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Operations Manager

The Birley Academy, Sheffield, South Yorkshire, S12 3BP

This job expired on 30 August 2024 – see similar jobs

• Start date details

  As soon as possible

• Closing date

  30 August 2024 at 9am

• Date listed

  26 July 2024

Job details

• Job role:
  • Other leadership roles
  • Administration, HR, data and finance
  • Other support roles
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: 37 hours per week
• Contract type: Permanent
• Full-time equivalent salary: £40,476 - £45,718

What skills and experience we're looking for

Job purpose:

To provide the overall strategic and operational leadership and management for all aspects of site management including premises, Health & Safety, ICT, reprographics, community usage, catering, administration, cover, HR, and operations support in the academy.

To develop, lead and manage operational staff ensuring that the resources and systems of the academy are deployed effectively and efficiently to achieve the educational aims of the academy.

Duties and Responsibilities:

Leadership

• Be a member of the Senior Leadership Team, contributing to strategic planning and decision making and leading staff training where relevant.
• Lead on the school’s operational requirements, including contract procurement, systems set-up, staff training and implementation of policies and procedures.
• Work closely and liaise with the L.E.A.D central regarding operations and Premises to ensure that in-school processes, as applicable, are implemented and followed.
• Manage the academy’s operational budget, ensuring that spend is managed in line with approved budgets and input into termly forecast/budgeting process, analysing and reviewing strategic plans for Academy’s operational areas.
• Support the leadership team in developing the strategic approach for lettings and community links and lead on establishing links with the community in this regard.
• Work with the Central Facilities Team and site manager to project manage capital building projects and planned maintenance.
• Be responsible for overseeing the efficient running of the Office, Administration, HR, cover, Reception, Premises, Catering and Reprographics staff.

Managing People & Services

• Oversee and line manage Office, Administration, cover, HR, Reception, Premises, Catering and Reprographics staff to ensure they are motivated, have high levels of commitment and productivity and perform well in their roles.

School Operations

• Achieve the most competitive pricing for goods and services for the academy, complying with current and relevant procurement legislation and LE.A.D’s policies.
• Responsible for the Academy Single Central Record, ensuring all tabs are accurate and kept up to date daily. Ensure that employees, governors, agency staff, visitors and contractors etc are correctly logged on the Single Central Record with all relevant checks in place and evidenced to comply with safeguarding policies. Ensure letters of comfort for all visitors are kept securely.
• Ensure the academy is compliant with all the L.E.A.D policies, rules and procedures, including Fire and Health & Safety legislation.
• Establish and maintain effective administration systems throughout the academy, including systems for monitoring and reporting on all operational functions.
• Work with L.E.A.D central team and other trust academies to establish good practice throughout the network, offering support where required.

Premises Management and Health & Safety

• Work with the Trust procurement team to prepare work specification for tender and to assist with the selection of contractors.
• Work with the Trust’s Health & Safety Officer to formulate, implement and monitor the Academy’s Health & Safety policy and Emergency Plan.
• Ensure a safe environment for the stakeholders of the Academy. Monitor statutory Health and Safety checks, Fire Risk Assessment and update the Business Continuity Plan.
• Line management of Premises staff
• Work with the Site Manager to Manage/co-ordinate any building works
• Overseeing all risk assessments across the site and checking that they are reviewed and shared. Supporting subject leaders, technicians, the Catering Manager and the site team to ensure Risk Assessments for their areas of responsibility are appropriate. Maintaining a log of all Risk Assessments.
• Lead on updating Evacuation and Lockdown procedures. Undertake drills for Evacuation and lockdown and ensure logs of drills and resulting actions are maintained.
• Ensure a safe environment for the stakeholders of the Academy. Monitor statutory Health and Safety checks, Fire Risk Assessment and update the Business Continuity Plan.

Management Information Systems and ICT

• In consultation with LEAD ICT ensure that the Academy has a strategy for using technology aligned to the development plan.
• Ensure that contingency plans are in place in the case of technology failure.
• Ensure data collection systems providing information to stakeholders are streamlined to maximise efficiency of the data supplied.

Marketing & Liaison

• Participate in the work of the Academy through attendance at meetings and participation in working parties.
• Promote the Academy to different audiences and raise the profile within the local community.
• Liaise with local businesses and other schools for fundraising, arranging vocational experience and joint projects.

What the school offers its staff

- Generous pension scheme

- Employee Assistance Programme including free counselling services

- Enhanced annual leave

- CPD opportunities

- Free occupational health provision including free physio

- Staff discounts

- Travel Expenses

- Free eye tests for VDU use

- Free seasonal flu jabs

- Online GP services

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

This job post has expired.

Additional documents

If you need these documents in an accessible format, please contact the school.

Operations Manager Academy candidate pack July 2024.pdf - 3 MB (opens in new tab)

About The Birley Academy

• School type: Academy, ages 11 to 16
• Education phase: Secondary
• School size: 1091 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• School website: The Birley Academy website
• Email address: hr@leadacademytrust.co.uk
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-birley-academy

The Birley Academy is a popular secondary academy in the southeast of Sheffield. We have a modern building set on a pleasant campus with excellent facilities.

We believe that our students are entitled to nothing but the best and are fully committed to transforming the school into an exceptional place to learn.

We can offer you students who are keen to become their best selves; student who will make you remember why working in a school is so special; staff who are hardworking and who want the best for our school; a
leadership team who are passionate and dedicated to making The Birley Academy brilliant and a supportive and aspirational Trust.

Our vision is simple: to ensure that we constantly challenge ourselves and our students to aspire to our very best, enjoying learning and being active members of the learning community. As part of the L.E.A.D. Academy Trust, we work with all stakeholders including parents, local businesses, community leaders and our partner primaries to represent and best meet the needs of our students.

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