EXPIRED

Receptionist/ Administrative Assistant - (Glebe Farm)

Inspiring Futures Through Learning, Milton Keynes, MK11 4BA

This job expired on 27 June 2022 – see similar jobs

  • Expected start date

    1 September 2022

  • Application deadline

    27 June 2022 at 12:00pm

  • Date listed

    15 June 2022

Job details

Working pattern

Contract type

Permanent

Salary

Salary: NJC Scale C, £20,043 per annum (FTE)

Receptionist/ Administrative Assistant - (Glebe Farm) job summary

Receptionist/ Administrative Assistant
Glebe Farm (all through school)

Start Date: 1st September 2022

Salary: NJC Scale C, £20,043 per annum (FTE)

Hours: 37 hours per week, 41 weeks per year
(There is some flexibility in the weeks worked per year)

Glebe Farm School is part of the Inspiring Futures through Learning, Multi-Academy Trust, which comprises of fifteen schools across Milton Keynes and Corby. The Trust is committed to developing a family of schools whose purpose is to inspire the futures of us all through learning together.
We are embarking on the most exciting journey, opening an all-through school providing exceptional early years, primary and secondary education for children aged 4 – 16 years. Our doors will be open to pupils for the first time in September 2022 and we will become the 'beating heart' of our community.
We are looking for an experienced individual to join the team and assist with administrative tasks the school office. This is an exciting role for someone looking for a new challenge. We are looking for someone who is positive, a team player and holds the interest of the school and children at the heart of everything they do.
Aim and main purpose of the job (including but not limited to)
• To be an ambassador for the school when meeting parents and other visitors and to act as a first point of reference when people arrive.
• Be the first point of contact for Glebe Farm School and answer telephone calls, emails, and general enquiries, confidently communicating information clearly and accurately, ensuring school procedures are followed.
• Take appropriate action on own initiative, resolving minor matters, referring more serious matters to an appropriate member of staff.
• Adhere to school procedures and ensure that staff or children receive messages promptly and accurately.
• Ensure that signing-in procedures and Safeguarding procedures are strictly followed consistently followed ensuring all visitors and contractors can be identified by wearing clearly visible badges.

• Receive and distribute in-year admission paperwork and be first point of contact with parents.
• Sign in any late pupils and sign out pupils that are leaving the premises early. Ensure the authorisation for collection of children is adhered to.
• Deal with post and parcels and take receipt of deliveries.
• Receive medication brought in by parents, ensure it is documented and the teachers are aware.
• Ensure that the office is secured at the end of the day and signs displayed. All confidential documents secured and area tidy.

Please see the job description for further details

The role will be primarily based at Glebe Farm School, Wavendon, Milton Keynes. www.glebfarmschool.co.uk
As part of the Inspiring Futures through Learning Multi Academy Trust, successful candidates will have full access to our staff benefits package, including a bespoke CPD package, enhanced Maternity/Paternity/Adoption Leave and Employee Assistance Programme. In addition, access to an Employee Benefits Scheme including discount on gym memberships, cinema tickets, retail discounts, cycle to work scheme and much more.
We would welcome you to have a conversation about this role. Please email the iftl_recruitment@iftl.co.uk to arrange a phone call.

Closing date for applications: 27th June 2022
Interviews: Week commencing the 4th July 2022

Inspiring Futures through Learning is committed to safer recruitment practice and pre-employment checks will be undertaken before any appointment is confirmed. All vacancies are subject to enhanced DBS disclosures. We are an equal opportunities employer.

This job post has expired.

Supporting documents

If you need these documents in an accessible format, please contact the school.

About Inspiring Futures Through Learning

Trust type
Multi-academy trust

Receptionist/ Administrative
Assistant

Purpose of job

To deliver comprehensive administrative support services to Glebe Farm School under the direction of the Office Manager or other designated person.

