Office Manager
Westfield Academy, Watford, Hertfordshire, WD18 6NSThis job expired on 21 December 2024 – see similar jobs
Start date details
January 2025
Closing date
21 December 2024 at 11:59pm
Date listed
12 December 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time, full time
Contract type
- Permanent
Full-time equivalent salary
- £41,511.00 - £45,718.00 Annually (FTE) Grade: M1, Scale point range: Points 32-36 (Pro Rata salary: £38,150 - £42,000 (circa))
Office Manager job summary
Job Description |
Job Title: | Office Manager |
Grade: | Grade: M1, Scale point range: Points 32-36 Salary range: £41,511- £45,718 (FTE), Pro Rata salary: £38,150 - £42,000 (circa) |
Hours: | 37 hours/week |
Hours of work: | 4 days - 7.30am to 3.30pm with half hour unpaid break 1 day - 7.30am to 3.00pm with half hour unpaid break |
Weeks: | 41 weeks/year to be worked as follows:
|
Contract type: | Permanent |
Reports to: | School Business Manager |
Responsible for: | The Admin team including Reception, Welfare/first aid, Reprographics, Admissions |
Job Purpose:
To provide leadership and management of the Academy’s administration team and school systems and be responsible for admin services across the Academy
To contribute to the overall ethos, work and aims of the Academy.
Main responsibilities
To be responsible for the smooth running of all administrative functions, including the welfare of students, across the Academy.
To have full line management responsibility of the administration team including appraisals and performance management.
To supervise and develop administrative staff as appropriate, ensuring their continuing training and development.
To plan work schedules and rotas, and ensure that the admin team are aware of impending work projects.
To liaise with senior school staff relating to work to be undertaken by the admin team.
To manage the school reprographics function.
To be responsible for managing the admin, office and whole school stationery budgets
To manage the Main Reception to ensure all visitors receive a warm professional welcome, in accordance with safeguarding procedures and to ensure that hospitality is provided as required.
To manage Students Services to ensure that all student queries,confiscated items, lost property are handled and dealt with appropriately.
Contribute to the development of administration and other procedures that are conducive to efficient and effective operation and supportive of student learning.
To be responsible for maintaining the Parentmail system, organising school trips, events, after school clubs, parent evenings, end of term and themed events, Christmas lunches, school photographer and other pupil related activities.
To support the School Business Manager with hosting and organising main school events. Such as Open Evening, Presentation Evening etc.
To support other members of the team in the fulfilment of their responsibilities and provide emergency cover for admin roles if required.
To manage the school’s communication system ensuring excellent communication between stakeholders and the school using various means e.g. texting, emailing, parentMail.
To manage all administration relating to admissions including biometrics and transfer of pupils in line with safeguarding requirements.
To manage the welfare office ensuring that first aid records are up-to-date, vaccinations are administered as required, that the school is HSE compliant and reporting any incidents relating to staff, visitors and students to HSE and SLT as necessary.
To be committed to the safeguarding and promotion of the welfare of children and young people.
To manage the appropriate member of staff in maintaining attendance admin and highlighting any concerns to the senior leadership team.
To develop constructive relationships and communicate with all staff and other agencies/professionals.
To comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, equal opportunities, reporting all concerns to an appropriate person.
To attend and participate in regular meetings to provide updates, discuss developments of the administration function and share any issues or concerns.
Any other duties requested by the Head Teacher or School Business Manager or appropriate to the grade of the post.
The duties and responsibilities listed above describe the post as it is at present. This role will be reviewed annually as part of the performance appraisal process and the post holder is expected to accept any reasonable alterations that may from time to time be necessary.
Westfield Academy is committed to safeguarding and promoting the welfare of Children and Young people. To meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.
Person Specification
Attributes
Essential (or expected to train/qualify to that standard)
Desirable
Personal Qualities
Excellent management, interpersonal, organisation and written skills.
Ability to stay calm, patient and polite whilst working under pressure.
Confidentiality, probity & integrity
Strong people skills, fair minded and able to communicate well with a variety of audiences
Able to interact effectively with staff, parents, students and outside agencies
Understands the necessity to work as a team and support colleagues.
Office management training
Experience team management
Qualifications & Training
GCSE/CSE or Proven on the job experience
Level 3 qualifications
Relevant Experience
The duties and responsibilities listed above describe the post as it is at present. This role will be reviewed annually as part of the performance appraisal process and the post holder is expected to accept any reasonable alterations that may from time to time be necessary.
Westfield Academy is committed to safeguarding and promoting the welfare of Children and Young people. To meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.
Person Specification
Attributes
Essential (or expected to train/qualify to that standard)
Desirable
Personal Qualities
Excellent management, interpersonal, organisation and written skills.
Ability to stay calm, patient and polite whilst working under pressure.
Confidentiality, probity & integrity
Strong people skills, fair minded and able to communicate well with a variety of audiences
Able to interact effectively with staff, parents, students and outside agencies
Understands the necessity to work as a team and support colleagues.
Office management training
Experience team management
Qualifications & Training
GCSE/CSE or Proven on the job experience
Level 3 qualifications
Relevant Experience
Experience of working in a school setting
Appropriate experience in administration
Track record of working within a team
Good ICT skills and knowledge of MIS
Experience with Google G-suite
Experience with Go4schools
Experience of managing
Knowledge, skills, and abilities
Willingness to learn new skills and acquire new areas of knowledge
Ability to plan, organize and prioritize effectively, to meet deadlines
Efficient, organised and meticulous
Flexible working and ability to multitask
Proactive and uses own initiative
Understanding and sensitive to others
Keen to develop the role further
Is willing to contribute to the broader life of the school.
Willingness to go “the extra mile.”
Experience of “event management.”
Commitment to safeguarding
Westfield Academy and it's Trust Board fully recognise that they have a duty of care to ensure arrangements are in place for safeguarding and promoting the wellbeing of children. We recognise that all members of the school community, including volunteers and Trustees, will at all times play a full and active part in protecting our students from harm.
About Westfield Academy
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1341 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Westfield Academy website (opens in new tab)
It is with great pleasure that I welcome you to Westfield Academy. We are an over-subscribed, high-performing, non-selective Academy. We have been a consistently "Good" OFSTED school since 2012, with our most recent inspection being December 2019. During my time as Headteacher, our students have consistently achieved some of the best exam results in South West Herts.
School location
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