Personal Assistant to Headteacher
To provide the Headteacher with high quality executive secretarial, administrative and personal support.
Provide a high quality executive, personal and confidential administrative support service for the Headteacher to maximise the effective and efficient use of their time.
Organise meetings and other school events involving the Headteacher, attend, take accurate notes and draft minutes as required. Act as first point of contact and, in the absence of the Headteacher, exercise a high degree of initiative, integrity and sensitivity, making appropriate judgment’s and decisions in order to deal effectively with matters as they arise, particularly matters of a personal or political nature.
Provide a professional advice and administration service to the Headteacher on policies, practices and procedures in relation to admissions and exclusions. Ensure the Headteacher is well briefed and able to make efficient and effective response to all enquiries, requests or information and in meetings.
Produce documents accurately and to deadlines, including correspondence in the form of letters, e-mails and reports using ICT systems, Microsoft packages (Word, PowerPoint, Excel, Outlook etc).
Develop and maintain electronic filing systems to provide efficient and readily accessible sources of information.
Formulate and maintain school policies and develop and organise a system for annual review and approval of all policies.
Respond to enquiries both by telephone and in person from a wide range of contacts, assessing their priority and importance and decide an appropriate course of action to avoid any unnecessary disruption to the Headteacher. Read and action all email correspondence addressed to the Headteacher and deal. Deal with complaints as required.
Manage the school’s public relations and marketing activities to enable effective communication within the school and the local community including the Parent’s Association. Support the update of information and content on behalf of the Headteacher to the various communication channels including the school website and staff VLE in conjunction with the Headteacher.
Essential educational requirements
Experience of working in a busy admin/secretarial position at a senior level with sound experience in customer, procurement and project support services supporting a multi-discipline office/school environment. Good knowledge of Microsoft packages. Advanced level Word (including mail merge), Outlook and PowerPoint. Ability to take accurate minutes. Highly organised, efficient and accurate with excellent communication skills.
Relevant qualifications. Knowledge of administrative practices and procedures.
Essential skills and experience
Organisational structure of a school. Understanding of Headteacher’s role (internal and external). School policies and procedures. Commitment to maintain confidentiality. Professional manner and able to relate well to staff, students and visitors.
About Ellesmere Port Catholic High School
- Capenhurst Lane, Ellesmere Port, Cheshire, CH65 7AQ
- LA Maintained School
- Ellesmere Port Catholic High School website (opens in a new window)