Operations Manager
The Birley Academy, Sheffield, South Yorkshire, S12 3BP34 days remaining to apply
Start date details
As soon as possible
Closing date
30 August 2024 at 9am
Date listed
26 July 2024
Job details
Job role
- Other leadership roles
- Administration, HR, data and finance
- Other support roles
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 hours per week
Contract type
- Permanent
Full-time equivalent salary
- £40,476 - £45,718
What skills and experience we're looking for
Job purpose:
To provide the overall strategic and operational leadership and management for all aspects of site management including premises, Health & Safety, ICT, reprographics, community usage, catering, administration, cover, HR, and operations support in the academy.
To develop, lead and manage operational staff ensuring that the resources and systems of the academy are deployed effectively and efficiently to achieve the educational aims of the academy.
Duties and Responsibilities:
Leadership
- Be a member of the Senior Leadership Team, contributing to strategic planning and decision making and leading staff training where relevant.
- Lead on the school’s operational requirements, including contract procurement, systems set-up, staff training and implementation of policies and procedures.
- Work closely and liaise with the L.E.A.D central regarding operations and Premises to ensure that in-school processes, as applicable, are implemented and followed.
- Manage the academy’s operational budget, ensuring that spend is managed in line with approved budgets and input into termly forecast/budgeting process, analysing and reviewing strategic plans for Academy’s operational areas.
- Support the leadership team in developing the strategic approach for lettings and community links and lead on establishing links with the community in this regard.
- Work with the Central Facilities Team and site manager to project manage capital building projects and planned maintenance.
- Be responsible for overseeing the efficient running of the Office, Administration, HR, cover, Reception, Premises, Catering and Reprographics staff.
Managing People & Services
- Oversee and line manage Office, Administration, cover, HR, Reception, Premises, Catering and Reprographics staff to ensure they are motivated, have high levels of commitment and productivity and perform well in their roles.
School Operations
- Achieve the most competitive pricing for goods and services for the academy, complying with current and relevant procurement legislation and LE.A.D’s policies.
- Responsible for the Academy Single Central Record, ensuring all tabs are accurate and kept up to date daily. Ensure that employees, governors, agency staff, visitors and contractors etc are correctly logged on the Single Central Record with all relevant checks in place and evidenced to comply with safeguarding policies. Ensure letters of comfort for all visitors are kept securely.
- Ensure the academy is compliant with all the L.E.A.D policies, rules and procedures, including Fire and Health & Safety legislation.
- Establish and maintain effective administration systems throughout the academy, including systems for monitoring and reporting on all operational functions.
- Work with L.E.A.D central team and other trust academies to establish good practice throughout the network, offering support where required.
Premises Management and Health & Safety
- Work with the Trust procurement team to prepare work specification for tender and to assist with the selection of contractors.
- Work with the Trust’s Health & Safety Officer to formulate, implement and monitor the Academy’s Health & Safety policy and Emergency Plan.
- Ensure a safe environment for the stakeholders of the Academy. Monitor statutory Health and Safety checks, Fire Risk Assessment and update the Business Continuity Plan.
- Line management of Premises staff
- Work with the Site Manager to Manage/co-ordinate any building works
- Overseeing all risk assessments across the site and checking that they are reviewed and shared. Supporting subject leaders, technicians, the Catering Manager and the site team to ensure Risk Assessments for their areas of responsibility are appropriate. Maintaining a log of all Risk Assessments.
- Lead on updating Evacuation and Lockdown procedures. Undertake drills for Evacuation and lockdown and ensure logs of drills and resulting actions are maintained.
- Ensure a safe environment for the stakeholders of the Academy. Monitor statutory Health and Safety checks, Fire Risk Assessment and update the Business Continuity Plan.
Management Information Systems and ICT
- In consultation with LEAD ICT ensure that the Academy has a strategy for using technology aligned to the development plan.
- Ensure that contingency plans are in place in the case of technology failure.
- Ensure data collection systems providing information to stakeholders are streamlined to maximise efficiency of the data supplied.
Marketing & Liaison
- Participate in the work of the Academy through attendance at meetings and participation in working parties.
- Promote the Academy to different audiences and raise the profile within the local community.
- Liaise with local businesses and other schools for fundraising, arranging vocational experience and joint projects.
What the school offers its staff
- Generous pension scheme
- Employee Assistance Programme including free counselling services
- Enhanced annual leave
- CPD opportunities
- Free occupational health provision including free physio
- Staff discounts
- Travel Expenses
- Free eye tests for VDU use
- Free seasonal flu jabs
- Online GP services
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Please complete the online application.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About The Birley Academy
- School type
- Academy, ages 11 to 16
- Education phase
- View all Secondaryjobs
- School size
- 1091 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- The Birley Academy website (opens in new tab)
- Email address
- hr@leadacademytrust.co.uk
Our students are amazing; they are hugely rewarding to work with and very capable of fantastic achievements. By supporting teaching practitioners and the senior leadership team, you will help to ensure students receive the best education available.
The senior leadership team have a clear strategic plan for the academy. As a group of leaders, we strive for continual improvements in standards and to provide the best learning experiences for all students. We are firmly focused on making the academy the best it can be.
Every member of staff works tirelessly to ensure that learning is relevant, purposeful, engaging and rewarding. We offer an excellent professional development package aimed at supporting staff at every stage of their career.
We work with partners such as L.E.A.D. Teaching School Hub and Learn Sheffield, as well as a host of other nationally recognised providers. If you join our team, you will be part of a group of enthusiastic and dedicated professionals who believe in the power of learning to shape and change the lives of young people.
We believe that our students are entitled to nothing but the best. At The Birley Academy we challenge ourselves to always strive for more. It is our aim to ensure that students are ready, respectful and resilient. We believe that instilling these values will help all to succeed in life.
Our vision is simple: to ensure that we constantly challenge ourselves and our students to aspire to our very best, enjoying learning and being active members of the learning community. As part of the L.E.A.D. Academy Trust, we work with all stakeholders including parents, local businesses, community leaders and our partner primaries to represent and best meet the needs of our students.
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