EXPIRED

P.A to the Headteacher

City of Derby Academy, Derby, Derbyshire, DE24 3AR

This job expired on 30 November 2025 – see similar jobs

• Start date details

  TBC

• Closing date

  30 November 2025 at 12am (midnight)

• Date listed

  14 November 2025

Job details

• Job role:
  • Other support roles
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: Pay Scale 5 - £28,197 - £30,559 Pro rata (£28,931 - £31,355 FTE)

P.A to the Headteacher job summary

PURPOSE OF THE POST: Provide efficient and effective PA support to the Headteacher and the efficient operation of the school.

DUTIES AND RESPONSIBILITIES

• Acknowledge and/or deal with correspondence and other issues of an administrative nature as directed by the Headteacher on complex issues, or without direction on less complex issues;
• Arrange meetings on behalf of the Headteacher and co-ordinate all practical arrangements, ensuring agendas and supporting papers are distributed accordingly and in good time;  
• Arrange travel and, where required, accommodation for the Headteacher;
• Attend and accurately minute meetings as required by the Headteacher and distribute these accordingly;
• Carry out specific projects and research as directed by the Headteacher;
• Contribute to effective working and collaboration by ensuring effective communication between the Headteacher, their teams and the Trust;
• Co-ordinate recruitment processes in consultation with the Trust and the Headteacher;
• Ensure the Headteacher is well prepared for meetings, that they are fully briefed and in receipt of relevant papers in good time;
• Keep the academy’s website up-to-date in consultation with the Trust and in accordance with relevant legislative requirements;
• Line Management of the administration team and reprographics;
• Maintain the academy’s calendar of events and activities;
• Maintain the academy’s SEF, Improvement Plan and Pupil Premium Strategy as directed by the Headteacher;
• Maintain the filing systems of the Headteacher, ensuring documents are well organised and accessible;
• Manage the e-mails and communications of the Headteacher;
• Proactively maintain and monitor the diary of the Headteacher;
• Provide an efficient and effective secretarial, organisational and administrative support service to the Headteacher and Senior Leadership Team;
• Receive and make telephone calls on behalf of the Headteacher and deal with general enquiries and redirect calls where necessary;
• Receive visitors to the school, providing hospitality as required;
• Seek out, gather and present information to the Headteacher as requested, including key management and financial information;
• Support the organisation of significant school events as required by the Headteacher;
• Support the Headteacher with admissions, suspensions and permanent exclusion processes;
• Support the work of the Headteacher, assisting them as required to discharge their role efficiently and effectively;

SAFEGUARDING

• Know and understand the checks required for all staff, and all other adults in the school, including visitors, volunteers and contractors;
• Ensure that the single central record indicates that all the required pre-appointment and vetting checks for staff and visitors, volunteers and contractors  have been made;

The post holder is expected to:

• Maintain strict confidentiality and adhere to data protection legislation and associated Trust policies at all times;
• Demonstrate a clear understanding of, and commitment to, safeguarding and child protection, maintaining an awareness of relevant procedures and responsibilities;
• Comply with the Trust’s Health and Safety Policy and ensure safe working practices in the performance of all duties;
• Uphold and promote the principles of the Trust’s Equal Opportunities Policy in all aspects of the role;
• Adhere to all other relevant Trust and school policies and procedures;
• Undertake any training and professional development necessary to effectively carry out the duties of the post;
• Perform any other reasonable duties commensurate with the level and responsibilities of the role, as required by the Trust;

Why work for us?

•  At QEGSMAT, we value the hard work and dedication of our team members, and as such we believe that progression should be a simple process. That’s why we are proud to offer an Automatic Pay Review program, rather than the traditional annual pay and performance review, as part of our comprehensive benefits package.
• Continual access to CPD opportunities. QEGSMAT works with a large number of organisations to develop staff to fulfil their aspirations and potential. We are committed to providing first-rate training and development to all our staff within this evolving Trust.
• We are committed to promoting equality, challenging discrimination, and developing community cohesion. We welcome applications from all sections of the community.
• All staff have access to our Employee Assistance Programme, which provides confidential, independent and unbiased information and guidance 24/7. This can also include bespoke counselling sessions for staff if needed.
• All roles are subject to nationally agreed terms and conditions of service.
• Access to the Local Government Pension Scheme (LGPS) with employer contributions of 23.4% for Derbyshire support staff
• Family friendly policies
• Access to Flu Vaccines
• Opportunity to work flexibly
• Access to 750+ discounts on everyday essentials via our benefits package with Vivup

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

This job post has expired.

About City of Derby Academy

• School type: Academy, ages 11 to 16
• Education phase: Secondary
• School size: 913 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• School website: City of Derby Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/city-of-derby-academy-derby

At the City of Derby Academy, we believe that academic outcomes are important and our expectation is that we will achieve national progress standards. However, we do not measure the success of our students by their examination results alone. Students access a balanced curriculum and we continually strive to develop characteristics such as self-confidence, self-belief and self-esteem so our students are fully prepared for life in modern Britain.

We believe that when the school, parents/carers and students share high expectations every child will achieve great things. This includes having an excellent attitude centred on respect, high standards of appearance, good manners, full attendance and punctuality.

School location

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