Office Team Leader
Sutton Road Primary School, Mansfield, Nottinghamshire, NG18 5SFThis job expired on 9 June 2022 – see similar jobs
Start date details
As soon as possible
Closing date
9 June 2022 at 12pm (midday)
Date listed
23 May 2022
Job details
Job role
- Learning support or cover supervisor
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time, part time: Plus 2 weeks
Contract type
- Permanent
Full-time equivalent salary
- Grade 4, Scale Points 8-14 £20,493 - £23,080 (pro rata)
Office Team Leader job summary
We have a vacancy within our school for an Office Team Leader. This is an excellent opportunity for an experienced and highly motivated Administrator to lead our office team within our forward-looking school and support our shared Office Manager who works across both of our schools.
Are you the someone we are looking? Are you a person who …
• Strives to be their best, having high expectations of themselves and of their work?
• Is well organised with excellent attention to detail and demonstrates real commitment to teamwork?
• Is reflective of their own practice and prepared to use their initiative?
• Is able to lead and motivate a busy office team?
The successful applicant we want to find will be enthusiastic, positive, well organised, flexible, an excellent communicator and possess the ability to effectively and efficiently prioritise and work in close partnership with staff from across the school and wider collaboration as directed.
In return we will offer you:
• A fantastic opportunity to work within a well-established school collaboration
• A hard-working and extremely supportive team of staff across our schools
• High quality professional development to support your own career progression
Duties will include:
Leading and supervising the office team in providing a professional and efficient service for the following:
• Preparing for annual budget setting and reforecasting, including supporting the Office Manager with production and monitoring of budget reports and advising senior staff of any variances.
• Ensuring payment of invoices, resources and services to the school are paid promptly and appropriately and all reconciliations and preparation of final accounts for audit are completed in a timely manner.
• HR and Payroll support, including recruitment processes, contracts and relevant pre-employment checks.
• Collation of information for reports to the senior leadership team and Governors.
• Dealing with and providing advice and guidance to parents/carers, staff and other stakeholder enquiries by telephone and face to face.
• Administrative duties including managing the office team to ensure the creation and maintenance of a range of accurate school records, updating the website and social media and other methods of communication.
• Providing support for the booking of all trips and visits and associated payments.
• Managing online payments from parents / carers.
• Following all financial regulations in line with the Finance Policy for all orders, acquisitions and all bought-in services/leases to the school.
• Providing secretarial and administrative support to strategic meetings as required.
• Being responsible for Safeguarding vigilance in all aspects of the office functions; including visitors, contractors on site, after school activities, lettings, etc.
You will:
• Have experience of working in a busy school office.
• Have excellent interpersonal and communication skills, be approachable and personable.
• Be conversant with ScholarPack / SIMS / FMS (or similar systems).
• Have knowledge and experience of the financial functions carried out within a school office.
• Be responsible for overseeing the day to day strategic and operational tasks in the office and school site, ensuring that deadlines are met for the regular cycle of these weekly, monthly and annually.
• Be efficient, organised and capable, able to pull together information from a variety of sources in order to collate and produce school reports to deadlines.
• Have substantial administrative skills with an educational background.
• Have knowledge of HR and Health & Safety procedures.
• Possess a good level of competency in literacy, spelling, grammar and ICT skills.
Interviews will be held on Thursday 16th June 2022.
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All posts are subject to pre-employment checks, references will be taken up before interview and successful candidates will need to undertake an enhanced DBS check.
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All posts are subject to pre-employment checks, references will be taken up before interview and successful candidates will need to undertake an enhanced DBS check and where relevant an overseas criminal record check.
In addition, an online search for publicly available information will be undertaken for shortlisted candidates in line with KCSIE.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Sutton Road Primary School
- School type
- Local authority maintained school, ages 3 to 11
- Education phase
- View all Primaryjobs
- School size
- 624 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Sutton Road Primary School website (opens in new tab)
- Email address
- srrecruitment@suttonroad.org
- Phone number
- 01623455920
Executive Head Teacher: Nicola Davies
Head of School: Emma Severn
Arranging a visit to Sutton Road Primary School
To arrange a visit and increase the chance of a successful application email srrecruitment@suttonroad.org.
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