Office Manager
This job expired on 17 October 2024 – see similar jobs
Start date details
ASAP
Closing date
17 October 2024 at 11:59pm
Date listed
26 September 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £26,421.00 - £27,803.00 Annually (FTE) Dependent on experience
Office Manager job summary
Spring Lane Primary School is an amazing school, we pride ourselves on our dedicated staff and our enthusiastic and hardworking children.
We cater for 420+ children aged between 4 – 11 years old. We have sixty children in every year group, split into two classes.
We serve a diverse community with 31 languages spoken in the school. We have high mobility but the children who are new to the school usually settle quickly. We have supportive parents who want their children to achieve well.
Spring Lane Primary School is a happy place and we place a large emphasis on developing relationships with our children who are a credit to the school and their family. We work hard to ensure we provide them with the best possible start to their education. We are not afraid to try new ideas to improve the outcomes of the children.
We are very proud of the academic achievements at Spring Lane. We are constantly striving to be above the national expectations in all areas but progress is where we excel.
We are lucky to have a hardworking and happy team of staff. Many have trained through us and have progressed with their career at Spring Lane. We do outreach work with other schools, which provides further career opportunities. We are always keen to support individuals wishing to train to teach or complete other professional qualifications. This is usually funded by the school.
Please see the job description attached.
If you would like more information or to visit the school please email lucy.robinson@springlaneprimary.com.
The school is fully committed to safeguarding and the position is subject to DBS clearance and satisfactory references.
Salary: Range 12-15 (FTE £26,421 - £27,803) ~ experience dependent
Contract: Permanent
Reporting to: Executive Headteacher
Responsible for: Office Administration Staff
Monday to Friday 08.30am to 4pm / 40 weeks a year
Main purpose
The school office manager is responsible for overseeing the daily administration of the school office including line managing administrative staff. They are also responsible for all administrative and organisational processes within the school, maintaining confidentiality at all times.
Duties and responsibilities
Organisation
Ensure the smooth and effective running of the school office and all administrative and communicative systems, including effective filing procedures and electronic systems such as SIMs and ParentMail
Contribute towards the planning, development and organisation of procedures and policies
Assist in the organisation of school trips in cooperation with other staff. This includes ensuring that staff and external providers (e.g. coach companies) have completed all associated risk assessments
Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school
Leadership
Line manage all administrative staff, including reviewing staff performance and carrying out appraisals
Train and develop administrative staff as appropriate
Ensure that all members of the office present, at all times, a positive image to the school to all staff, parents and visitors both internally and externally
Develop an office team that delivers and meets the needs of the school
Take all decisions in line with the vision and values of the school, and encourage others to do the same
Administration
Manage manual and computerised record/information systems
Analyse and evaluate data/information and produce reports/information/data as required
Provide personal, administrative and organisational support to other staff and the governing board
Oversee and organise the management of admissions procedures, maintain waiting lists and allocate spaces in line with Campfire Education Trust’s Admissions Policy
Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary
Manage and organise completed forms from parents
Organise and distribute incoming and outgoing post
Manage the induction process for new pupils
Book training courses for staff
Resource management
Order, monitor and manage stock, ensuring best value following the school’s purchasing processes
Oversee and operate relevant equipment and IT packages
Provide advice and guidance to staff, pupils and others on administration systems and events that take place in school
Assist with procurement and securing sponsorship/funding
Assist with marketing and promoting the school
Manage office expenditure with an agreed budget
Manage service contracts
Assist with liaising with the site company, under the direction of the School Business Manager
Ensure the office is kept tidy, organised and in good order at all times, making sure there are sufficient office resources available
Compliance
Manage the administration of recruitment including advertising, collating documentation, medical clearance and DBS checks as required
Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
Support the data protection officer with ensuring data protection compliance and helping the school community understand how to comply with data protection law
The school office manager will be required to safeguard and promote the welfare of children and young people, and follow school policies and the staff code of conduct.
Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the school office manager will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the Head of School.
Visits to the school are welcomed, please contact lucy.robinson@springlaneprimary.com
Commitment to safeguarding
Spring Lane Primary School is committed to safeguarding the welfare of all children and expects all staff to share this commitment.
We promote a strong safeguarding culture at all times through our words, actions and behaviour.
We safeguard pupils by following the requirements of Keeping Children Safe in Education and our trust child protection policy.
About Spring Lane Primary School
- School type
- Academy, ages 3 to 11
- Education phase
- Primary
- School size
- 452 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Spring Lane Primary School website (opens in new tab)
Spring Lane Primary is a vibrant and diverse school set in the heart of Northampton, and is part of a family of schools under the Campfire Education Trust.
We aim to prepare our children to flourish in an ever-changing world and offer every individual the best start in life. We achieve this through an exciting, creative and dynamic curriculum where effort is valued, progress recognised and success rewarded.
School location
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