EXPIRED

Office Manager (Junior school)

Coppice Academy, Solihull, West Midlands, B92 9JY

This job expired on 2 December 2024 – see similar jobs

• Start date details

  As soon as possible

• Closing date

  2 December 2024 at 9am

• Date listed

  19 November 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £27,072.00 - £30,967.00 Annually (Actual) This salary is based on the full time equivalent of £31,586 to £36,124

Office Manager (Junior school) job summary

Coppice Academy is a ‘Good’ school at the heart of the community. Situated just minutes off Junction 5 of the M42 and only a mile from the town of Solihull, visitors are astounded by our ‘polite and well mannered pupils’. Our recent Ofsted report in June 2023 spoke about ‘Pupils who are ‘keen learners and enjoy coming to school’ where leaders ‘have created a purposeful learning atmosphere’. As an innovative school always striving for better there is a constant drive to achieve maximum personal and academic potential and as part of a Multi Academy Trust there is the opportunity for exceptional training and the sharing of knowledge and ideas.

This is a full time, 37 hours per week, Monday to Friday, term time only appointment (39 weeks per year). Hours of work are: Monday, Tuesday, Thursday (8:00am to 4:00pm) and Wednesday, Friday (8.00am – 3:45pm).

We are looking to appoint an enthusiastic and highly motivated Office Manager to lead our friendly office team in our popular junior school.

The key responsibilities for this post are as follows (a comprehensive job description is available):

Responsible for the efficient operation of school administrative functions and systems, ensuring an orderly and efficient working school office.

Assist the Associate Headteacher and SLT in dealing with administrative support functions in relation to the induction of new administrative staff, i.e. interviewing, basic work counselling, monitoring of progress, recommendations for continued employment to the Associate Headteacher.

Providing secretarial/administrative support to the Associate Headteacher, Senior Leadership Team and school staff

Ensure all visitors are warmly greeted and appropriately checked in line with safeguarding procedures

Maintain and update school records, completing reports required from the Trust/LA, sending communications to parents, Census preparation and completion

Deal with all parents, families and pupils in a positive, calm and professional manner

Provide assistance on recruitment and HR matters, i.e advertising vacancies, arranging interviews, dealing with references, arranging supply cover and completion of returns for staff amendments and sickness and absence.

Manage and maintain all pupil and staff records on Arbor and itrent, ensuring filing of all associated paperwork.

Manage the school single central record (SCR) - ensure that DBS checks and all checks linked to Safer Recruitment are completed and documented as required by current DfE guidance, in respect of all staff and volunteers within the school. Ensure the relevant information is kept centrally and available for inspection as necessary.

Admissions - Liaise with the Admissions department and the Associate Headteacher to ensure all pupils applying for a place at the school are dealt with appropriately

Supervise administrative staff on a day-to-day basis including managing their personal development and performance management.

Qualities required:

A minimum of Level 3 qualifications (A Levels, BTec or equivalent) plus 5 GCSE’s (or equivalent) to include English and Mathematics at a minimum of Grade C/Level 5.

The ability to prioritise workload effectively and efficiently, completing high volumes of workload as and when demands require is essential.

The ability to manage an administrative team.

Show resourcefulness in dealing with competing deadlines and priorities in a busy school environment.

Show a highly organised and calm professional attitude at all times showing a proactive not reactive attitude to the role.

Complement high quality work using MS Office in a timely and precise manner. Experience of Outlook is essential

Friendly and approachable, working as part of a school office team, and in partnership with parents and other stakeholders.

In return we can offer you:

• a positive and innovative learning culture supported by pupils, staff, parents and governors;
• enthusiastic pupils who enjoy learning and engage positively in all aspects of school life;
  
• a collaborative and supportive attitude amongst staff which promotes a sense of teamwork and unity;
  
• a Senior Leadership Team who is committed to promoting the best environment and outcomes for staff and pupils;
  
• opportunities for CPD and progression as part of a Multi Academy Trust
  
• West Midlands Local Government Pension;
  
• Cycle to Work scheme.
  

All staff work hard, supported by a committed leadership team, to provide a safe and encouraging environment for learning. The recent Ofsted report highlighted the fact that ‘Leaders have high aspirations for all pupils. They have designed a curriculum that builds pupils’ knowledge logically year by year’.

Coppice Academy is committed to safeguarding and promoting the welfare of children and young people and expects all its staff and volunteers to share this commitment. We welcome applications regardless of age, gender, ethnicity, sexuality or religion. The successful applicant will be required to undertake an Enhanced DBS Disclosure and, in line with Keeping Children Safe in Education, will be subject to a social media online search.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

This job post has expired.

About Coppice Academy

• School type: Academy, ages 7 to 11
• Education phase: Primary
• School size: 241 pupils enrolled
• Age range: 7 to 11
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Coppice Academy website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/coppice-academy-solihull (opens in new tab)

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