Office Manager

Spring Lane Primary School, Northampton, Northamptonshire, NN1 2JW

13 days remaining to apply

• Start date details

  ASAP

• Closing date

  10 October 2024 at 11:59pm

• Date listed

  26 September 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £26,421.00 - £27,803.00 Annually (FTE) Dependent on experience

Office Manager job summary

Salary: Range 12-15 (FTE £26,421 - £27,803) ~ experience dependent

Contract: Permanent

Reporting to: Executive Headteacher

Responsible for: Office Administration Staff

Monday to Friday 08.30am to 4pm / 40 weeks a year

Main purpose

The school office manager is responsible for overseeing the daily administration of the school office including line managing administrative staff. They are also responsible for all administrative and organisational processes within the school, maintaining confidentiality at all times.

Duties and responsibilities

Organisation

Ensure the smooth and effective running of the school office and all administrative and communicative systems, including effective filing procedures and electronic systems such as SIMs and ParentMail

Contribute towards the planning, development and organisation of procedures and policies

Assist in the organisation of school trips in cooperation with other staff. This includes ensuring that staff and external providers (e.g. coach companies) have completed all associated risk assessments

Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required

Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school

Leadership

Line manage all administrative staff, including reviewing staff performance and carrying out appraisals

Train and develop administrative staff as appropriate

Ensure that all members of the office present, at all times, a positive image to the school to all staff, parents and visitors both internally and externally

Develop an office team that delivers and meets the needs of the school

Take all decisions in line with the vision and values of the school, and encourage others to do the same

Administration

Manage manual and computerised record/information systems

Analyse and evaluate data/information and produce reports/information/data as required

Provide personal, administrative and organisational support to other staff and the governing board

Oversee and organise the management of admissions procedures, maintain waiting lists and allocate spaces in line with Campfire Education Trust’s Admissions Policy

Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary

Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary

Manage and organise completed forms from parents

Organise and distribute incoming and outgoing post

Manage the induction process for new pupils

Book training courses for staff

Resource management

Order, monitor and manage stock, ensuring best value following the school’s purchasing processes

Oversee and operate relevant equipment and IT packages

Provide advice and guidance to staff, pupils and others on administration systems and events that take place in school

Assist with procurement and securing sponsorship/funding

Assist with marketing and promoting the school

Manage office expenditure with an agreed budget

Manage service contracts

Assist with liaising with the site company, under the direction of the School Business Manager

Ensure the office is kept tidy, organised and in good order at all times, making sure there are sufficient office resources available

Compliance

Manage the administration of recruitment including advertising, collating documentation, medical clearance and DBS checks as required

Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times

Support the data protection officer with ensuring data protection compliance and helping the school community understand how to comply with data protection law

The school office manager will be required to safeguard and promote the welfare of children and young people, and follow school policies and the staff code of conduct.

Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the school office manager will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the Head of School.

Visits to the school are welcomed, please contact lucy.robinson@springlaneprimary.com

Commitment to safeguarding

Spring Lane Primary School is committed to safeguarding the welfare of all children and expects all staff to share this commitment.

We promote a strong safeguarding culture at all times through our words, actions and behaviour.

We safeguard pupils by following the requirements of Keeping Children Safe in Education and our trust child protection policy.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Spring Lane Primary School

• School type: Academy, ages 3 to 11
• Education phase: Primary
• School size: 452 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Spring Lane Primary School website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/spring-lane-primary-school (opens in new tab)

Spring Lane Primary is a vibrant and diverse school set in the heart of Northampton, and is part of a family of schools under the Campfire Education Trust.

We aim to prepare our children to flourish in an ever-changing world and offer every individual the best start in life. We achieve this through an exciting, creative and dynamic curriculum where effort is valued, progress recognised and success rewarded.

School location

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