EXPIRED

Pastoral Administrator

Spen Valley High School, Liversedge, West Yorkshire, WF15 7LX

This job expired on 22 July 2025 – see similar jobs

• Start date details

  September 2025

• Closing date

  22 July 2025 at 9am

• Date listed

  10 July 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Fixed term
• Full-time equivalent salary: £22,100.00 - £22,500.00 Annually (Actual) *Pay rise pending

Pastoral Administrator job summary

This role is term time plus 10 days, 37 hours per week, 08.00-16.00.

As the Pastoral Administrator (Business Support Officer), you will play a critical role in supporting the Pastoral team so they can ensure that the school is able to effectively operate and efficiently meet the needs of students and staff.

This is an extremely fast-paced and varied role where no two days are the same, this will suit someone who enjoys a challenge and can quickly adapt their way of working in response to each task. You will provide a key communication link between the Pastoral team and wider school.

It is essential that the person for this role is organised, able to multitask, work flexibly and have a ‘can do’ approach. You will assist with general day-to-day admin tasks where you will demonstrate strong IT skills in Microsoft Word, Excel, PowerPoint and database management.

Key Responsibilities

• To be a primary contact to support parents/carers and students. To receive and share information by telephone, email or in person from parents/carers, staff, students and outside agencies.
• To be the face of student services and the primary contact for any student enquiries and support.
• Record any students arriving late to school, track the data and allocate detentions where required.
• To triage students wishing to access the Medical Room, escalating students to Medical where required and returning all other students back to lessons.
• Clearly communicate any On Patrol announcements to the Pastoral team in a timely manner, ensuring On Calls are dealt with and logged on the On Patrol spreadsheet.
• Stock management relating to uniform loans and purchases. Working closely with HOYs and Coaches to return borrowed items.
• Confident use and management of in-school systems, such as Class Charts, SIMS, ParentPay, Evolve, School Cloud and CPOMS. Scanning and uploading any documents to CPOMS and SIMS in a timely and efficient manner.
• To provide administrative support to the Assistant Head for Behaviour and Inclusion and the Pastoral Team including preparing data and reports including, Weekly Suspensions and the Partnership Isolation Tracker, logging students that go out and that come in.
• Support the school’s rewards and recognition systems. Collecting data, creating certificates using mail merge, allocating prizes and distributing to HOYs.
• To undertake any other ad hoc duties as requested by the Assistant Head for Behaviour and Inclusion, the Pastoral Team and Finance department to support the school.
• A team player with a ‘can do’ attitude, available to support at occasional parent/carer evenings and school events.
• All staff at Spen Valley are actively seen to support students and their families, all staff must implement our relationship policy and show our students and families respect and kindness in line with our charter.

Staff Benefits include:

• Employee Assistance Programme (includes, physio, men's mental health, menopause support, 24 hour GP service and much more)
• Access to bespoke CPD programme
• Support through Coaching (where applicable)
  
• The opportunity to work with colleagues and specialist support across the Red Kite Teaching School Hub
  
• West Yorkshire Pension Fund
  
• Staff supervision (counselling & support services)
• Varied Wellbeing Activities
• Menopause support
• Kirklees Vivup Scheme (saving money on shopping, days out, entertainment etc)
• Bluelight Membership

How to apply

We know that applying for a job takes a great deal of time and effort; it is therefore important that before you apply that you make sure we are the right school for you. To find out more, we ask that you look at our website www.spenvalleyhighschool.co.uk, particularly our Trauma Informed Practices (Including our Relationship Policy) and if necessary, contact our HR Team hr@spenvalleyhighschool.co.uk to discuss the role further.

All employees are required to promote and actively support the school’s responsibilities towards safeguarding and are subject to Enhanced DBS Checks.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

This job post has expired.

About Spen Valley High School

• School type: Local authority maintained school, ages 11 to 16
• Education phase: Secondary
• School size: 960 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• School website: Spen Valley High School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/spen-valley-high-school

A Secondary School with just over 900 students

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