Office Manager
This job expired on 7 October 2022 – see similar jobs
Start date details
As soon as possible
Closing date
7 October 2022 at 12pm (midday)
Date listed
15 August 2022
Job details
Job role
- Learning support or cover supervisor
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- View all Full timejobs
- 37 hours per week Monday - Friday
Contract type
- Permanent
Full-time equivalent salary
- £22,571 - £24,920
Office Manager job summary
Main purpose
The school office manager is responsible for overseeing the daily administration of the school office including line managing administrative staff. They are also responsible for all administrative, financial and organisational processes within the school, maintaining confidentiality at all times. They assist with all the planning and development of support services.
Duties and responsibilities
Organisation
- Ensure the smooth and effective running of the school office and all administrative and communicative systems
- Assist in the organisation of school trips in cooperation with other staff. This includes ensuring that staff and external providers (e.g. coach companies) have completed all associated risk assessments
- Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
- Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school
Management
- Line manage the reception/administrative team
- Train and develop administrative staff as appropriate
- Ensure that all members of the office present, at all times, a positive image to the school to all staff, parents and visitors both internally and externally
- Develop an office team that delivers and meets the needs of the school
- Take all decisions in line with the vision and values of the school, and encourage others to do the same
Administration
- Manage manual and computerised record/information systems
- Analyse and evaluate data/information and produce reports/information/data as required
- Provide personal, administrative and organisational support to other staff, the Senior Leadership Team and Trust Central Staff as required.
- Oversee admissions procedures in line with Trust and relevant LA policies, maintain waiting lists and allocate spaces accordingly in line with the school’s admissions policy
- Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
- Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary
- Manage and organise completed forms from parents
- Organise and distribute incoming and outgoing post
Resource management
- Order, monitor and manage stock, ensuring best value following the Trust’s purchasing processes
- Oversee and operate relevant equipment and IT packages, particularly SIMS
- Assist with procurement and securing sponsorship/funding
- Assist with marketing and promoting the school
- Complete financial administration procedures and maintain appropriate records in line with Trust Policies and Procedures
- Assist with the planning, monitoring and evaluation of the budget
- Manage office expenditure within an agreed budget
- Manage service contracts
- Assist with the organisation of premises repairs through liaison with the school Site Manager/trust estates staff
- Manage school licences and insurances
- Ensure the office is kept tidy, organised and in good order at all times, making sure there are sufficient office resources available
Compliance
- Support recruitment processes at the school, including advertising, collating documentation, medical clearance and DBS checks as required – in accordance with Trust policy
- Keep records in accordance with the Trust’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
- Support the data protection officer with ensuring data protection compliance and helping the school community understand how to comply with data protection law
Commitment to safeguarding
The Heath Family Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The post is subject to all the relevant pre-employment checks set out in Keeping Children Safe in Education, including an enhanced DBS certificate with a barred-list check, references and online searches. The amendments to the Exceptions Order 1975 (2013 and 2020) provide that certain spent convictions and cautions are considered ‘protected’. Guidance and criteria on the filtering of these cautions can be found on the Ministry of Justice website.
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About Halsnead Primary School
- School type
- Academy, ages 3 to 11
- Education phase
- View all Primaryjobs
- School size
- 310 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Halsnead Primary School website (opens in new tab)
- Email address
- ngodwin@theheathfamily.org.uk
Halsnead is an academy primary school, working as part of The Heath Family Multi-Academy Trust and as such has strong links with partner primary schools across three north-west local authorities. We are looking for a dedicated Office Manager to work on a permanent/ full time basis. You will be a member of our dedicated staff team.
Collaboration is at the heart of our school practice and, as such, we embrace the opportunities for collaborative working that come with working as part of a multi academy trust. Halsnead is an ambitious and inclusive community school with passion for delivering high quality education. Our staff are passionate, hardworking and motivated.
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