Office Manager
Tudor Grange Academy Worcester, Worcester, Worcestershire, WR3 8HNThis job expired on 23 September 2024 – see similar jobs
Job start date
21 October 2024
Closing date
23 September 2024 at 12pm (midday)
Date listed
18 September 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £26,421.00 - £28,770.00 Annually (FTE) Actual Salary £24,769 to £26,971 (subject to annual pay award) 37 Hours per week; 42 weeks per year. 8.00am to 4.00pm (Fridays finish at 3.30pm)
Office Manager job summary
Core Purpose
Our vision is to provide a world-class education which develops the potential of all students, no matter what their starting point.
The aim of the Academy is to maintain high academic outcomes by creating an environment where every child has the ambition and the opportunities to reach their academic potential. We develop individuals who demonstrate the Tudor Values which will support them in navigating the various challenges of life with integrity, morality and kindness.
The Office Manager is a key role in the Academy. The post holder will be responsible for leading the student services team of administrators to support students at the Academy.
Specific Responsibilities
This list is not meant to provide a narrow definition of specific responsibilities but to serve as guidance.
- Act in accordance with and in support of the aims and policies of the Academy.
Line Management
- Line manage the student services administration team.
- Delegate work to student services staff and manage their workload and output.
- Together with the college leader, carry out appraisals and manage the performance of the student services administration team.
- Ensure adequate staff levels to cover for absences, peaks in workload and work during holiday periods.
- Identify training and development needs of the student services administration team.
- Lead and manage regular student services administration meetings and briefings.
- Quality assure documentation and correspondence – ensuring that all communication is of the highest quality.
- Manage the ordering of administration consumables and to maintain financial records relating to the administration budget
Provide support to students and their families
- Supervise students who attend student services.
- Track delegated tasks where required and monitor progress, chasing any documentation or responses not received and keeping the college leader informed as appropriate.
- Maintain student filing systems at the Academy (electronic and hard copies as appropriate).
- Maintain up to date information on the MIS.
- Complete procedures, all paperwork and information relating to detentions for students in the college.
- Act as the first line of contact between the college leader and any phone calls and requests from parents or outside agencies.
- Communicate effectively with students and parents / carers.
- Attend to students who require first aid where necessary.
- Liaise with the Attendance Welfare Officer and external agencies, as appropriate.
- Manage student attendance in the college, including maintaining and updating accurate attendance records on the MIS
Provide support to senior leaders
- To take on PA responsibilities for the linked college leader, including organising their diary for all appointments and meetings and providing the college leader with documentation for diary events
- Produce slides for and attend College assemblies
- Attend and minute College briefings
- Minute Staff briefing meetings on a rota basis
- To provide specific administrative support for the college leader’s strategic responsibilities
- Produce, disseminate and file all agendas and minutes for meetings involving the college leader as required
Support for Academy events
- Undertake project management of projects / events assigned by the college leader
- Manage the office email account outside of term time
Any other duties in support of the Academy as reasonably decided by the Principal.
Line Manager: College Leader/Principal
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
About Tudor Grange Academy Worcester
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1099 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
Tudor Grange Academy Worcester is part of the Tudor Grange Academies Trust which is a family of academies with a shared ethos, common values and collective goals. We are working together in a model of meaningful, focused collaboration to achieve excellence in our schools.
We are driven by four key values:
Our children will live ‘Happy, fulfilling lives’
Outstanding teaching and learning is our core focus
Outstanding Governance supports our schools
Leadership and professionalism drives continuous improvement
School location
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