Front of House Duties

• To be an ambassador for the school when meeting parents and other visitors and to act as a first point of reference when people arrive.
• Be the first point of contact for Glebe Farm School and answer telephone calls, emails and general enquiries, confidently communicating information clearly and accurately, ensuring school procedures are followed.
• Take appropriate action on own initiative, resolving minor matters, referring more serious matters to an appropriate member of staff.
• Adhere to school procedures and ensure that staff or children receive messages promptly and accurately.
• Ensure that signing-in procedures and Safeguarding procedures are strictly followed consistently followed ensuring all visitors and contractors can be identified by wearing clearly visible badges.
• Receive and distribute in-year admission paperwork and be first point of contact with parents.
• Sign in any late pupils and sign out pupils that are leaving the premises early. Ensure the authorisation for collection of children is adhered to.
• Deal with post and parcels and take receipt of deliveries.
• Receive medication brought in by parents, ensure it is documented and the teachers are aware.
• Ensure that the office is secured at the end of the day and signs displayed. All confidential documents secured and area tidy.
General Administration Duties
• Pupil attendance records - Maintain and collate registers, recording information into SIMS. Contact parents on the first day of absence and follow up on any children absent without authorization, record on database in accordance with school procedures.
• Deal with School Fruit and Vegetable Scheme and Cool Milk, our milk and fruit suppliers.
• Ensure data collection sheets are kept up to date and accessible in case of an emergency.
• Provide general support to include word processing, photocopying, correspondence, mail,
calendar, staff notice board, appointments and meetings, maintain general and confidential
filing systems, and provide hospitality as required.
• Liaise with school nurse team.
• Co-ordinate Parentmail booking system for parents evening.
• Keep photocopier stocked and liaise with company for maintenance issues.

Work Profile

• Contact with pupils is generally incidental to the main job duties but post holders may assist
with the temporary care of sick pupils.
• Be aware of and comply with policies and procedures relating to child protection, health,
safety and security, confidentiality and data protection, reporting all concerns to an
appropriate person.
• Requires normal physical effort, with a mixture of sitting, walking and carrying minor loads.
• To adhere to school local and national authorities guidelines and exercise professional
discretion at all times.
• Participate in training and other learning activities and performance development as
required
• Contribute to the overall ethos/work/aims of the school and Trust
• Attend relevant meetings
• To always maintain confidentiality

Fire Procedures

• Be aware of fire procedures and policy and duties.
• Responsible for gathering registers (pupil registers and visitor sign in register) and the
emergency contact details for pupils.
• Sweep the reception area, offices and disabled toilets before exiting via the emergency exit.
• At the assembly point ensure all visitors and contractors are accounted for.

School Welfare

• Read and be familiar with medical policies and procedures.
• Be aware of the school’s intimate care policy.

Scope

• May handle small amounts of cash (e.g. school visits etc.) in line with School’s Finance
Policy
• No formal supervisory responsibility but may demonstrate administrative duties to new
or less experienced staff.
• Work is normally carried out in an office environment.
Schools benefit from a flexible approach to working arrangements – because of this, the
tasks and responsibilities listed here are not definitive. Head Teachers may
require particular additional duties to be undertaken to suit the specific school’s
requirements and these may be incorporated in the role requirements as long as they are
at a similar and appropriate level to the other listed duties.

Review of Performance

Performance Management reviews will focus on the post holders’ responsibilities. There is recognition that however good we are at our jobs; we should embrace the notion of ‘continuous improvement’.

Code of Conduct

Glebe Farm expects all staff to ensure that their standards of conduct are, always, compliant with the IFtL Code of Conduct.
Generic Responsibilities of all Glebe School Staff
• To work consistently to uphold School’s belief that no child is born to fail.
• To exemplify and uphold the school and Trust’s vision, values and ethos at all times particularly with regards to children’s wellbeing and emotional development.
• To follow all school policies
• To work in a co-operative and polite manner with all stakeholders.
• To work with children in a courteous, positive, caring, and responsible manner always.
• To follow the child protection procedures. To ensure that children’s safety and wellbeing is never compromised
• Demonstrate a keen interest and involvement in all aspects of school life
• To be polite, cooperative, and positive when communicating to other staff.
• To take an active and positive role in the school’s commitment to the development of staff, and their annual review procedures.
• To work with visitors to the school in such a way that it enhances the reputation of the school.
• To seek to improve the quality of the school’s service.
• To present oneself in a professional way that is consistent with the values and expectations of the school.

Other information

Inspiring Futures Through Learning is committed to safeguarding and promoting the welfare of children. All employees are expected to share this commitment, to follow the Trust’s safeguarding policies and procedures and to behave appropriately towards children at all times, both in work and in their personal lives.
All school-based posts are defined as Regulated Activity and therefore this post is subject to an Enhanced with Barred List Criminal Records Bureau check.

Head office location

Similar jobs nearby

1:1 Learning Support Assistant

Chalton Lower School

Luton Road, Luton, Bedfordshire, LU4 9UJ

Lunchtime Supervisor

St Thomas More Catholic Primary School, Kidlington

Oxford Road, Kidlington, Oxfordshire, OX5 1EA

School Librarian

Irchester Community Primary School

School Lane, Wellingborough, Northamptonshire, NN29 7AZ

Teaching Assistants Wanted (part and full time)

Dashwood Banbury Academy

Merton Street, Banbury, Oxfordshire, OX16 4RX

Get a job alert when similar jobs are listed

Find more school jobs in Milton Keynes

Share this job