Operations Administrator
Ralph Allen School, Bath, Somerset, BA2 7ADThis job expired on 9 June 2023 – see similar jobs
Start date details
ASAP
Closing date
9 June 2023 at 9am
Date listed
24 May 2023
Job details
Job role
- Learning support or cover supervisor
Visa sponsorship
- Visas cannot be sponsored
Subject
- Accounting
Working pattern
- Full time: 37 hours per week Term time only, 10 days holiday working and all inset days
Contract type
- Permanent
Pay scale
- Grade 5
What skills and experience we're looking for
We are looking for someone to provide administrative support to the Educational Visits Co-ordinator and Finance Manager as they organise school trips and events.
We are looking for someone with good communication and interpersonal skills with the ability to work in a proactive way. You must be a problem solver with initiative, have excellent ICT skills (including Word, Excel, databases, spreadsheets) and have a good general level of education including 5 GCSEs, including those in English Language and Mathematics.
Under the direction of the Finance Manager, you will assist in the provision of a comprehensive administrative support services to the school, by undertaking a range of administrative and clerical functions, including (but not limited to):
- Administrating the day-to-day function of trips and visits and ensuring that policies and Health & Safety standards are adhered to.
- Liaising with trip leaders regarding school visit procedures.
- Organising the collection of student data and parental consent for trips through Microsoft Forms and liaising with trip leaders.
- Under the direction of the Finance Manager using the school cashless system to collect money for trips, bus tickets and school products. Liaising with teachers and corresponding with parents.
- Organising and monitoring minibus training, bookings, maintenance and compliance
- To assist the Finance Manager in the administration of the Lettings. Corresponding with customers and members of the premises team.
- To respond to queries from staff and suppliers, resolving problems and using discretion in referring issues to the Finance Manager or School Business Manager.
- Administering and updating records held on Iam Compliant regarding Health and Safety and Premises.
- Contact with suppliers and school contractors to arrange maintenance when due.
Full training will be provided.
What the school offers its staff
Pension
Free School Lunch on Friday
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Ralph Allen School
- School type
- Academy, ages 11 to 18
- Education phase
- View all Secondaryjobs
- School size
- 1371 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Ralph Allen School website (opens in new tab)
- Email address
- c.coverdale@palladianacademytrust.com
School location
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