Manager to work on a permanent/ full time basis. You will be a member of our dedicated staff team.
Collaboration is at the heart of our school practice and, as such, we embrace the opportunities for collaborative working that come with working as part of a multi academy trust. Halsnead is an ambitious and inclusive community school with passion for delivering high quality education. Our staff are passionate, hardworking and motivated.

School location

Similar jobs nearby

Central HR Officer

Oak Learning Partnership

Blackley Close, Bury, BL9 8LY

School Business Manager

St James' Catholic Primary School Orrell

St James Road, Wigan, Lancashire, WN5 7AA

Level 3 TA - In Class Signing Support

Townfield Primary School

Townfield Lane, Wirral, Merseyside, CH43 2LH

Get a job alert when similar jobs are listed

Find more school jobs in Merseyside